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Contractor's Guide to QuickBooks Pro 2004

Overview

According to a recent national survey, more construction contractors use QuickBooks Pro and QuickBooks than all other accounting programs combined. And for good reason. QuickBooks Pro excels at all the routine paperwork in a construction office: writing checks, keeping track of your bank balance, sending out invoices and statements, creating up-to-the-minute profit and loss statements for the month, year or by job, writing payroll checks, paying suppliers and subcontractors, tracking job costs, comparing ...
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Overview

According to a recent national survey, more construction contractors use QuickBooks Pro and QuickBooks than all other accounting programs combined. And for good reason. QuickBooks Pro excels at all the routine paperwork in a construction office: writing checks, keeping track of your bank balance, sending out invoices and statements, creating up-to-the-minute profit and loss statements for the month, year or by job, writing payroll checks, paying suppliers and subcontractors, tracking job costs, comparing estimated and actual costs for each job, and much more.

But there's a lot to learn in QuickBooks Pro. And converting to a new accounting system can be a complex and confusing task, even if you have a strong background in accounting and plenty of time to install the new system. That's why this book was written -- because most construction pros aren't accounting experts and have more important work to do at the job site.

Contractor's Guide to QuickBooks Pro 2004 will walk you step-by-step through QuickBooks Pro's detailed setup procedure and then explain item-by-item how you should be using QuickBooks Pro every day. In days, rather than weeks, you'll create a first-rate accounting system that's an asset to your company.

Here you'll find simple, well-illustrated instructions for customizing the setup for QuickBooks Pro 2004, including what each screen on your monitor should look like. This manual explains every choice you need to make and every button you need to click on. And it tells you how to get a trial version of QuickBooks Pro if you want to try it before buying, and includes two other programs you'll want to use when estimating costs with QuickBooks Pro. With this book, the CD in the back with the software and data files just described, and QuickBooks Pro 2004, you have at your fingertips all the financial tools needed to keep your books straight, and your company running strong and in the black.

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Product Details

  • ISBN-13: 9781572181403
  • Publisher: Craftsman Book Company
  • Publication date: 2/28/2004
  • Edition description: REV
  • Pages: 328
  • Product dimensions: 8.06 (w) x 11.24 (h) x 0.64 (d)

Table of Contents

Introduction 5
Why You Need This Book 5
What You Can Expect from This Book 6
QuickBooks, QuickBooks Pro, or Premier: Contractor Edition? 7
Why Should You Believe Us? 9
What's on the CD? 12
How Do I Use This CD? 13
1 Setting Up Your QuickBooks Pro Company 17
QuickBooks Pro Company Files 18
Begin with Our Sample and Company Data Files 19
Upgrade to QuickBooks Pro Version 2004 23
Convert from Quicken to QuickBooks Pro 25
Convert an Existing Data File to Our Setup 30
2 How to Set QuickBooks Pro Preferences 33
General Preferences 33
Accounting Preferences 34
Checking Preferences 36
Finance Charge Preferences 38
Jobs and Estimates Preferences 41
Payroll and Employees Preferences 42
Purchases and Vendors Preferences 43
Reminders Preferences 45
Reports and Graphs Preferences 46
Sales and Customers Preferences 46
Sales Tax and Send Forms Preferences 48
Service Connection Preferences 50
Spelling Preferences 51
Tax: 1099 Preferences 52
Time Tracking Preferences 54
3 Chart of Accounts 55
How to Use the Sample Chart of Accounts 57
Change, Add to, and Print Your Chart of Accounts 60
QuickBooks Premier: Contractor Edition Features 63
Loan Manager 64
4 Items 73
Entering Items for a Non-Inventory Based Business 74
Entering Items for an Inventory Based Business 76
Creating a Group of Items 78
Entering Non-Job Related Items 79
5 Payroll Items 83
Using Payroll Items to Track Workers' Comp Costs 83
Using Payroll Items if You Don't Track Workers' Comp 91
Including Sole Proprietor and Partners' Time Costs in Job Costs 94
6 Classes 101
Using Classes to Track Cost Categories 101
How to Create a Class 102
7 Customers and Jobs 105
How to Set Up a Customer 105
Adding a Job for a Customer 109
Exporting or Printing Your Customer List 112
8 Vendors and Subcontractors 113
Setting Up 1099 Vendors 113
Setting Up a Non-1099 Vendor 117
9 Employees 119
Setting Up Your Employee List 119
10 Opening Balances 127
Entering Opening Balances in QuickBooks Pro 127
Entering Invoices for Accounts Receivable 128
Entering Bills for Accounts Payable 130
11 Organizing Work Flow 133
Setting Up Your Office Files 134
Organizing Your Payroll 137
Keeping Office Paperwork Current 137
12 Estimating 141
Using a Summary Estimate You Make Outside of QuickBooks Pro 142
Customizing an Estimate Form 144
Memorizing an Estimate 145
Estimates and Progress Billing 147
Getting Detailed Estimates 147
13 Receivables 149
Four Ways to Invoice a Customer 150
Tracking Change Orders On Estimates 160
How to Handle Retainage 162
Recording a Payment You Receive 167
Recording a Deposit 168
Recording a Job Deposit 169
14 Payables 173
Creating and Using Purchase Orders 174
Using Purchase Orders to Track Multiple Draws and Committed Costs 175
Entering Bills Without Purchase Orders 179
Selecting Bills for Payment 181
Printing Checks 182
Vendor Workers' Comp Reports 184
15 Payroll 189
Entering a Timesheet 189
Processing Employee Payroll 193
Allocating Sole Proprietor or Partner's Time to a Job 199
16 Using QuickBooks Pro on a Cash Basis 203
How to Record a Check 204
How to Record a Deposit 207
Checking Your Transactions with the QuickBooks Pro Register 209
17 Reports 211
How to Modify Reports 211
Using Our Memorized Reports 215
Using Jobs, Time & Mileage Reports 232
18 End of Month and End of Year Procedures 243
Reading and Understanding Your Financial Reports 251
End of Year Procedures 255
19 Real Estate Development 259
New Accounts 259
Setting Up a Development Job 260
Using Items to Track Construction Costs as WIP 261
Land Purchase Transactions 263
Personal Loans 267
Development Loans 273
Construction Loans 277
Recording the Sale of a Property 280
Appendix A Estimating with QuickBooks Pro 285
Three Good Reasons to Try QuickBooks Pro Estimating 285
A Road Map to Your Destination 286
Setting Preferences for Estimating 287
Building Your Item List 289
Creating an Estimate in QuickBooks Pro 291
Turning an Estimate into an Invoice 294
Tidying Up Your Company File 297
Appendix B Job Cost Tracking and Importing Estimates 299
Estimates into Invoices 302
Handling Tax 302
Using Items for Job Cost Tracking 304
Help Learning National Estimator 306
Estimating with National Estimator 307
Converting Estimates with Job Cost Wizard 321
Index 333
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