Administrative Assistant's and Secretary's Handbook / Edition 4

Hardcover (Print)
Used and New from Other Sellers
Used and New from Other Sellers
from $8.18
Usually ships in 1-2 business days
(Save 76%)
Other sellers (Hardcover)
  • All (13) from $8.18   
  • New (7) from $8.72   
  • Used (6) from $8.18   
Close
Sort by
Page 1 of 1
Showing 1 – 5 of 7
Note: Marketplace items are not eligible for any BN.com coupons and promotions
$8.72
Seller since 2005

Feedback rating:

(4444)

Condition:

New — never opened or used in original packaging.

Like New — packaging may have been opened. A "Like New" item is suitable to give as a gift.

Very Good — may have minor signs of wear on packaging but item works perfectly and has no damage.

Good — item is in good condition but packaging may have signs of shelf wear/aging or torn packaging. All specific defects should be noted in the Comments section associated with each item.

Acceptable — item is in working order but may show signs of wear such as scratches or torn packaging. All specific defects should be noted in the Comments section associated with each item.

Used — An item that has been opened and may show signs of wear. All specific defects should be noted in the Comments section associated with each item.

Refurbished — A used item that has been renewed or updated and verified to be in proper working condition. Not necessarily completed by the original manufacturer.

New
Brand New Book! Over 1 Million Books Sold! Buy with Confiden

Ships from: Cleveland, OH

Usually ships in 1-2 business days

  • Canadian
  • International
  • Standard, 48 States
  • Standard (AK, HI)
  • Express, 48 States
  • Express (AK, HI)
$10.74
Seller since 2010

Feedback rating:

(1885)

Condition: New
0814417604 BRAND NEW. PLASTIC WRAPPED. We are a tested and proven company with over 1,000,000 satisfied customers since 1997. We ship daily M-F. Choose expedited shipping (if ... available) for much faster delivery. Delivery confirmation on all US orders. Read more Show Less

Ships from: Nashua, NH

Usually ships in 1-2 business days

  • Canadian
  • International
  • Standard, 48 States
  • Standard (AK, HI)
  • Express, 48 States
  • Express (AK, HI)
$18.00
Seller since 2015

Feedback rating:

(116)

Condition: New
New. 4th edition. We ship with tracking number. We do not ship to Guam, Puerto Rico, Hawaii , Alaska and Prison ( Correctional Facility).

Ships from: Bensalem, PA

Usually ships in 1-2 business days

  • Standard, 48 States
$35.38
Seller since 2006

Feedback rating:

(601)

Condition: New
Hardcover New 0814417604 **NEVER READ** Over 1, 000, 000 satisfied customers. SHIPS NEXT DAY from our clean, climate controlled, smoke free warehouse!

Ships from: Lakeville, MA

Usually ships in 1-2 business days

  • Canadian
  • International
  • Standard, 48 States
  • Standard (AK, HI)
  • Express, 48 States
  • Express (AK, HI)
$56.67
Seller since 2008

Feedback rating:

(907)

Condition: New
0814417604 Brand New. Exact book as advertised. Delivery in 4-14 business days (not calendar days). We are not able to expedite delivery.

Ships from: Romulus, MI

Usually ships in 1-2 business days

  • Canadian
  • International
  • Standard, 48 States
  • Standard (AK, HI)
Page 1 of 1
Showing 1 – 5 of 7
Close
Sort by

Overview

Being a professional administrative assistant requires an astonishing and varied range of skills involving interpersonal communication, written presentations, and organizational ability. Between coordinating meetings, making travel arrangements, and running the phone lines, administrative professionals are involved in nearly every aspect of the office.
Written in a down-to-earth style, Administrative Assistant's and Secretary's Handbook provides readers with information on subjects including record keeping, telephone usage, office machines, mail, business letters, and computer software skills. Now in its second edition, the book has been completely revised with over 10 new chapters covering topics such as Internet security, netiquette, office ergonomics, and mobile and wireless devices, as well as an enhanced grammar and language section.

