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Corel WordPerfect 8 for Windows for Dummies - Quick Reference

Overview

The latest release of WordPerfect adds even more great features to an already lengthy list. Thanks to Corel WordPerfect 8 For Windows For Dummies Quick Reference, you won't waste time trying to figure out how to take advantage of them. In this concise, compact reference, you'll find step-by-step solutions for things like
  • Creating a new document and modifying an existing one
  • ...
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Overview

The latest release of WordPerfect adds even more great features to an already lengthy list. Thanks to Corel WordPerfect 8 For Windows For Dummies Quick Reference, you won't waste time trying to figure out how to take advantage of them. In this concise, compact reference, you'll find step-by-step solutions for things like
  • Creating a new document and modifying an existing one
  • Formatting text and setting up style sheets for a consistent, professional look
  • Getting documents to print the way you want them to
  • Saving time by setting up macros and using keyboard shortcuts
  • Getting professional desktop publishing results
  • Converting WordPerfect documents into Web pages ready for posting on the Internet
The perfect portable companion to Corel® WordPerfect® 8 For Windows® For Dummies®, this convenient Quick Reference is one that no WordPerfect 8 user should be without.
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Product Details

  • ISBN-13: 9780764501593
  • Publisher: Wiley, John & Sons, Incorporated
  • Publication date: 7/1/1997
  • Series: For Dummies Quick Reference Series
  • Edition description: SPIRAL
  • Edition number: 1
  • Pages: 224
  • Product dimensions: 5.92 (w) x 8.43 (h) x 0.73 (d)

Table of Contents

Introduction
How to Use This Book
What's in This Book
The Cast of Icons
Conventions Used in This Book
Feedback, Baby
Part I: Getting to Know WordPerfect 8
Your Basic Document
All Kinds of Cursors
Your Basic Document
Running 'Round the Keyboard
Mousing Around
Using Menus
Take the shortcut keys
QuickMenus
Carrying on with a Dialog Box
The WordPerfect 8 Window and Its Parts
¶ Is for Paragraph
Starting WordPerfect 8
Part II: Setting Up and Editing a Document
Border/Fill
Cancel
Close (Document)
Convert Case
Cut, Copy, and Paste
Do you wanna move or copy?
A few caveats
Delete (Text)
Document Information
Document Summary
Draft View
Drag and Drop (Text)
Exit WordPerfect
Find and Replace
Footnotes and Endnotes
Creating a footnote or endnote
Editing text in a footnote or endnote
Changing the footnote or endnote numbering
Grammatik
Header/Footer
Help
Hyphenation
Insertion Point
Line Spacing
New (Document)
Opening a new document
Selecting a template for the new document
Open (Document)
Page Borders
Page Break
Page Numbering
Page View
Paragraph Borders
PerfectExpert
Properties
Save
Saving a file for the first time
Saving a file on subsequent occasions
Save As
Select (Text)
Natural selection
The QuickMenu method
Other slick ways to extend a block
Show ¶
Spell Check
Thesaurus
Two Page View
Undo
Window
Writing Tools
Spell checking a document
Using Grammatik
Using Thesaurus
Zoom
Part III: Formatting Documents and Text
Bold
Bullets and Numbers
Bullets and numbers in a snap
Getting rid of those bullets
Center Line
Center Page
Columns
Creating columns
Moving through columns
Double Indent
Drop Cap
Dropping caps with the pros
Customizing drop caps
Flush Right
Font
Using the Font dialog box
Turning everything off!
Hanging Indent
Indent
Justification
Line Numbering
Margins
Outline
Creating an outline
Using the Outline feature bar
Redline/Strikeout
Ruler Bar
Clicking ruler parts
Using the margin icons and tab stops
Styles
Styles à la QuickStyle
Turning on a style before you type the text
Turning off the style in a new paragraph
Applying a paragraph style to an existing paragraph of text
Tab Set
Typeover
Underline
WordPerfect Characters
Part IV: Printing Your Documents
Envelope
Insert Filename
Labels
Mass quantities of labels
Editing labels in the document window
Merge
Creating a table data file
Creating a form file
Merging the data and form file
Envelopes and labels
Page Size
Print
Part V: Making Your Work Go Faster
Application Bar
Bookmark
Creating a bookmark
Finding a bookmark
Using a QuickMark
DAD (Desktop Applications Director)
Let's add to DAD
How to get rid of DAD
How to get DAD started
Date/Time
Inserting the date as text
Inserting the date as a secret code
Feature Bars
Working the bars (feature bars, that is)
Creating a full length feature
Go To
Grammar-As-You-Go
Hide Bars
Macros
Recording macros
Playing back macros
Attaching your macro to the document template
Proofread
Prompt-As-You-Go
Property Bar
The buttons on the Property bar
Changing properties
QuickCorrect
QuickFormat
QuickMark
QuickMenu
QuickWords
Creating QuickWords
Using QuickWords
Repeat
Shadow Cursor (The Shadow [Cursor] Knows)
Using the shadow cursor
Configuring the shadow cursor
Turning the shadow cursor off and on
Spell-As-You-Go
Status Bar
Toolbars
Show me the Toolbars!
Button up that Toolbar!
Create a custom toolbar
Part VI: Desktop Publishing
Advance
Block Protect
Conditional End of Page
Graphics (Boxes)
Getting graphic
Little boxes with style
Moving and sizing graphics boxes
Editing graphics
Guidelines
Keep Text Together
Line Height
Make It Fit
Paragraph Format
Reference
Shape
Sort
It takes all sorts
Sorting out the sorts
Tables
Creating a table
Entering text in a table
Typesetting
Watermark
Widow/Orphan
Part VII: Web Publishing
Hyperlink
Creating a hyperlink
Editing a hyperlink
Using QuickLinks
Internet Publisher
Creating a new Web page
Adding graphics to a Web page
Creating a table on the Web page
Adding lists to the Web page
Inserting horizontal rules in the Web page
Adding a form to the Web page
Viewing the Web document in a browser
Converting a WordPerfect document into a Web page
Saving the converted Web page
QuickLinks
Web Page View
Part VIII: Potpourri
Address Book
Creating an address book
Messing with your address book
Bar Code
Character Map
Comments
Document
Comparing documents
Master/subdocuments
Using a master document
Equation
Highlight
Language
Master Document
Paste Special
Reveal Codes
Revealing the codes
Using Reveal Codes
Sound
What's that sound?
Recording a sound
Adding a sound clip to your document
Spreadsheet/Database
WordPerfect Suite 8
How suite it is
Using Corel WordPerfect Suite 8
Glossary: Techie Talk
Index
IDG Books Worldwide Registration Card
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First Chapter

