Dreamboat on Word

Overview

Written for intermediate- to expert-level Microsoft Word users, this book demonstrates frequently missed tools and the proper way to use new and existing tools. Word's settings, toolbars, and menus are reviewed, as are topics such as the importance of installing safe fonts, setting tabs correctly, and using styles for maximum effect. Also offered is advice on topics pertaining to work groups, such as sharing templates, styles, and toolbars and creating paper and paperless forms. New concepts such as using tables ...

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Dreamboat on Word: Word 2000, Word 2002, Word 2003

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Overview

Written for intermediate- to expert-level Microsoft Word users, this book demonstrates frequently missed tools and the proper way to use new and existing tools. Word's settings, toolbars, and menus are reviewed, as are topics such as the importance of installing safe fonts, setting tabs correctly, and using styles for maximum effect. Also offered is advice on topics pertaining to work groups, such as sharing templates, styles, and toolbars and creating paper and paperless forms. New concepts such as using tables to set up forms, recording macros to cut down on repetition, automatically updating cross-references, and minimizing file sizes are covered. Instructions on keeping a hard drive clean, which can minimize general PC problems, are also provided.

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Product Details

  • ISBN-13: 9780972425841
  • Publisher: Holy Macro! Books
  • Publication date: 12/1/2003
  • Series: On Office series
  • Pages: 195
  • Product dimensions: 6.00 (w) x 9.00 (h) x 0.74 (d)

Meet the Author

Anne Troy has been a help desk analyst for a supplier of software support to Fortune 500 companies and was the leading authority for Level III problems with Microsoft Word. Using the screen name of Dreamboat, she has amassed nearly 20,000 helpful posts and is often among the top five ranking experts at Experts-Exchange.com and Tek-Tips.com. She has written two Microsoft Word certification tests for Brainbench.com and provides training in many Microsoft Office products. She lives in Quakertown, Pennsylvania.

