Business and Legal Forms for Photographers [With CDROM] / Edition 4

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Business and Legal Forms for Photographers, 4th Edition contains 34 forms for photographers, each accompanied by step-by-step instructions, advice on standard contractual provisions, and unique negotiation checklists to guide professionals to the best deal. Included are contracts for wedding, portrait, and assignment photography; publishing, collaboration, and licensing contracts; property and model releases; assignment estimate/confirmation/invoice; delivery memo; stock photography invoice; stock agency agreement; permission form; copyright registration and transfer forms; nondisclosure agreement; license of rights; license of electronic rights; trademark application; employment application and agreement; and more. Included is a CD-ROM containing electronic versions of each form. New to this edition are forms for leases, subleases, and lease assignments, plus an update to cover changes in copyright registration.

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Product Details

  • ISBN-13: 9781581156690
  • Publisher: Skyhorse Publishing
  • Publication date: 11/24/2009
  • Edition number: 4
  • Pages: 208
  • Sales rank: 247,537
  • Product dimensions: 8.30 (w) x 10.80 (h) x 0.40 (d)

Meet the Author

Crawford grew up in the artists' colony of Woodstock, New York. He is the author of many nonfiction books and his writing has appeared in venues such as Art in America, the Café Irreal, Confrontation, Communication Arts, Family
Circle, Glamour, Guernica, the Nation, and Writer's
Digest. The founder and publisher of
Allworth Press, he lives in New York City.
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Read an Excerpt

An excerpt from the newly released Fourth Edition of Business and Legal Forms for Photographers by Tad Crawford (Allworth Press)

Registering Your Copyright

The Copyright Office has built an excellent online presence at Their Web site has extensive information about copyright, including numerous publications, forms, the federal copyright law, copyright regulations, legislative proposals, reports, and more. The photographer should be able to find the answers to most questions about copyright, including how register copyrights.
Registration has always required a correctly filled in application form, the specified fee, and deposit materials that show the content of what is being copyrighted. The registration process has been streamlined and the Copyright Office now prefers to have registration completed electronically on their Web site by what is called the eCO Online System (eCO abbreviates electronic Copyright Office). To encourage photographers and other authors to do this, the fee for online registration is now less than the fee for registration using paper forms. The use of paper forms is expensive for the Copyright Office. To discourage their use for registration, the Copyright Office does not make the paper application forms available off their Web site anymore. To obtain the paper forms a special request must be made to the Copyright Office (the request can be on the Web site).
Among the advantages of eCO online registration are a lower basic registration fee (currently $35), the quickest time to complete the registration, status tracking online, secure online payment, the ability to upload certain deposits materials as electronic files, and 24/7 availability. Anyone can use eCO and most types of works are eligible for eCO (but note that groups of contributions to periodicals cannot use eCO). Currently eCO will accept registrations for (1) a single work; (2) a group of unpublished works by the same author and owned by the same copyright claimant; or (3) multiple works contained in the same unit of publication and owned by the same claimant (such as a book of photographs). The eCO registration process requires filling in the online application form, making payment, and submitting deposit copies.
The deposit copies for eCO can be electronic in a number of situations, including if the work being registered is unpublished, has only been published electronically, or is a published work for which identifying material would be used instead of the work itself. Identifying material for a work of visual art might be used if the work is three dimensional or oversized (more than 96 inches in any dimension). The deposit requirements, including the use of identifying material, are set forth in Circular 40A, Deposit Requirements for Registration of Claims to Copyright in Visual Arts Material. ITAL If a work is eligible for eCO registration but the deposit cannot be electronic, a hard copy can be used and sent to the Copyright Office. General guidelines to registration can be found in Circular 40, Copyright Registration for Works of the Visual Arts.
If eCO registration cannot be used, the next best alternative would be filling in Form CO on the Copyright Office Web site. Form VA is one of the forms for which Form CO substitutes . A copy of the filled-in Form CO should be printed out and mailed to the Copyright Office along with the fee and deposit materials. The fee for registration using Form CO is currently $50.
The least preferable alternative for registration is to use paper forms, such as Form VA (for a work of Visual Art). To discourage use of paper forms, the fee for such an application is the highest–currently $65. Since eCO and Form CO are online processes, a copy of Form VA with instructions is included as Form 27. The goal of the Copyright Office is to phase out paper forms, but for the moment it can be used (at a higher cost) and has instructional value in terms of understanding the components of the online processes.
Of great interest to photographers is the possibility of registering groups of photographs. This is a way to dramatically reduce the cost of registering each photographer individually. Unpublished photographs always benefited from being eligible for registration as an unpublished group. This remains true whether registration is done by eCO, Form CO, or use of the paper Form VA. To qualify for registration as an unpublished group: (1) The group must have a title; (2) The photographs must be assembled neatly; (3) One author must have created or contributed to all the photographs; and (4) The same party must be the copyright claimant for all the photographs.
More problematic has been registering groups of published photographs. The American Society of Media Photographers played a key role in seeking to enlarge the possibilities for group registration of published photographers. Copyright Office publication FL-124, Group Registration of Published Photographs, explains how up to 750 photographs can be registered on one application using Form GR/PPh/CON (which includes Form VA). To qualify, the following conditions must be met: (1) The same photographer must have taken all the photographs; (2) All the photographs must have been published in the same calendar year; and (3) The copyright claimant for all the photographs must be the same.
FL-124 explains that more than 750 photographs can be registered for a single filing fee if the photographer uses Form CO or Form VA, but to do so the date of publication must be included with each photograph deposited. Also, Form CO or Form VA can only be used for such groups if the group is unpublished photographs assembled into a collection as explained in the preceding paragraph or published works within one unit of publication (such as photographs in a book). [This paragraph is a problem, because the Web site info for Form CO contradicts FL-124. On 8/2 I queried the Copyright Office to get an answer to this.]
In addition, photographs published in newspapers or magazines during a twelve month period can be made into a group on Form GR/CP (which includes Form VA). This is possible if: (1) The same photographer created all the photographs; (2) The author is not an employer for hire; (3) The photographs all were published in the same twelve-month period as contributions to newspapers or magazines; and (4) The copyright claimant is the same for all the photographs.
For a more extensive discussion of the legal aspects of copyright, the photographer can consult Legal Guide for the Visual Artist by Tad Crawford (Allworth Press).