Comprehensive and completely up-to-date, this is the book every administrative professional should own.


About the Author:
James Stroman (Dallas, TX) has worked as an executive assistant to an army general, a governor, and the owner of an NFL football team.
Kevin Wilson (Atlanta, GA) is vice president of Videologies, Inc., a company that specializes in training administrative professionals in Fortune 500 companies. Jennifer Wauson (Atlanta, GA) is president of Videologies, Inc.

Read More Show Less

Editorial Reviews

From the Publisher

"...comprehensive guidebook to help administrative assistants become indispensable to their employers...This reference guide is recommended for the offices of administrative assistants and secretaries everywhere." --ARBAonline

Read More Show Less

Product Details

  • ISBN-13: 9780814417607
  • Publisher: AMACOM Books
  • Publication date: 9/24/2011
  • Edition description: Fourth Edition
  • Edition number: 4
  • Pages: 592
  • Product dimensions: 7.50 (w) x 10.00 (h) x 2.10 (d)

Meet the Author

JAMES STROMAN has worked as an executive assistant to an army general, a governor, and the owner of an NFL football team. KEVIN WILSON is Vice President of Videologies, Inc., a company that specializes in training administrative professionals in Fortune 500 companies. JENNIFER WAUSON is President of Videologies, Inc.

Read More Show Less

Read an Excerpt

CHAPTER 1

Overview for the New Administrative Assistant

Why Are You Needed?

As an administrative assistant, you are hired to relieve your busy employer of a great deal of work, especially the details of office procedure and other matters that do not require your employer's personal involvement. You'll act as a liaison between your boss and the rest of the company. Sometimes you'll act as a buffer. Depending on the size of the company, you may also be called on to perform tasks normally outside the secretarial role in sales, banking, billing, payroll, accounting, advertising, public relations, purchasing, and more. Everything you do for your employer must duplicate as closely as possible what he or she would do if not absorbed in work that couldn't be delegated.

Every businessperson dreams of having the perfect administrative assis-tant, and every administrative assistant dreams of having the perfect boss. We hope you and your boss will become so well adjusted to each other that you'll work as a team, each trusting the other to carry part of the load in har-mony.

What Do Employers Want?

It's helpful to know what an employer expects of a "perfect administrative as-sistant" so that you can present yourself at your best during both the job in-terview and those critical first weeks on the job. Here are a few of the most important qualities:

Punctuality. An employer wants an administrative assistant who is consistent-ly punctual and always on hand during office hours. An administrative as-sistant who continually arrives even a few minutes late or who frequently misses work can cause havoc in a busy office. The employer knows from experience that such an administrative assistant may not be truly interested in the work. This person will be passed over or terminated in favor of someone with greater respect for the job--an administrative assistant who is always punctual and always there when needed.

Dependability. An employer considers the applicant's disposition and per-son­ality, trying to judge whether he or she is dependable. For example, would the candidate rush home at precisely five o'clock despite an office crisis, or would he or she take enough responsibility to volunteer to re-main after hours if an emergency arises?

Ability to learn. An employer wants to know the extent of the applicant's edu-cation--not only formal programs and degrees but also self-instruction and single courses. This information indicates the applicant's willingness and capacity for learning. For example, an employer may hope that you know the specific computer software the company already uses but not be too concerned if you aren't familiar with it if you show the potential to learn quickly.

Willingness to follow instructions. An employer wants a candidate who follows instructions carefully and willingly. Of course, a good administrative assistant will soon take initiative and perform certain tasks differently to save time or improve results. But the administrative assistant who always demands complete control may ultimately become unwilling to follow in-structions, debating or questioning every one of the boss's directives. Though intelligent input from an administrative assistant is prized, an employer usually prefers not to argue points that he or she has already decided. The employer is concerned with more important matters than explaining all the reasons for pursuing a partic-

ular policy. Therefore, the employer looks for an administrative assistant who will execute a decision no matter how many alternatives may seem obvious, or no matter what a former boss did in the same situation. In other words, the employer wants someone whose personality will be an asset rather than a handicap.

