Bookkeeping Kit For Dummies

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Overview

The easy way to get a handle on bookkeeping

Accurate and complete bookkeeping is crucial to any business owner, but it's also important to those who work with the business, such as investors, financial institutions, and employees. Bookkeeping For Dummies provides the easy and painless way to master this critical skill.

You'll get clear and concise information on keeping track of transactions, figuring out balance sheets, keeping ledgers or ...

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Overview

The easy way to get a handle on bookkeeping

Accurate and complete bookkeeping is crucial to any business owner, but it's also important to those who work with the business, such as investors, financial institutions, and employees. Bookkeeping For Dummies provides the easy and painless way to master this critical skill.

You'll get clear and concise information on keeping track of transactions, figuring out balance sheets, keeping ledgers or journals, creating financial statements, and operating accounts for businesses, along with practices and examples to hone your skills. Plus, the bonus CD includes samples of bookkeeping forms, working papers, letters, resources, and spreadsheets.

  • Keeping track of transactions
  • Figuring out the balance sheet
  • Keeping a ledger and journal
  • Creating financial statements
  • Operating accounts for businesses
  • Recognizing assets and liabilities
  • Up-to-date tax information
  • Changes in small business regulations
  • Additional and complementary examples
  • Demonstration problems
  • True/false and multiple-choice questions and scenarios

Whether you're a professional or a student looking to expand your skills, Bookkeeping Kit For Dummies is a one-stop resource for anyone interested in this ever-growing occupation.

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Product Details

  • ISBN-13: 9781118116456
  • Publisher: Wiley
  • Publication date: 2/1/2012
  • Series: For Dummies Series
  • Edition number: 1
  • Pages: 432
  • Sales rank: 217,193
  • Product dimensions: 7.30 (w) x 9.10 (h) x 1.10 (d)

Meet the Author

Lita Epstein, MBA, designs online courses about reading financial reports, investing, and taxes. She's the author of Reading Financial Reports For Dummies and also writes periodically for AOL's Daily Finance.

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Table of Contents

Introduction 1

Part I: Basic Bookkeeping: Why You Need It 7

Chapter 1: So You Want to Do the Books 9

Chapter 2: Getting Down to Bookkeeping Basics 17

Chapter 3: Outlining Your Financial Road Map with a Chart ofAccounts 39

Part II: Keeping a Paper Trail 55

Chapter 4: The General Ledger: A One-Stop Summary of YourBusiness Transactions 57

Chapter 5: Keeping Journals 81

Chapter 6: Computer Options for Your Bookkeeping 111

Chapter 7: Controlling Your Books, Your Records, and Your Money121

Part III: Tracking Day-to-Day Business Operations with YourBooks 139

Chapter 8: Buying and Tracking Your Purchases 141

Chapter 9: Counting Your Sales 159

Chapter 10: Employee Payroll and Benefits 191

Chapter 11: Employer-Paid Taxes and Government Payroll Reporting213

Part IV: Preparing the Books for Year's (Or Month's) End227

Chapter 12: Depreciating Your Assets 229

Chapter 13: Paying and Collecting Interest 243

Chapter 14: Proving Out the Cash 261

Chapter 15: Closing the Journals 277

Chapter 16: Checking Your Accuracy by Trial and (Hopefully No)Error 289

Chapter 17: Adjusting the Books 301

Part V: Reporting Results and Starting Over 317

Chapter 18: Developing a Balance Sheet 319

Chapter 19: Producing an Income Statement 337

Chapter 20: Completing Year-End Payroll and Reports 355

Chapter 21: Satisfying the Tax Man 365

Chapter 22: Prepping the Books for a New Accounting Cycle373

Part VI: The Part of Tens 379

Chapter 23: Ten Ways to Manage Your Business Cash with YourBooks...............381

Chapter 24: The Ten (Plus One) Most Important Accounts for AnyBookkeeper 385

Part VII: Appendixes 389

Appendix A: Glossary 391

Appendix B: About the CD 395

Index 403

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Interviews & Essays

Cheat Sheet for Bookkeeping Kit For Dummies by Lita Epstein

Bookkeepers manage all the financial data for small companies. Accurate and complete financial bookkeeping is crucial to any business owner, as all of a company's functions depend on the bookkeeper's accurate recording of financial transactions. Bookkeepers are generally entrusted with keeping the Chart of Accounts, the General Ledger, and the company journals, which give details about all financial transactions.