Part II
Setting Up and Editing a Document

(The online version of Part II has been abridged.)

Being a monster typist does not necessarily make you a great user of word processors (although it certainly helps). You really shine if you can set up all the bells and whistles and edit the dickens out of a document. In the process, any typing skills you possess are put to better use creating great prose (or whatever) as you let the word processor take care of all the menial tasks that let's face it, really are beneath your nimble digits.

Part II shows you how to deal with all phases of setting up and editing a document so you can spend most of your time in WordPerfect 8 processing those words.

In this part...

  • Selecting, deleting, cutting, copying, pasting, and generally massaging text
  • Opening, closing, and saving a document
  • The PerfectExpert as the perfect guest
  • Lots of ways to view a page
  • Writing tools
  • Headers and footers

Border/Fill

This option lets you put different borders and background fills around paragraphs, pages, or columns in your document.

South of the border...

WordPerfect 8 makes creating borders and background fills a snap, to liven up paragraphs, pages, or columns. To use the Border/Fill feature, follow these steps:

  1. Position the insertion point in the paragraph, on the page, or between the columns where you want the borders to begin.
  2. Choose Format-->Paragraph or Page and then choose Border/Fill from the submenu that appears.

    If you are applying borders or fills to a column, choose Format-->Columns and then click the Border/Fill button in the Columns dialog box.

  3. Click a border style.
  4. Choose a fill pattern for the borders:
    • Spacing: Set the space inside and outside the border in relation to the text or image.
    • Drop shadow: Set the color and width of a drop shadow applied to a border.
    • Gradient: Set the parameters for gradients applied to fills.
  5. Click OK or press Enter.

When you add paragraph, page, or column borders to a document, by default the Apply border to current paragraph, page, or column only check box is disabled. With this default, WordPerfect 8 gets carried away and adds these borders to all subsequent paragraphs, pages, or columns in that document. You can turn off these borders, however, by simply clicking the Apply border to current paragraph, page, or column only check box in the lower left corner of the appropriate Border/Fill dialog box.

If you know that you want a border around only a particular paragraph or group of paragraphs, select those paragraphs before adding the paragraph borders. This way, you don't have to go through the nonsense of turning off the paragraph borders.

For more information about this command, see Chapter 15 of WordPerfect® 8 For Windows® For Dummies®.

Cancel

This command backs you out of commands and dialog box options or discontinues a procedure before you get yourself into real trouble! Follow one of these procedures, as necessary:

  • To put away a pull-down menu, click the mouse pointer somewhere in the document.
  • To put away a dialog box, click Cancel. Remember that you can always rely on the Esc key to make your escape, too.

Close (Document)

This command closes the current document window and prompts you to save the file, in case you're just about to blow your work away by forgetting to save before closing. To close the current document:

  1. Double-click the Close button for the document window. (It's the one in the top right corner of the document window.)
  2. Choose File-->Exit.

When you close a document that contains information that has not been saved, the program displays a warning box that asks whether you want to save changes to your document. To save a document, click Yes or press Enter. If the document has not been saved yet, the Save As dialog box appears and you have to name the document. (See the "Save As" section later in this part for more information.)

Convert Case

This command changes the text you have selected to all uppercase, all lowercase, or initial capital letters.

