10 Minute Guide to Lotus Notes Mail 4.6

Overview

The 10 Minute Guide to Lotus Notes Mail 4.6 offers simple, practical help for busy people who need fast results. Through goal-oriented, 10-minute lessons, you'll learn everything you need to take advantage of the capabilities of Lotus Notes Mail 4.6. This book is the ideal reference whether you're on the road or sitting at your desk! 10 minutes is all you need to learn how to use Notes Mail workflow options; work remotely using Notes Mail; designate delivery options and attach files; understand replication and ...
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Overview

The 10 Minute Guide to Lotus Notes Mail 4.6 offers simple, practical help for busy people who need fast results. Through goal-oriented, 10-minute lessons, you'll learn everything you need to take advantage of the capabilities of Lotus Notes Mail 4.6. This book is the ideal reference whether you're on the road or sitting at your desk! 10 minutes is all you need to learn how to use Notes Mail workflow options; work remotely using Notes Mail; designate delivery options and attach files; understand replication and security; send mail via the Internet; insert Lotus Notes links and pop-ups; select letterhead and create stationery; manage mail and folders; send and receive mail; create address book entries; utilize calendaring, scheduling, and tasks for planning; and learn about Notes replication.
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Product Details

  • ISBN-13: 9780789715340
  • Publisher: Que
  • Publication date: 12/28/1997
  • Series: 10 Minute Guide Series
  • Edition number: 1
  • Pages: 226
  • Product dimensions: 5.52 (w) x 8.44 (h) x 0.67 (d)

Table of Contents

1 Understanding Lotus Notes Concepts 1
2 Getting Started with Lotus Notes 7
3 Using the Properties Box and SmartIcons 15
4 Understanding the Lotus Notes Mail Database Window 22
5 Using Lotus Notes Help 31
6 Creating Mail 41
7 Formatting Text 52
8 Advanced Formatting 63
9 Using the Address Books 72
10 Sending Mail Messages 81
11 Reading and Printing Mail 88
12 Replying to Mail 96
13 Managing Mail Messages 101
14 Attaching Files 111
15 Understanding Links and Pop-Ups 119
16 Using Mail Tools 128
17 Using Tasks 138
18 Setting Up to Use the Calendar 145
19 Using the Calendar 155
20 Understanding the Favorites Database 165
21 Understanding Security 172
22 Understanding Replication 181
23 Working Remotely with Notes 189
24 Using the Replicator Page 200
25 Sending Mail via the Internet 208
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First Chapter








[Figures are not included in this sample chapter]


10 Minute Guide to Lotus Notes Mail 4.6




- 3 -

USING THE PROPERTIES BOX AND SMARTICONS


In this lesson, you learn what the Properties box is and how to use it. You
also learn how to use and customize the SmartIcons.

USING THE PROPERTIES BOX


Properties boxes present options that are related to menu commands. Similar to
dialog boxes, they present the "properties" associated with an item you
have selected. For example, the Properties box for a database indicates the database
name, size, creation date, and other pertinent information. The Properties box looks
like a dialog box, but it doesn't act quite the same. If you enter options
in a dialog box, you must click OK or press Enter to accept your settings and apply
them. Unlike changes you make in a dialog box, the changes you make in the Properties
box are immediately applied. Also, you don't have to close the Properties box for
the changes to take place.


Properties boxes are context sensitive--that is, depending on what you have selected
or what task you're performing, the features in the Properties box change. When you're
working with text, the Properties box shows text options. It shows workspace "properties"
when you're working with the workspace. To know which options the Properties box
is displaying, look at the title bar of the box (see Figure 3.1). The Properties
For drop-down list box shows what feature the options modify. You can choose another
feature from the drop-down list.



FIGURE 3.1
  The Properties box, displaying database options.





Keep it Open!  When you want to make several changes to different
objects on the same screen, you might want to leave the Properties box open, instead
of closing it each time you finish your settings for a different item. If the box
gets in your way on the screen, point to the title bar of the Properties box and
drag the box to a new location. To temporarily collapse the box, double-click the
title bar--it will show only the title bar and the tabs under it. Double-click the
title bar again to make the rest of the Properties box reappear.