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Table of Contents

1. Introduction 1
2. What's New in Word 2003? 1
Multiple Versions 1
Permissions 1
Format to Background 2
Styles Formatting 2
Getting Help on the Web 2
Smart Tags 2
Extensible Markup Language (XML) 2
Dictionaries and Thesauruses 2
Reading Layout 2
3. Word's Application Window 1
Menus and Toolbars 1
Default Menu, Toolbar and Keyboard Settings 1
Learn Word's Menus Quickly 3
Learn Word's Toolbars Quickly 4
Customizing Menus, Toolbars and Shortcut Settings 7
Customize/Modify Toolbar Buttons 9
Resetting Menus and Toolbars 10
What's With The Taskbar? 11
Shortcut Keys 11
Windows Shortcut Keys 11
Word Shortcut Keys 12
Windows Dialog Boxes 14
Option Settings 16
AutoCorrect Settings 17
4. Features I Love 1
Document Map 1
Organizer 2
AutoText 3
Purpose of AutoText Entries 4
Naming AutoText Entries 5
Sharing AutoText Entries 5
Find and Replace 6
Microsoft Equation 9
Calculations 10
Format Painter 11
Outline View 12
5. Features I Could Live Without 1
Master/Subdocuments 1
Steps to Master/Subdocuments 2
Troubleshooting Master/Subdocuments 4
Unlocking Master Documents 5
AutoFormat 6
Indexing 6
The Web Toolbar 7
Default Document View 7
Cross-References 7
Envelopes and Labels 8
Envelopes 8
Labels 9
6. Fonts and Formatting 1
Considerations 1
Too Many Fonts 2
Safe Fonts 2
Font Dialog Box 3
7. Paragraph Formatting 1
Indents and Spacing 2
Indentation 2
Special Indentation 5
Spacing Between Paragraphs 6
8. Tabs 1
Default Tab Settings and Potential Problems 2
Left-Aligned Tab 6
Center-Aligned Tab 6
Right-Aligned Tab 7
Decimal-Aligned Tab 8
Bar Tab 9
Using the Tab Settings Dialog Box 10
Leaders 11
9. Styles 1
Create a Custom Style 5
Sample Text 6
Changing Style Formatting 7
Creating TOCs from Styles 8
Style Organizer 9
Styles FAQ 11
10. Bullets and Numbering 1
Bullets 2
Numbered Lists 2
Outline Numbering 4
11. Borders and Shading 1
Page Borders 2
Other Borders 3
Borders in Headers and Footers 5
12. Tables 1
Creating Tables in Word 1
Quick Facts About Tables 5
When to Use 7
Displaying Data 7
Headings Left/Text Right 7
Lists 8
Headers and Footers 8
Creative Uses for Tables 9
When Not to Use Tables 10
Tables as Document or Manual Layouts 10
Tables That Have Merged Cells 10
Converting Tables to Text or Text to Tables 11
13. Section Breaks 1
What are Breaks for? 1
Types of Breaks and When to Use 1
Page Break 1
Column Break 3
Text Wrapping Break 3
Next-Page Section Break 3
Continuous Section Break 3
Even-Page Section Break 4
Odd-Page Section Break 4
14. Page Numbering 1
Inserting Page Numbers 1
Formatting Page Numbers 2
15. Templates and Desktop Publishing 1
Word Templates 1
Workgroup Templates 3
Layout Forethoughts 3
Booklets and Newsletter Layouts 4
Two-Sided Page Setup 5
Stationery Template Layouts 7
Letterhead 8
Envelopes 9
Business Cards 9
16. Notes, Bookmarks, Hyperlinks and Cross-References 1
Footnotes and Endnotes 1
Formatting Footnotes and Endnotes 3
Bookmarks 4
Automatic Bookmarks 4
Cross-References 5
Hyperlinks 5
17. Mail Merge 1
Main Documents 1
Data Sources 2
Using Queries 3
Scenario 3
Conditional Mail Merges 5
Printing Mail Merge Documents 8
18. Creating Forms 1
Macro Button Field Forms 1
Fill-In Forms 4
Form Fields 4
Creating Forms in Tables 8
Protecting Fill-In Forms 10
User Forms 12
19. Drawing in Word 1
Office Drawing Tools 1
WordArt 2
PhotoDraw 3
Graphics and Drawing Tips 3
Graphics Layout Settings 5
In line with text 6
Square & Tight 7
Behind Text 7
In Front of Text 7
Float Over Text 8
20. Printing and Printing Issues 1
Printing Page Ranges 1
Blank Pages 3
At the Bottom/End of the Document 3
Throughout the Document 4
Text Prints with Extra Space Between Letters or Words 5
Page Borders Don't Print 5
21. Macros and VBA 1
What is a Macro? 1
Macro Security 1
Clean Documents of Code 5
How to Record a Macro 8
Step 1 Prepare to Record 8
