10 Minute Guide to Microsoft(R) Visio 2002

Overview

Because most people don't have the luxury of sitting down uninterrupted for hours at a time to learn Visio, this 10-Minute Guide focuses on the most often used features, covering them in lessons designed to take 10 minutes or less to complete. In addition, this guide teaches the user how to use Visio without relying on technical jargon, by providing straightforward, easy-to-follow explanations and lists of numbered steps that tell the user which keys to press and which options ...

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Overview

Because most people don't have the luxury of sitting down uninterrupted for hours at a time to learn Visio, this 10-Minute Guide focuses on the most often used features, covering them in lessons designed to take 10 minutes or less to complete. In addition, this guide teaches the user how to use Visio without relying on technical jargon, by providing straightforward, easy-to-follow explanations and lists of numbered steps that tell the user which keys to press and which options to select.

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Product Details

  • ISBN-13: 9780789726353
  • Publisher: Que
  • Publication date: 10/28/2001
  • Series: 10 Minute Guide Series
  • Pages: 181
  • Product dimensions: 5.51 (w) x 8.15 (h) x 0.40 (d)

Meet the Author

Eric R. Infanti is the Director of Training and Performance at GreenTree International. He has trained, conducted seminars, and developed curriculum at institutions such as Sacred Heart University and area Community-Technical colleges. Eric has been a supporter of Visio since its launch back in the early 90s in his Information Technology realm with regional corporations, as well as using it during his Marine Corps tour. Since then, Eric has supported, coached, and trained hundreds of people across Connecticut, and is now training nationally as a Visio Partner with Microsoft!". Soon Eric begins the infrastructure for delivering Visio courses online as well. Some of his current clients are the METAGroup, The Hartford Insurance Group, and Advanced Environmental Interface to name a few. Eric can be reached at Eric@GreenTreeInt.com.

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Read an Excerpt

Lesson 1: In the Beginning-Starting A New Document

In this lesson, you learn about launching Visio, starting a new diagram, using shapes and task panes, browsing sample drawings, and searching for specific shapes.

Introducing Microsoft Office Visio 2002

With the advent of popular software such as Microsoft's Visio 2002, we have a powerful and faster way to communicate visually.

Much like first riding a bike, sometimes getting started is our initial barrier. Fortunately, Visio offers some quick and easy ways to begin a new document, work with SmartShapes, and get some help along the way.

Plain English

Visio SmartShapes A drag-and-drop technology specific to the drawings you need to create. SmartShapes are more intelligent than standard clip art images, they contain context explicit properties that can be modified.

Visio inherently makes available an easy to use workflow methodology to jumpstart any diagramming project you may have. Visio provides thematic template files that include Stencils, pre-drawn SmartShapes, and a powerful collection of diagramming tools to finetune and optimize your document. Similar to other Microsoft Office products, you can take a Visio document and print it, store it in a database for easy retrieval, embed it in another Office product, or display it on a Web site.

Plain English

Stencils Visio files that contain the SmartShapes. Stencils are opened with certain templates you choose to create your diagram with. Visio Stencils have the .vss file extension.

Templates Base files you choose to create your diagram from. Templates are predefined with scale, page properties, and Stencils already associated with them. This makes creating new diagrams easy to start. Visio Templates have the .vst file extension.

A Visio workflow methodology or flow looks and feels similar to drawing a diagram by hand. Only with Visio you use electronic tools that replace paper, stencils, and a sharpened pencil. Therefore, in Visio, your diagram flow consists of:

  • Launching Visio 2002 to start a new diagramming document.
  • Choosing a theme oriented template file.
  • Dragging-and-Dropping or adding any SmartShapes, artwork, and text into your document.
  • Connecting the Shapes using smart connectors.
  • Formatting the shapes, text, and document background.
  • Saving and distributing your documents in the medium of choice.
Plain English
Smart Connectors Great tools for joining two or more shapes. They are "smart" because they maintain their connection to the shapes even when moved. The connectors have a beginning point denoted by an (x), and an ending point showing a small plus sign (+).

Launching Visio 2002

Getting underway is easily accessible by either the Microsoft Visio 2002 icon located on your desktop or under your Programs folder on your Start button. Figure 1.1 is what the Visio 2002 icon looks like on your desktop.

Starting Visio 2002 is as simple as any other Microsoft Office Application. During the installation, a shortcut icon is placed on the Windows desktop as in Figure 1.1 above. In addition, a shortcut to Visio is located on the Programs menu from the Start button as in Figure 1.2 shown below.

1. To start Visio click on your Start button, Figure 1.2 shows a Windows Start Button.
2. Roll your mouse over or click the Programs menu item.
3. In your list of other Applications and folders is Microsoft Visio 2002, click that icon.

Starting Anew Diagram from a Template

When Visio is launched, you can easily decide on the Visio Template you want to use based on the new look of Visio 2002. Figure 1.3 shows an example of the new Graphical User Interface GUI.

