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|1||Understanding Lotus Notes Concepts||1|
|2||Getting Started with Lotus Notes||7|
|3||Using the Properties Box and SmartIcons||15|
|4||Understanding the Lotus Notes Mail Database Window||22|
|5||Using Lotus Notes Help||31|
|9||Using the Address Books||72|
|10||Sending Mail Messages||81|
|11||Reading and Printing Mail||88|
|12||Replying to Mail||96|
|13||Managing Mail Messages||101|
|15||Understanding Links and Pop-Ups||119|
|16||Using Mail Tools||128|
|18||Setting Up to Use the Calendar||145|
|19||Using the Calendar||155|
|20||Understanding the Favorites Database||165|
|23||Working Remotely with Notes||189|
|24||Using the Replicator Page||200|
|25||Sending Mail via the Internet||208|
[Figures are not included in this sample chapter]
In this lesson, you learn what the Properties box is and how to use it. You
also learn how to use and customize the SmartIcons.
Properties boxes present options that are related to menu commands. Similar to
dialog boxes, they present the "properties" associated with an item you
have selected. For example, the Properties box for a database indicates the database
name, size, creation date, and other pertinent information. The Properties box looks
like a dialog box, but it doesn't act quite the same. If you enter options
in a dialog box, you must click OK or press Enter to accept your settings and apply
them. Unlike changes you make in a dialog box, the changes you make in the Properties
box are immediately applied. Also, you don't have to close the Properties box for
the changes to take place.
Properties boxes are context sensitive--that is, depending on what you have selected
or what task you're performing, the features in the Properties box change. When you're
working with text, the Properties box shows text options. It shows workspace "properties"
when you're working with the workspace. To know which options the Properties box
is displaying, look at the title bar of the box (see Figure 3.1). The Properties
For drop-down list box shows what feature the options modify. You can choose another
feature from the drop-down list.
FIGURE 3.1 The Properties box, displaying database options.
Keep it Open! When you want to make several changes to different
objects on the same screen, you might want to leave the Properties box open, instead
of closing it each time you finish your settings for a different item. If the box
gets in your way on the screen, point to the title bar of the Properties box and
drag the box to a new location. To temporarily collapse the box, double-click the
title bar--it will show only the title bar and the tabs under it. Double-click the
title bar again to make the rest of the Properties box reappear.
If you want some help with the options displayed on the Properties box, click
the Help button (?).
There are several methods for opening the Properties box:
SmartIcons (a Lotus term) are the icons located on the toolbar. Most of your Windows
products contain a toolbar with icons that act as shortcuts or alternatives to using
the menu. Some people find it faster to click a SmartIcon than to look through the
menus to find choices such as opening a database or bolding text. The SmartIcons
change as you work in different parts of Lotus Notes.
To help you understand the function of each SmartIcon, Lotus Notes has a feature
that shows the SmartIcon's description. To see this brief description, hold your
mouse over a SmartIcon. If the description does not appear, you might need to turn
this feature on. Here's how to turn on the SmartIcon descriptions:
To learn the purpose of each SmartIcon, place your cursor on the SmartIcon; a
bubble appears, listing the description of the SmartIcon.
FIGURE 3.2 The SmartIcons dialog box.
You can change the default SmartIcon set (called the Universal Set), by customizing
it for your needs. For example, you might find it convenient to have the Print icon
on your toolbar. To add or remove the Print icon:
FIGURE 3.3 Customizing the SmartIcon set.
You also can change the size of your SmartIcons. To do so:
FIGURE 3.4 The Icon Size dialog box.
You might want to change the position of your SmartIcon palette. The default position
for your SmartIcon set is at the top of the screen. You can select Left, Right, Top,
Bottom, or Floating.
Floating Palette When a floating palette is selected, the smarticon
set appears in its own window rather than being anchored on the edge of the screen
(as in Right, Left, Top, or Bottom). You can move the floating window around the
screen by dragging its title bar; you can resize the window by dragging its borders.
To change the position of your SmartIcon set:
The SmartIcon set now appears in its new position (see Figure 3.5).
FIGURE 3.5 SmartIcon set with "Right" selected as position.
In this lesson, you learned about the Properties box and the SmartIcons and how to
use them. In the next lesson, you learn about the mail database.