Adobe Acrobat 8 How-Tos: 125 Essential Techniques [NOOK Book]


Increase your productivity with Acrobat, one technique at a time.

Now that PDF has become the ubiquitous electronic document format, it’s important to recognize that there’s much more to Adobe Acrobat than just managing your documents and improving workflow. With this powerful tool, you can now communicate with new commenting tools, collaborate with individuals and teams, automate forms, provide additional security, use redactive tools, and ...
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Adobe Acrobat 8 How-Tos: 125 Essential Techniques

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Increase your productivity with Acrobat, one technique at a time.

Now that PDF has become the ubiquitous electronic document format, it’s important to recognize that there’s much more to Adobe Acrobat than just managing your documents and improving workflow. With this powerful tool, you can now communicate with new commenting tools, collaborate with individuals and teams, automate forms, provide additional security, use redactive tools, and accom-plish tasks for greater productivity and efficiency. But with all this power, how do you bring your Acrobat skills up to speed quickly? Never fear, Acrobat expert Donna L. Baker has picked out the most integral techniques for accomplishing nearly any office communication task. You’ll be expanding your PDF skills in no time in this focused, handy guide. Here are just some of the things you’ll learn to do:
  • Conduct searches quickly by building an index and attaching it to files
  • Merge multiple files into a single PDF document and create a custom cover
  • Create comments in PDF documents, start a review, and work with comments
  • Use new form tools in Acrobat 8 for drawing fields, tracking responses,  and creating a form automatically
  • Set up an online meeting in Acrobat Connect• Add movies and 3D content, and create interactive presentations
  • Assign levels of security and passwords to documents using new hashing algorithm support in Acrobat 8
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Product Details

  • ISBN-13: 9780132701228
  • Publisher: Pearson Education
  • Publication date: 2/26/2007
  • Sold by: Barnes & Noble
  • Format: eBook
  • Edition number: 1
  • Pages: 432
  • File size: 8 MB

Meet the Author

Donna L. Baker, an expert in online training and design, motion graphics design, and interactive knowledge prod-ucts, has worked for years as an information development consultant. Donna is the author of Adobe Acrobat 8 in the Office, and many other books and articles. Her writing has been featured on PlanetPDF and Adobe Studio Web sites, and she contributes a regular article to Visit her Web site at 
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Table of Contents

Getting Started     1
How Can Acrobat Help You?     2
Getting Around the Interface     4
Helping Yourself     6
Tidying the Toolbox     8
See What You Want to See     10
What Do You Prefer?     12
Organizing, Searching, and Cataloging     15
Getting Organized     16
Conducting Searches     18
Advanced Search Techniques     21
Building and Applying an Index     23
Archiving Outlook Messages     25
Producing a PDF Document     27
Creating PDF Files from Source Programs     28
Printing with the Adobe PDF Printer     30
Using PDFMaker in Word     32
Merging and Exporting PDF Documents from Word     36
Producing PDF Files in Excel, Access, and Project     38
Generating PDF Documents in PowerPoint and Publisher     40
Making PDF Documents from Web Pages     42
Creating PDF Files in Distiller and Acrobat     43
Working with Acrobat Distiller     44
Choosing PDF Conversion Options     46
Starting a PDF File from a Blank Page     49
Creating a PDF from a File in Acrobat     51
Merging Multiple Files into a Single PDF Document     52
Creating a PDF Package     55
Creating a PDF from Web Pages in Acrobat     57
Creating a PDF from a Scan in Acrobat     59
The Art of Scanning     61
Creating a PDF from a Clipboard Image     63
Attaching Source Files to a PDF     65
Managing Attached Files     67
Saving and Exporting     69
Finding Information About Your Document     70
Using the Examine PDF Process     72
Optimizing Your PDF Documents     75
Deciding What Your Reader Sees First     78
Exporting PDF Documents in Other Formats     80
Saving a PDF in Text or Code Formats     82
Saving a PDF As an Image     84
Exporting All the Images in a Document     85
Using a Batch Sequence     86
Watching Folders     89
Printing and Using Standards     91
Choosing Print Settings     92
Print Troubleshooting     94
Choosing and Using Fonts     96
Introduction to Print Production     99
Testing a Document with a Preflight Profile     101
Fixing Print and File Issues Automatically      103
Creating and Using a Printing Droplet     105
Enhancing PDF Accessibility     107
Navigating a Document     108
Using the Accessibility Wizard     110
Controlling the Reading Path in a Document     112
Tagging a Document     114
Reporting on a Document     116
Producing Accessible Forms     118
Touching Up Reading Order     120
Transforming Document Pages     123
Deleting and Inserting Pages     124
Extracting and Replacing Content     126
Managing Content Visually     128
Cropping and Resizing Pages     129
Adding Page Numbers     131
Inserting Headers and Footers     133
Applying Bates Numbering     135
Adding Watermarks and Backgrounds     137
Touching Up and Modifying a PDF Document     139
Selecting and Editing Text in a PDF Document or Table     140
Modifying Text Attributes     142
Object TouchUps     145
Reusing Images     147
Round-Trip Image Editing     149
Creating Editable Text from an Image PDF     151
Redacting Content     153
Commenting in a PDF Document     155
Adding Sticky Notes and Highlights     156
Setting Commenting Preferences     158
Working with Text Edit Comments     160
Using the Stamp Tools     163
Managing Your Stamp Collection     165
Drawing and Marking Up Shapes in Acrobat     167
Reviewing and Collaboration     169
Starting an E-Mail Review     170
Using a Shared Review     173
Tracking a Review     175
Working with the Comments List     177
Orgarnizing Comments in the Comments List     179
Exporting Comments to a Word Document (Windows)     181
Migrating Comments     183
Setting Comment Status and Creating Summaries     186
Using Drawings and Layers in PDF Files     189
Using Grids and Guides for Assistance     190
Measuring Objects     192
Generating PDF Files Using the AutoCAD PDFMaker     194
Converting Layered Visio Documents     196
Using Data Embedded in a Document     199
Working with a Layered Document     200
Bookmarking a Layered Document     202
Creating Forms and Buttons     205
Using Forms Tools and Views      206
Configuring Form Fields     209
Creating a Form Automatically     211
Letting the Form Wizard Guide You     213
Distributing and Tracking a Form     215
Handling Form Data     217
Drawing a Multi-state Button     219
Editing Actions     221
Activating Menu Items     222
Converting Program Actions to PDF Actions     223
Creating Batches of Buttons     225
Controlling Navigation Using Links and Bookmarks     227
Linking Content in a Document     228
Specifying a Link's Destination     230
Creating Bookmarks in a Source Document     232
Adding Bookmarks in Acrobat     234
Organizing and Modifying Bookmarks     236
Customizing Bookmarks     238
Working with Multimedia     241
Meeting Online Using Acrobat Connect     242
Using Media in Documents     245
Adding Movies to a Document     247
Tweaking a Media File     250
Controlling the Action     252
Working with 3D Models     253
Making Your Document Responsive     255
Creating a Full-Screen Presentation     257
Using Digital Editions     259
Making Your Documents Secure     261
Using Security Levels and Passwords for a Document     262
Creating a Self-Signed Digital ID     265
Certifying a Document     268
Signing a Document     270
Using a Static Document Version     272
Sharing and Importing Digital IDs     274
Creating and Managing Security Policies     275
Using Security Envelopes     277
Security Troubleshooting Tidbits     279
Index     281
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