Plain English

Graphical User Interface GUI (pronounced "gooey") makes interacting with your computer easier. Commonly, you use a mouse to select and choose icons, menus, text, and other objects that represent applications, files, or commands.

Visio 2002 presents the new Office 2002 look and feel, enabling you to more effectively approach your drawing requirements. As the previous Figure 1.3 indicates, the main focus of the new interface is designed to enable you to instantly see samples of what a diagram document may look like, and the types of SmartShapes and visuals that might be available....

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Table of Contents

Introduction.

1. In the Beginning-Starting A New Document.

Introducing Microsoft Office Visio 2002. Launching Visio 2002. Starting a New Diagram from a Template. Starting a Diagram from the New Drawing Task Pane. Dragging Shapes into a Drawing. Using Visio Task Panes. Browsing Sample Drawings. Searching for Specific Shapes with the Find Shape Command. Getting Help.

2. Saving Files in Different File Formats.

Saving as a Visio File from a Visio Template. Saving as an Image. Saving Visio Documents when Exiting. Saving for the Web in HTML.

3. Opening Existing Drawings.

Opening Existing Files, Viewing Options. Opening a Saved Drawing. Opening a Copy of an Existing Drawing. Opening Existing Stencils. Opening Existing Visio Drawings from Internet Explorer.

4. Page and Print Setup.

Printer and Page Settings. Setting Page Settings and Properties. Using Background Pages Effectively. ...Rulers, Grids, and Page Breaks. Using Headers and Footers in Foreground Pages. Inserting Pages into an Existing Visio Drawing.

5. Moving Around-Viewing, Zooming, and Panning.

Tiling and Cascading Multiple Visio Files. Opening a Drawing in a New Window and Display a Page. Zooming In And Out Of Drawings Using Task Panes. Click and Drag to Enlarge a Marquee Selection. Scroll and Zoom Using Microsoft IntelliMouse.

6. Formatting Shapes.

Formatting Text, Line, and Fill. Changing the Default Formatting for Drawn Shapes. Working with Styles. Rotating and Flipping Shapes.

7. Formatting Text.

Formatting Text Boxes. Adding and Editing Text for an Existing Shape. Adding and Formatting a New Text Box. Quick Formatting with the Format Painter. Applying Style Formats. Rotating Text. Adding a Bulleted or Numbered List. Creating a Numbered List.

8. Grouping and Isolating Shapes.

About Grouping Shapes. Creating a Group. Ungrouping Shapes. Adding and Removing Shapes in a Group. Selecting and Editing Shapes in a Group. Isolating and Combining Shapes.

9. Connecting, Arranging, and Placing Shapes.

Using Connectors. Connecting Shapes. Aligning Shapes. Distributing Shapes. Placing Shapes. Using Guides and Guide Points. Positioning and Sizing Shapes. Using Snap and Glue. Using Static or Dynamic Glue. Applying Glue Connections. Connecting Shapes Statically.

10. Working with Office XP.

Information Sharing with Office Applications. Using OLE' Automation to Embed or Link Visio Files. Embedding Shapes into Other Word and Excel Documents. Linking Existing Visio Files with Word and PowerPoint. Including Visio Drawings in an E-mail Message with Outlook. Attaching Visio Drawings as an E-mail Attachment with Outlook.

11. Using Visio's Web Tools.

Using Hyperlinks to Navigate Visio Pages, Office Files, and Web Sites. Adding Hyperlinks to a Visio Shape or Page. Viewing Hyperlinks in a Shape. Editing and Deleting Existing Hyperlinks. Adding a Hyperlink Navigation Shape to a Drawing. Modifying Existing Hyperlink Navigation Shapes. Jumping from Hyperlinked Objects. Coping and Pasting Hyperlinked Shapes into Other Document.

12. Using Visio 2002 to Create Web Pages.

Understanding Web Formats. Understanding Graphic Formats. Saving and Converting Visio Shapes and Pages to Web Pages. Modifying Web Page Formatting Options. Opening a Visio Shape's Hyperlink in your Browser. Examining HTML Code Generated by Visio 2002. Embedding Visio Shapes into Web Pages.

13. Using Visio 2002 to Create Web Site Maps.

Creating a Map of an Existing Web Site. Configuring The Web Site Map Filter Window. Creating a Report of Web Site Links. Troubleshooting Broken Links. Updating Broken Link Shapes. Changing Site Map Layouts. Adding a Shape to a Web Site Map. Displaying Custom Properties in a Web Format. Web Page Files Created by Visio.

14. Creating Custom Masters, Stencils, and Templates.

Shape Masters, Stencils, and Template Benefits. Creating and Saving Custom Masters Shapes. Creating, Saving, and Opening a Custom Stencil. Creating and Saving Custom Templates.

A. Microsoft Visio 2002 Resources.

Microsoft Visio Home Page. Training Information for Visio Products. The Visio Users Group. Microsoft Visio Solution Providers Home Page. Microsoft Visio Network Center. Microsoft TechNet-Visio. Microsoft Visio Support. Microsoft MSDN. Microsoft Visio Newsgroups.

Index.

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