Building Blocks of a Bookkeeping System
Your bookkeeping system is built on a few key elements fundamental to keeping your books in order. With these building blocks, any bookkeeper can set up a solid system for tracking all the business's transactions. Here are these important components:
• Chart of Accounts: List of all accounts in the books; the road map of a business's financial transactions
• Journals: Place in the books where transactions are first entered
• General Ledger: The book that summarizes all a business's account transactions

Key Steps for Keeping the Books
Bookkeeping is, among other things, a step-by-step process that lets you methodically track the transactions in your company's books. Monitoring a transaction every step of the way helps bookkeepers keep an eye on the bottom line at all times. Check out the following keys to bookkeeping success:
1. Transactions: Make purchases or sales of items to run your business and start the process of bookkeeping.
2. Journal entries: Enter transactions into the books through journals.
3. Posting: Post journal entries to the General Ledger.
4. Trial balance: Test accounts in the General Ledger to see whether they're in balance.
5. Worksheet: Enter on a worksheet any account adjustments needed after the trial balance.
6. Adjusting journal entries: Post adjustments from the worksheet to affected accounts in the General Ledger.
7. Financial statements: Prepare the balance sheet and income statement using the corrected account balances.
8. Closing: Close the books for the Revenue and Expense accounts and start the entire cycle again with zero balances in both accounts.

Tips for Controlling Your Business Cash
Although bookkeepers are the ones who record what happens to your business's cash, they aren't the only ones who control where that cash goes. Controlling your company's money is important; a business's cash can be a pretty tempting siren for employees who aren't accountable to the right checks and balances. Follow these suggestions to limit any one person's access to your company's money:
• Separate cash handlers. Be sure that the person who accepts cash isn't also recording the transaction.
• Separate authorization responsibilities. Be sure that the person who authorizes a payment isn't also signing the check or dispersing the cash.
• Separate the duties of your bookkeeping staff to ensure a good system of checks and balances. Don't put too much trust in one person — unless it's yourself.
• Separate operational responsibility (actual day-to-day transactions) from record-keeping responsibility (entering transactions in the books).

Calculating Cash Flow with the Current Ratio

In bookkeeping, the current ratio compares your current assets to your current liabilities. This ratio provides a quick glimpse of your company's cash flow — its ability to pay its bills. The formula for calculating this important ratio is as follows:

Current assets ÷ Current liabilities = Current ratio

The following is an example of a current ratio calculation:

$5,200 ÷ $2,200 = 2.36 (current ratio)

The current ratio is one way lenders test your cash flow when they consider loaning you money. Lenders usually look for current ratios of 1.2 to 2, so any financial institution would consider this example's current ratio of 2.36 to be a good sign. A current ratio under 1 is considered a danger sign because it indicates that the company doesn't have enough cash to pay its current bills

Testing Cash Flow with the Acid Test or Quick Ratio

In bookkeeping, the acid test or quick ratio evaluates your company's current assets and liabilities, but it's a stricter test of cash flow than the similar current ratio. Many lenders prefer the acid test ratio when deciding whether to give you a loan because of that strictness; it doesn't include the inventory account in the calculation.

Calculating the acid test ratio is a two-step process:
1) Determine your quick assets.
Cash + Accounts Receivable + Marketable Securities = Quick assets

2) Calculate your quick ratio.
Quick assets ÷ Current liabilities = Quick ratio

The following is an example of an acid test ratio calculation:
$2,000 + 1,000+ 1,000 = $4,000 (quick assets)
$4,000 ÷ $2,200 = 1.8 (acid test ratio)

Lenders consider a company with an acid test ratio around 1 to be in good condition. An acid test ratio less than 1 indicates that the company may have to sell some of its marketable securities or take on additional debt until it's able to sell more of its inventory.

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