Loyalty and confidentiality. Although these qualities are impossible to discover during an interview alone, every boss wants his or her administrative as-sistant to possess them. In an office, there is nothing more unwelcome than the "human sieve" who constantly chatters about every conversation heard, spreads idle rumors like wildfire, and must constantly be screened from confidential projects and information. No matter how efficient, how educated, and how experienced that administrative assistant is, his or her employment will be short-lived.

And something else. A keen employer wants more in a prospective administra-tive assistant than these general qualifications. During an extended inter-view, the employer will be looking for quick-wittedness, flexibility, com-mitment to work, a certain quality and level of conversation, and a sense of courtesy. This last attribute is essential in establishing cordial relations with clients and fellow employees.

Interview Tips

During your interview, it is wise to be as relaxed as possible despite a natural tendency to be nervous. Arrive on time, of course, and be well groomed and neatly dressed; otherwise, the appointment may be canceled at the recep-tionist's desk.

If you try too hard to sell yourself, you'll make a poor impression. Allow the employer to form his or her own first impression. After all, he or she knows what kind of administrative assistant is needed and, in addition, may prefer to work with a certain type of person. If you're not what the employer wants, it's better for both of you that another applicant be chosen.

During an interview, the employer may try to see where your attention is focused, asking such questions as how many sick days you used on your previous jobs and how many outside activities you engage in. Previous sick days can and will be checked, so don't lie. If you have many outside inter-ests, mention only those that in some way contribute to your job, such as night courses or professional associations. You don't want to give the im-pression that you're "too busy" to work.

If you receive a job offer, the salary may be less than what you think you're worth. There's often a discrepancy between what we'd like to make and what we can make. Job applicants fresh from school, in particular, may feel this way until they become more familiar with what the market is actually paying. Before refusing a position on the basis of salary alone, first be sure you know what the salaries are for comparable secretarial and administrative assistant positions in your area and for someone with your education and ex-perience. Then find out whether you'll be eligible for a raise after a short period of probation. Finally, consider whether the position has opportunities for increased responsibility and advancement. While it may not seem true to you right now as a job applicant, a big salary is rarely more important than professional satisfaction.

Your Apprenticeship

Even if you are already well experienced, once you have a new position, you must be prepared to serve an apprenticeship with your new employer. Your past experience may be useful only in that it has taught you to learn quickly and to evaluate new situations. At your new office, there may be a different method for almost every daily procedure, even for distributing and opening the mail. No doubt, there will be a filing system you haven't used elsewhere. You may be asked to use letter formats, paragraphing, punctuation, and ab-breviations that were vetoed by a previous employer.

You may also discover that your new boss has an extensive vocabulary with many words you'll need to learn, or just the reverse--a poor vocabulary that needs your assistance. Will your new boss wish you to type a letter ex-actly as dictated, or do you have permission to "add to and take from"? Or will the boss furnish only the essentials of what he or she wishes to convey and request that you put the letter together in proper form yourself?

Your need to be flexible extends to the computer system in the new of-fice. You may find many differences between the hardware and software you used in school or at a past job and what you must use now. Even an updated version of the same software package may have a different user interface and functions. You need to familiarize yourself with the new computer and software, even if it means staying after work to read the manual and to experiment.

Stimulated by your brand-new environment and your past experience, you may find yourself coming up with dozens of ideas and suggestions within your first few weeks on the job. When you have a suggestion to offer, remember that it may very well have been made before and rejected for excellent reasons. When one of your ideas is refused, don't take it personally. Soon, after you're more familiar with the company and its operations, you'll be able to make a better suggestion. At the same time, don't be reluctant to give input freely when the boss asks for it.

A new employee's overeagerness to offer advice, recommend changes, and carry over methods from old jobs may just disguise a need to be recog-nized for his or her capability. In this situation, the best way to prove yourself is to do your best, learn quickly, follow instructions accurately and intelligently, and cooperate with fellow employees. Show consideration for others beyond the call of duty. A little extra giving will cost you absolutely nothing and will bring huge dividends in trust and friendship among your coworkers and with your employer.