If you want some help with the options displayed on the Properties box, click
the Help button (?).


There are several methods for opening the Properties box:


  • Select an item, right-click it, and choose Item Properties from the pop-up
    menu. The item changes, depending on what you right-click. For example, if you right-click
    a database icon, the choice on the pop-up menu is Database Properties.



  • Select an item, open the menu choice that relates to it, and choose Item Properties.
    For example, if you're working with text, you choose Text from the menu and
    then click Text Properties.



  • Click the Properties SmartIcon button.



  • To close the Properties box, click Close (X).

USING SMARTICONS


SmartIcons (a Lotus term) are the icons located on the toolbar. Most of your Windows
products contain a toolbar with icons that act as shortcuts or alternatives to using
the menu. Some people find it faster to click a SmartIcon than to look through the
menus to find choices such as opening a database or bolding text. The SmartIcons
change as you work in different parts of Lotus Notes.


To help you understand the function of each SmartIcon, Lotus Notes has a feature
that shows the SmartIcon's description. To see this brief description, hold your
mouse over a SmartIcon. If the description does not appear, you might need to turn
this feature on. Here's how to turn on the SmartIcon descriptions:


1. From your workspace, open the File menu and click Tools
and then SmartIcons. The SmartIcons dialog box appears, as shown in Figure
3.2.



2. Under Show, select Descriptions.



3. Click OK.

To learn the purpose of each SmartIcon, place your cursor on the SmartIcon; a
bubble appears, listing the description of the SmartIcon.



FIGURE 3.2  The SmartIcons dialog box.



You can change the default SmartIcon set (called the Universal Set), by customizing
it for your needs. For example, you might find it convenient to have the Print icon
on your toolbar. To add or remove the Print icon:


1. From your workspace, open the File menu and choose Tools
and SmartIcons from the menu.



2. The SmartIcon dialog box appears, as shown in Figure 3.3. The left panel
shows available icons; the right panel shows icons that are currently selected for
your "Universal Set" (the set in use). Scroll through the left panel of
available icons until you locate the Printer icon.

FIGURE 3.3  Customizing the SmartIcon set.


3. Drag the Printer icon from the left panel to the right panel. Position
the icon on the right panel in the exact position you want it to appear on your toolbar.
For example, placing this icon first on the list results in its appearing first (on
the far left) on the toolbar.



4. Repositioning the Printer icon causes the icons to move down in the list
so that your Printer icon is first on the list.



5. (Optional) To remove a SmartIcon from the toolbar, select it from
the icons in the right panel and drag it to the left panel.



6. Click OK to save your changes and close the window. The Printer
icon appears on the toolbar.

You also can change the size of your SmartIcons. To do so:


1. From your workspace, open the File menu; choose Tools,
SmartIcons from the menu.



2. The SmartIcon dialog box appears (see Figure 3.4). Click the Icon Size
button. The Icon Size dialog box appears (see Figure 3.4).

FIGURE 3.4  The Icon Size dialog box.


3. The default size for icons is small. Select large to change the icon
size.



4. Click OK to close the Icon Size dialog box.



5. Click OK in the SmartIcon dialog box to save your changes and close
the window.

You might want to change the position of your SmartIcon palette. The default position
for your SmartIcon set is at the top of the screen. You can select Left, Right, Top,
Bottom, or Floating.





Floating Palette  When a floating palette is selected, the smarticon
set appears in its own window rather than being anchored on the edge of the screen
(as in Right, Left, Top, or Bottom). You can move the floating window around the
screen by dragging its title bar; you can resize the window by dragging its borders.



To change the position of your SmartIcon set:


1. From your workspace, open the File menu, and click Tools,
SmartIcons from the menu.



2. The SmartIcon dialog box appears (refer to Figure 3.3). Click the Position
drop-down menu. Select the position you want for your SmartIcon set.



3. Click OK in the SmartIcon dialog box to save your changes and close
the window.

The SmartIcon set now appears in its new position (see Figure 3.5).



FIGURE 3.5
  SmartIcon set with "Right" selected as position.




In this lesson, you learned about the Properties box and the SmartIcons and how to
use them. In the next lesson, you learn about the mail database.



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