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Table of Contents

I. The Success Kit
·Contracts and Negotiations
·Oral Contracts
·Letter Contracts
·Standard Provisions
·Volunteer Lawyers for the Arts
·Organizations for Photographers
·Using the Negotiation Checklists

II. How to Use the Forms

Form 1. Assignment Estimate/Confirmation/Invoice
–for any photography assignment
Form 2. Wedding Photography Contract
–for shooting weddings
Form 3. Portrait Photography Contract
–for shooting portraits
Form 4. Photographer-Agency Contract
–for representation by an agent
Form 6. Collaboration Contract
–for working with another phototgrapher or an author
Form 7. Contract for the Sale of Fine Art Photography
–for selling photos as fine art
Form 8. Delivery Memo
–for delivering photos to clients and others
Form 9. Photographer-Gallery Contract with Record of Consignment and Statement of Account
–for working with a gallery
Form 10. Photographer’s Lecture Contract
–for giving lectures
Form 11. Licensing Contract to Merchandise Images
–for putting photos on merchandise
Form 12. Model Release
–for permission from models
Form 13. Pocket Model Release
–short form permission from models
Form 14. Property Release
–for shooting private property belonging to others
Form 15. Video Contract
–for shooting videos for clients
Form 16. Contract to Create a Video for Transmission, Tape Sales, or Rentals
–for shooting videos for wider distribution
Form 17. Stock Photography Delivery Memo
–for delivery of stock photos to potential clients
Form 18. Stock Photography Invoice
–for billing clients who purchase usage of stock photos
Form 19. Stock Agency Agreement
–for having a stock agent represent the photographer
Form 20. Contract with an Independent Contractor
–for hiring a free lance worker
Form 21. Permission Form
–for permission to use copyrighted material
Form 22. Nondisclosure Agreement for Submitting Ideas
–to protect ideas when submitting them to potential users
Form 23. Copyright Transfer Form
–to transfer all or part of a copyright
Form 24. Application for Copyright Registration of a Photograph
–for registering photos with the Copyright Office
Form 25. License of Rights
–to give limited rights of usage to clients
Form 26. License of Electronic Rights
–to give limited rights of electronic usage to clients
Form 27. Trademark Application
–to register a trademark.Form 27. License for Web Site Usage
Form 28. Employment Application
–for use with applicants for employment.
Form 29. Employment Agreement
–to contract with employees
Form 30. Restrictive Covenant for Employees
–to restrict what an employee can do after the end of employment
Form 31. Project Employee Contract
–for use with employees hired for a particular project
Form 32. Commercial Lease
–to negotiate a lease
Form 33. Sublease
–to sublet all or part of a photo studio
Form 34. Lease Assignment
–to assign a lease to another party.

III. Index

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