To convert the case of specific text:

  1. Select the text.
  2. Choose Edit-->Convert Case.
  3. Choose from the following options:
    • Lowercase to convert all the letters to lowercase
    • Uppercase to convert them all to uppercase
    • Initial Capitals to capitalize only the first letter of each word

Cut, Copy, and Paste

These commands enable you to move or copy blocks of text within the same document or to different documents that are open in other document windows.

Do you wanna move or copy?

When you move text in a document, you literally cut it out and take it somewhere else, as opposed to copying, which leaves an identical remnant behind. The procedures, no matter which one you choose, go like this:

  1. Select the text.
  2. Press Ctrl+X to cut or Ctrl+C to copy the text.
  3. Click to place the insertion point at the text's final destination.
  4. Press Ctrl+V to paste the text at the new insertion point.

Although you can perform the cut, copy, and paste commands from the Edit menu, it is the most tedious way to accomplish these basic tasks.

A few caveats

The Cut, Copy, and Paste commands use a special area of memory, called the Clipboard, that temporarily holds the information to be moved or copied.

When you use Cut, Copy, and Paste, keep in mind that the Clipboard normally holds only one block of selected text at a time. Any new text you copy or cut to the Clipboard completely replaces the text that is already there. The only way to add information to the Clipboard is to use the Append command on the Edit menu. The selected text you place in the Clipboard stays there until you replace it (by using Cut or Copy) or exit from WordPerfect 8; you can use the Paste command, however, to copy the selected text over and over again in any document.

The issue of which set of Cut, Copy, and Paste procedures is faster is up in the air, but I'll give you the toolbar method so you can get out your stopwatches and compare it with the shortcut key method. These buttons reside on the WordPerfect 8 toolbar:

  • Cut button: Cut the selected text to the Clipboard
  • Copy button: Copy the selected text to the Clipboard
  • Paste button: Paste the contents of the Clipboard at the insertion point's current position

To use these buttons, follow along:

  1. Select the text.
  2. Click the Cut button to cut or the Copy button to copy the text.
  3. Click to place the insertion point at the text's final destination.
  4. Click the Paste button to paste the text at the new insertion point.

Keep in mind that you don't have to go through all the cut- or copy-and-paste rigmarole -- you can also move or copy text with the good old drag-and-drop method (see the section "Drag and Drop (Text)" later in this part for details).

Delete (Text)

WordPerfect 8 provides loads of ways to get rid of text.

The easiest way to delete text is to:

  1. Select the text (see the section "Select (Text)" later in this part for details).
  2. Press Delete or Backspace.

You can use any of the keystrokes in the following table to delete text using the keyboard:

Keystroke

What It Deletes

Backspace

Character to the left of the insertion point

Delete

The character or space the insertion point is on

Ctrl+Backspace

The word the insertion point is on, including the space after the word

Ctrl+Delete

From the insertion point to the end of the current line

Don't forget the Undo command (press Ctrl+Z) for those times when you make a boo-boo and blow away text you shouldn't have.

For more information about this command, see the section "Undo" later in this part.

Document Information

(See "Properties.")

Document Summary

(See "Properties.")

Draft View

This feature displays your document without the top and bottom margins and without such special stuff as headers, footers, page numbers, or footnotes that show up in the top and bottom margins.

To change the current page view to draft view, choose View-->Draft or press Ctrl+F5.

Draft view does not display watermarks you may be using. Because not all features display, working in Draft view is often faster than working in Page view.

Switch to Draft view when you want to get the maximum amount of text onscreen for editing. Switch to Page view when you want to see the relationship between the body text and the top and bottom margins or when you want to see special elements, such as headers and footers, on-screen.

See also the sections "Page View," "Two Page View," and "Zoom" in this part.

Drag and Drop (Text)

This feature allows you mouse maniacs to move or copy selected text to a new place in the document. Just drag the selection to its new position and then drop it in place by releasing the mouse button.

To move text with the drag-and-drop feature:

  1. Select the text you want to move. See the section "Select (Text)" later in this part for details.
  2. Position the mouse pointer somewhere within the selection and hold down the mouse button.
  3. Drag the mouse pointer to the new place in the document where you want the block to appear.

    As you drag the mouse pointer, a small rectangle appears, which indicates that the drag-and-drop process is happening.

  4. Release the mouse button to insert the block of text in its new position in the document.

To copy selected text rather than move it, follow the same procedure just described, but press and hold Ctrl as you drag the selected block of text.

You can select the current word by double-clicking it; the sentence by triple-clicking it; and the paragraph by quadruple-clicking it.

Exit WordPerfect

This command quits WordPerfect 8 and returns you to the Windows 95 desktop or any other open program.

When you choose File-->Exit from the menu bar and have documents open that contain edits you have not saved, a message dialog box appears for each unsaved document and asks whether you want to save the changes. To save the document, click Yes. To abandon the changes, click No (first be sure that you really, really don't want the information).

(The online version of Part II has been abridged.)

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