Step 2 Assign the Macro to a Toolbar Button 9
Step 3 Record the Macro 11
Step 4 Test the Macro 11
Sample Word Macros 11
Sample Macro 1 Return Labels to Data 12
Sample Macro 2 Fun Joke and an Old Macro Virus 15
Sample Macro 3 Default Open View 16
Sample Macro 4 Clean All VBA Code From a Document 17
22. Using Word with Other Applications 1
Mail Merge Data Sources 1
Inserting Excel Objects 1
Avoiding Problems 2
Converting Word Text to PowerPoint Presentations 3
Word as Your Outlook Email Editor 4
23. Important Word Files 1
Files to Back Up 1
Normal Dot Dot 3
Normal.Dot Settings 5
24. Troubleshooting 1
Cleaning Your Hard Drive 1
Step 1 Delete trashy hard drive files 3
Step 2 Delete Windows temp files 4
Step 3 Delete temporary Internet files 5
Step 4 Cleanup by running Scandisk and Defrag 6
Physical Cleanup 7
Instructions 7
Troubleshooting Word 8
Step 1. Ensure that Word, and not the document, is the problem 8
Step 2. Clean up your hard drive 9
Step 3. Rename normal.dot 9
Step 4. Check the Startup folder 9
Step 5. "Dump" the registry key 11
Step 6. Uninstall, Erase and Reinstall Office 12
Troubleshooting Files 13
General File Troubleshooting 13
Word Document Troubleshooting 14
Other Common Issues 15
Cannot Spell Check 16
Cannot Change Text 16
Appendix A 1
Windows Keyboard Shortcuts 1
Recommended Settings in Word 3
Glossary 7
Index 1
Table of Tips
Tip 1 Learn Word's Menus Quickly 4
Tip 2 Learn Word's Toolbars Quickly 5
Tip 3 Customize Your Toolbars 8
Tip 4 Work without your Mouse 12
Tip 5 Print a Complete List of Word's Shortcut Keys 13
Tip 6 Create an AutoText Entry 4
Tip 7 Don't Under-Use Find & Replace 6
Tip 8 When to Use Master/Subdocuments 2
Tip 9 Fastest Method to Creating an Index 6
Tip 10 Fast Envelopes 8
Tip 11 Set the Default Font for All New Documents 3
Tip 12 Cautions for Using Font Formatting 4
Tip 13 Fix Disappearing Table Text 4
Tip 14 Spacing between Paragraphs 6
Tip 15 Using List Boxes in Dialogs 7
Tip 16 Using Tables instead of Tabs 1
Tip 17 Turning Tabbed Columns into a Data File 4
Tip 18 Style Hints for New Templates 1
Tip 19 Create a Custom Style 7
Tip 20 Reset Bullets and Numbering 1
Tip 21 Easiest Way to Fix Numbered or Bulleted Lists 3
Tip 22 Get Rid of Unwanted Borders 1
Tip 23 Borders on Headers and Footers 6
Tip 24 Sorting Text Without a Table 3
Tip 25 Avoid Odd-Page Section Breaks 5
Tip 26 Easiest Page Numbering Method 1
Tip 27 How to Set Up Typical Page Numbering Sets 3
Tip 28 Make Desktop Shortcuts to your Templates 2
Tip 29 Change a Template to a Document 2
Tip 30 Same Section--Multiple Documents 7
Tip 31 Create a Letterhead Template 8
Tip 32 Create a Business Card Template 10
Tip 33 Create a Footnote or Endnote 2
Tip 34 Change a Footnote or Endnote Format 3
Tip 35 Insert Hyperlinks to Other Document Types 7
Tip 36 Error "A security problem has occurred." 8
Tip 37 Viewing the Mail Merge Toolbar (Word 2002/XP) 2
Tip 38 Show/Hide Field Codes 6
Tip 39 Correct Number and Date Formatting of Merge Fields 7
Tip 40 Print Only One Mail Merged Letter 8
Tip 41 Shading Form Fields 1
Tip 42 Creating Click & Type Fields 3
Tip 43 Creating Forms in Tables 9
Tip 44 Cautions on Protecting Forms 11
Tip 45 Creating Hyperlinks in Protected Forms 12
Tip 46 Working With Office Drawing Objects 2
Tip 47 Place Graphics In Line With Text 6
Tip 48 Understanding Print Range Codes 3
Tip 49 Minimum Margins for Your Printer 4
Tip 50 Avoiding Viruses 2
Tip 51 Setting Macro Security 3
Tip 52 Getting Rid of a Macro Virus 5
Tip 53 Stop Recording Toolbar Disappeared 10
Tip 54 Inserting Excel Objects Properly 2
Tip 55 Finding Normal.dot 4
Tip 56 A Caution About Troubleshooting 1
Tip 57 Caution About File Extensions 4
Tip 58 Your Windows Temp Folder 4
Tip 59 Recovering Lost Toolbars & Menus 8
Tip 60 Programs That Interfere With Word 10
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