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Exploring: Microsoft Access 2013, Comprehensive / Edition 1

Exploring: Microsoft Access 2013, Comprehensive / Edition 1

by Mary Anne Poatsy, Cynthia Krebs, Eric Cameron, Jerri Williams, Robert T. Grauer

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ISBN-10: 0133412202

ISBN-13: 9780133412208

Pub. Date: 06/21/2013

Publisher: Pearson

This book offers full, comprehensive coverage of Access.

Move students beyond the point-and-click.

The goal of the Exploring series is to move students beyond the point and click, to understanding the why and how behind each skill. And, because so much learning takes place outside of the classroom, this series provides


This book offers full, comprehensive coverage of Access.

Move students beyond the point-and-click.

The goal of the Exploring series is to move students beyond the point and click, to understanding the why and how behind each skill. And, because so much learning takes place outside of the classroom, this series provides learning tools that students can access anywhere, any time.

Students go to college now with a different set of skills than they did years ago. With this in mind, the Exploring series seeks to move students beyond the basics of the software at a faster pace, without sacrificing coverage of the fundamental skills that everyone needs to know.

NOTE: Before purchasing, check with your instructor to ensure you select the correct ISBN. Several versions of Pearson's MyLab & Mastering products exist for each title, and registrations are not transferable. To register for and use Pearson's MyLab & Mastering products, you may also need a Course ID, which your instructor will provide.

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If purchasing or renting from companies other than Pearson, the access codes for Pearson's MyLab & Mastering products may not be included, may be incorrect, or may be previously redeemed. Check with the seller before completing your purchase.

Product Details

Publication date:
Exploring for Office 2013 Series
Edition description:
New Edition
Sales rank:
Product dimensions:
9.10(w) x 11.00(h) x 1.00(d)

Related Subjects

Table of Contents

Microsoft Office 2013

Chapter One Office Fundamentals and File Management: Taking the First Step 1

Objectives 1

Case Study: Spotted Begonia Art Gallery 1

Windows 8 Startup 2

Logging In with Your Microsoft Account 2

Identifying the Start Screen Components 3

Interacting with the Start Screen 4

Accessing the Desktop 4

Hands-On Exercise 1:

Windows 8 Startup 6

Files and Folders 10

Using File Explorer 10

Working with Folders and Files 13

Selecting, Copying, and Moving Multiple Files and Folders 15

Hands-On Exercise 2:

Files and Folders 17

Microsoft Office Software 22

Identifying Common Interface Components 22

Getting Office Help 28

Hands-On Exercise 3:

Microsoft Office Software 31

The Backstage View Tasks 36

Opening a File 36

Printing a File 38

Closing a File and Application 39

Hands-On Exercise 4:

The Backstage View Tasks 41

Home Tab Tasks 45

Selecting and Editing Text 45

Using the Clipboard Group Commands 49

Using the Editing Group Commands 52

Hands-On Exercise 5:

Home Tab Tasks 55

Insert Tab Tasks 60

Inserting Objects 60

Review Tab Tasks 62

Reviewing a File 62

Page Layout Tab Tasks 65

Using the Page Setup Dialog Box 66

Hands-On Exercise 6:

Insert Tab Tasks, Page Layout Tab Tasks, and

Review Tab Tasks 68

Chapter Objectives Review 72

Key Terms Matching 73

Multiple Choice 74

Practice Exercises 75

Mid-Level Exercises 79

Beyond the Classroom 81

Capstone Exercise 82

Microsoft Office Access 2013

Chapter One Introduction to Access: Finding Your Way Through an Access Database 83

Objectives 83

Case Study: Managing a Business in the Global

Economy 83

Databases Are Everywhere! 84

Understanding Database Fundamentals 84

Using an Existing Database 91

Hands-On Exercise 1:

Databases Are Everywhere! 95

Sorts and Filters 102

Sorting Table Data on One or Multiple Fields 102

Creating, Modifying, and Removing Filters 103

Hands-On Exercise 2:

Sorts and Filters 106

Access Versus Excel, and Relational Databases 111

Knowing When to Use Access or Excel to Manage Data 111

Understanding Relational Power 112

Hands-On Exercise 3:

Access Versus Excel, and Relational Databases 115

Access Database Creation 119

Creating a Database 119

Hands-On Exercise 4:

Access Database Creation 123

Chapter Objectives Review 127

Key Terms Matching 128

Multiple Choice 129

Practice Exercises 130

Mid-Level Exercises 135

Beyond the Classroom 139

Capstone Exercise 140

Chapter Two Tables and Queries in Relational Databases: Designing

Databases and Extracting Data 141

Objectives 141

Case Study: Bank Audit 141

Table Design, Creation, and Modification 142

Designing a Table 142

Creating and Modifying Tables 146

Hands-On Exercise 1:

Table Design, Creation, and Modification 152

Multiple-Table Databases 157

Sharing Data 157

Establishing Table Relationships 160

Hands-On Exercise 2:

Multiple-Table Databases 165

Single-Table Queries 171

Creating a Single-Table Query 171

Specifying Query Criteria for Different Data Types 173

Understanding Query Sort Order 177

Running, Copying, and Modifying a Query 177

Using the Query Wizard 178

Hands-On Exercise 3:

Single-Table Queries 181

Multitable Queries 184

Creating a Multitable Query 184

Modifying a Multitable Query 185

Hands-On Exercise 4:

Multitable Queries 189

Chapter Objectives Review 193

Key Terms Matching 195

Multiple Choice 196

Practice Exercises 197

Mid-Level Exercises 202

Beyond the Classroom 206

Capstone Exercise 208

Chapter Three Customize, Analyze, and Summarize Query Data: Creating and Using Queries to Make Decisions 211

Objectives 211

Case Study: Housing Slump Means Opportunity

For College Students 211

Calculations and Expressions 212

Creating a Calculated Field in a Query 212

Formatting and Saving Calculated Results 215

Hands-On Exercise 1:

Calculations and Expressions 218

The Expression Builder and Functions 223

Creating Expressions with the Expression Builder 223

Using Built-In Functions in Access 225

Hands-On Exercise 2:

The Expression Builder and Functions 228

Aggregate Functions 233

Adding Aggregate Functions to Datasheets 233

Creating Queries with Aggregate Functions 234

Hands-On Exercise 3:

Aggregate Functions 240

Chapter Objectives Review 243

Key Terms Matching 244

Multiple Choice 245

Practice Exercises 246

Mid-Level Exercises 249

Beyond the Classroom 253

Capstone Exercise 255

Chapter Four Creating and Using Professional Forms and Reports:

Moving Beyond Tables and Queries 257

Objectives 257

Case Study: Coffee Shop Starts New Business 257

Form Basics 258

Creating Forms Using Form Tools 258

Using Form Views 265

Working with a Form Layout Control 268

Sorting Records in a Form 270

Hands-On Exercise 1:

Form Basics 272

Report Basics 278

Creating Reports Using Report Tools 278

Using Report Views 285

Modifying a Report 287

Sorting Records in a Report 290

Hands-On Exercise 2:

Report Basics 292

Chapter Objectives Review 296

Key Terms Matching 298

Multiple Choice 299

Practice Exercises 300

Mid-Level Exercises 303

Beyond the Classroom 306

Capstone Exercise 307

Chapter Five Data Validation and Data Analysis: Reducing Errors and

Extracting Better Information

Objectives 309

Case Study: Implementing a New Database At

Tommy's Shelter 309

Data Validation in Tables 310

Establishing Data Validation 310

Creating an Input Mask 313

Creating and Modifying a Lookup Field 315

Hands-On Exercise 1:

Data Validation in Tables 320

Data Analysis Using Advanced Select Queries 325

Creating a Parameter Query 325

Using Advanced Functions in the Expression Builder 329

Performing Date Arithmetic 335

Hands-On Exercise 2:

Data Analysis Using Advanced Select Queries 339

Chapter Objectives Review 344

Key Terms Matching 345

Multiple Choice 346

Practice Exercises 347

Mid-Level Exercises 350

Beyond the Classroom 352

Capstone Exercise 354

Chapter Six Action and Specialized Queries: Moving Beyond the Select Query 357

Objectives 357

Case Study: Replacememt China, Inc. 357

Action Queries 358

Determining When to Use an Action Query 358

Updating Data with an Update Query 360

Adding Records to a Table with an Append Query 363

Creating a Table with a Make Table Query 366

Deleting Records with a Delete Query 367

Hands-On Exercise 1:

Action Queries 370

Queries for Special Conditions 377

Summarizing Data with a Crosstab Query 377

Finding Duplicate Records with a Query 381

Finding Unmatched Records with a Query 383

Hands-On Exercise 2:

Queries for Special Conditions 387

Chapter Objectives Review 391

Key Terms Matching 392

Multiple Choice 393

Practice Exercises 394

Mid-Level Exercises 398

Beyond the Classroom 401

Capstone Exercise 402

Chapter Seven Advanced Forms and Reports: Moving Beyond the Basics 403

Objectives 403

Case Study: Technical Services 403

Advanced Forms 404

Restricting Edits in a Form 404

Creating a Drop-Down Menu 406

Setting the Tab Order 409

Using Subforms 410

Hands-On Exercise 1:

Advanced Forms 414

Controls and Sections 419

Using Advanced Controls 419

Using Sections 423

Hands-On Exercise 2:

Controls and Sections 431

Chapter Objectives Review 436

Key Terms Matching 437

Multiple Choice 438

Practice Exercises 439

Mid-Level Exercises 442

Beyond the Classroom 444

Capstone Exercise 446

Chapter Eight Get Connected: Exchanging Data Between Access and Other Applications 447

Objectives 447

Case Study: Property Management Data Exchange 447

Connecting Access to External Files 448

Creating a Hyperlink Field 448

Adding an Attachment Field 450

Adding Attachment Controls to Forms and Reports 453

Hands-On Exercise 1:

Connecting Access to External Files 456

Exporting Data to Office AND OTHER Applications 463

Exporting Data to Excel 463

Exporting Data to Word 467

Exporting Data to a PDF or XPS Document 470

Exporting Objects to Another Access Database 473

Hands-On Exercise 2:

Exporting Data to Office and Other Applications 476

Importing Data Into Access 484

Linking to an Access Table 484

Linking to an Excel Spreadsheet 487

Importing an Excel Spreadsheet 490

Importing a Text File 493

Hands-On Exercise 2:

Importing Data into Access 496

Chapter Objectives Review 504

Key Terms Matching 505

Multiple Choice 506

Practice Exercises 507

Mid-Level Exercises 512

Beyond the Classroom 516

Capstone Exercise 517

Chapter Nine Fine-Tuning the Database: Analyzing and Improving

Database Performance 519

Objectives 519

Case Study: The Metropolitan Zoo 519

Database Normalization 520

Verifying First Normal Form 520

Verifying Second Normal Form 523

Verifying Third Normal Form 524

Creating Relationships 526

Hands-On Exercise 1:

Database Normalization 527

Built-In Analysis and Design Tools 531

Using the Database Documenter Tool 531

Using the Performance Analyzer Tool 533

Using the Table Analyzer Tool 535

Using the Database Splitter Tool 538

Hands-On Exercise 2:

Built-In Analysis and Design Tools 541

Database Security 545

Creating a Menu System 545

Encrypting and Password Protecting a Database 548

Digitally Signing and Publishing a Database 550

Saving a Database as an ACCDE File 551

Hands-On Exercise 3:

Database Security 553

Chapter Objectives Review 556

Key Terms Matching 557

Multiple Choice 558

Practice Exercises 559

Mid-Level Exercises 562

Beyond the Classroom 566

Capstone Exercise 567

Chapter Ten Using Macros and SQL in Access: Advanced Techniques 569

Objectives 569

Case Study: Retirement Plan Helps Retain Employees 569

Macro DESIGN 570

Understanding the Purpose of a Macro 570

Creating a Stand-Alone Macro 571

Using the Macro Designer 572

Attaching an Embedded Macro to an Event 573

Hands-On Exercise 1:

Macro Design 577

Data Macros 583

Identifying When to Use a Data Macro 583

Creating an Event-Driven Data Macro 583

Creating a Named Data Macro 584

Hands-On Exercise 2:

Data Macros 587

Structured Query Language 593

Understanding the Fundamentals of SQL 593

Interpreting an SQL SELECT Statement 594

Using an SQL SELECT Statement as a Record Source 596

Hands-On Exercise 3:

Structured Query Language 600

Chapter Objectives Review 603

Key Terms Matching 604

Multiple Choice 605

Practice Exercises 606

Mid-Level Exercises 610


Capstone Exercise 615

Application Capstone Exercises

Introductory (Chapters 1—4) 617

Comprehensive (Chapters 5—10) 620

Glossary 623


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