Read More Show Less

Table of Contents

Section One: General Procedures
1. Overview for the New Administrative Assistant
2. Daily Routine
3. Telephone Usage
4. Mail Services and Shipping
5. Travel Arrangement
6. Meetings
7. Keeping Accurate Records

Section Two: Office Equipment and Computers

8. Office Machines
9. Telecommunications Equipment
10. Computer Hardware
11. Computer Software
12. Database Management
13. Computer Networking
14. E-mail
15. Using the Internet
16. Spreadsheet Software
17. Data Security
18. Keyboarding Skills
19. Word Processing
20. Desktop Publishing
21. Multimedia and Presentation Software
22. Office Ergonomics
23. Glossary of Computer Terms

Section Three: Business Documents

24. The Business Letter
25. Other Written Communications
26. Forms of Address
27. Legal Documents and Terms

Section Four: Language Usage

28. Grammar
29. Language Usage and Style
30. Common English Usage Problems
31. Spelling
32. Pronunciation
33. Punctuation
34. Numerals
35. Bookeeping and Accounting
36. Business Taxes
37. Banking
38. Special Business and Financial Information for the Small Business Administrative Assistant
39. Weights and Measures
40. Your Future
Read More Show Less

Customer Reviews

Average Rating 3.5
( 7 )
Rating Distribution

5 Star

(2)

4 Star

(2)

3 Star

(0)

2 Star

(2)

1 Star

(1)

Your Rating:

Your Name: Create a Pen Name or

Barnes & Noble.com Review Rules

Our reader reviews allow you to share your comments on titles you liked, or didn't, with others. By submitting an online review, you are representing to Barnes & Noble.com that all information contained in your review is original and accurate in all respects, and that the submission of such content by you and the posting of such content by Barnes & Noble.com does not and will not violate the rights of any third party. Please follow the rules below to help ensure that your review can be posted.

Reviews by Our Customers Under the Age of 13

We highly value and respect everyone's opinion concerning the titles we offer. However, we cannot allow persons under the age of 13 to have accounts at BN.com or to post customer reviews. Please see our Terms of Use for more details.

What to exclude from your review:

Please do not write about reviews, commentary, or information posted on the product page. If you see any errors in the information on the product page, please send us an email.

Reviews should not contain any of the following:

  • - HTML tags, profanity, obscenities, vulgarities, or comments that defame anyone
  • - Time-sensitive information such as tour dates, signings, lectures, etc.
  • - Single-word reviews. Other people will read your review to discover why you liked or didn't like the title. Be descriptive.
  • - Comments focusing on the author or that may ruin the ending for others
  • - Phone numbers, addresses, URLs
  • - Pricing and availability information or alternative ordering information
  • - Advertisements or commercial solicitation

Reminder:

  • - By submitting a review, you grant to Barnes & Noble.com and its sublicensees the royalty-free, perpetual, irrevocable right and license to use the review in accordance with the Barnes & Noble.com Terms of Use.
  • - Barnes & Noble.com reserves the right not to post any review -- particularly those that do not follow the terms and conditions of these Rules. Barnes & Noble.com also reserves the right to remove any review at any time without notice.
  • - See Terms of Use for other conditions and disclaimers.
Search for Products You'd Like to Recommend

Recommend other products that relate to your review. Just search for them below and share!

Create a Pen Name

Your Pen Name is your unique identity on BN.com. It will appear on the reviews you write and other website activities. Your Pen Name cannot be edited, changed or deleted once submitted.

 
Your Pen Name can be any combination of alphanumeric characters (plus - and _), and must be at least two characters long.

Continue Anonymously
Sort by: Showing 1 Customer Reviews
  • Anonymous

    Posted January 13, 2012

    No text was provided for this review.

Sort by: Showing 1 Customer Reviews

If you find inappropriate content, please report it to Barnes & Noble
Why is this product inappropriate?
Comments (optional)