Export/Import Procedures and Documentation / Edition 2

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Export/Import Procedures and Documentation is for the manufacturer importing raw materials or exporting products, distributors and agents, trading companies, bankers and attorneys, freight forwarders, customs brokers, transportation executives and employees, and many others working in this important segment of the business world. Virtually every piece of information you need is right here. With the help of this essential guidebook, your employees will gain confidence in dealing with difficult export/import situations - they'll always have tested, proven answers close at hand. Your company executives will know exactly what to do in such areas as pricing, solving disputes, dealing with officials, and more. Export/Import Procedures and Documentation can help you reduce export/import transaction costs by targeting and eliminating common problems. Its wealth of explanations and helpful suggestions is virtually guaranteed to save your company time and money in the competitive international arena. The second edition is the most complete, up-to-date resource you can get, covering vital new export/import developments, the impact of NAFTA, the many challenges wrought by the European Economic Community treaty, and the profound transformation in export controls in eastern Europe and Russia. Combining indispensable new information with tried and true standards, the second edition of Export/Import Procedures and Documentation is a resource that belongs on the desk of every export/import specialist.

This comprehensive guidebook will help anyone conduct international business by showing the ins and outs of importing and exporting, shipping, insurance, banks, currency exchange, contracts, customs, and transportation. This guide also covers the impact of NAFTA, the European Economic Community treaty, and political changes in Russia and other Eastern European countries. Includes over 100 samples of essential documents with easy, step-by-step instructions.

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Editorial Reviews

This combination desktop reference, training manual, and resource for some 100 forms and documents pertinent to import/export business matters is updated (last edition, 1994) to cover new regulations and protocols. The volume's nine chapters are divided into four major sections: organizing for export and import operations; procedures and documentation for exporting; procedures and documentation for importing; and specialized exporting and importing. Abundant appendices list pertinent rules, agreements, and other documents. Annotation c. by Book News, Inc., Portland, Or.
The fourth edition of the reference for export/import professionals is revised to include new forms and instructions, new US Customs Service checklists, and new Automated Export System procedures. It overviews the entire export/import process and provides ready-to-use forms with instructions, cost-saving shortcuts, and tips on building a better operation. A training manual for new employees is included, plus a quick course on advanced techniques for more experienced professionals. There is also a glossary of 250 international trade terms. New to this edition is a section on e-commerce in international marketing, listings for export and import software, and a list of Web sites for 94 export and import agencies and information sources. Johnson is a partner in an international trade law firm. Annotation c. Book News, Inc., Portland, OR (booknews.com)
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Product Details

  • ISBN-13: 9780814402375
  • Publisher: AMACOM Books
  • Publication date: 8/2/1994
  • Edition description: 2nd ed
  • Edition number: 2
  • Pages: 394

Meet the Author

THOMAS E. JOHNSON is a former partner in the law firms of Baker & McKenzie and Sandler, Travis & Rosenberg P.A. He has been appointed five times by the U.S. Secretary of Commerce to the Illinois District Export Council, and is a past president of the International Trade Club of Chicago.

DONNA L. BADE is the managing partner of the Chicago office of Sandler, Travis & Rosenberg, P.A, an international trade law firm. She has taught Import and Export Trade Law at The John Marshall Law School and is a speaker on issues related to importing and exporting.

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Read an Excerpt

Chapter 1

Organizing for Export and

Import Operations

Smooth, efficient, and compliance-oriented (and, therefore a profitable) exporting or importing requires that certain personnel must have specialized knowledge. The personnel involved and their organization vary from company to company, and sometimes the same personnel have roles in both exporting and importing. In small companies, one person may perform all of the relevant functions, while in large companies or companies with a large amount of exports or imports, the number of personnel may be large.

In addition, as a company decides to perform in-house the work that it previously contracted with outside companies (such as customs brokers, freight forwarders, consultants a packing companies, and others) to perform, the export/import department may grow. As business increases a specialties may develop within the department, and the duties performed by any one person may become narrower.

A. Export Department

For many companies, the export department begins in the sales or marketing department. That department may develop leads or identify customers located in other countries. Inquiries or orders may come from potential customers through the company’s web site where the destination is not identified. When such orders come in, the salespeople need to determine what steps are different from its domestic sales in order to fill those export orders. Often the exporter’s first foreign sales are to

Canada or Mexico. Because the export order may require special procedures in manufacturing, credit checking a insuring, packing, shipping, and collection, it is likely that a number of people within the company will have input on the appropriate way to fill the order. As export orders increase (for example, as a result of an overseas distributor having been appointed or through an expansion of Internet sales), the handling of such orders should become more routine and the assignment of the special procedures related to an export sale should be given to specific personnel. It will be necessary to interface with freight forwarders, couriers, banks, packing companies, steamship lines, airlines, translators, government agencies, domestic transportation companies, and attorneys. Because most manufacturers have personnel who must interface with domestic transportation companies (traffic or logistics department), often additional personnel will be assigned to that department to manage export shipments and interface with other outside services. Some of this interface, such as with packing companies and steamship lines, and possibly government agencies and banks, may be handled by a freight forwarder. The number of personnel needed and the assignment of responsibilities depend upon the size of the company and the volume of exports involved.

A chart for a company with a large export department is shown in Figure 1–1. The way in which an export order is processed at the time of quotation, order entry, shipment a and collection is shown in Figures 1–2, 1–3, 1–4, and 1–5 a respectively. Smaller companies will combine some of these functions into tasks for one or more persons.

B. Import Department

A manufacturer’s import department often grows out of the purchasing department, whose personnel have been assigned the responsibility of procuring raw materials or components for the manufacturing process. For importers or trading companies that deal in finished goods, the import department may begin as the result of being appointed as the U.S. distributor for a foreign manufacturer or from purchasing a product produced by a foreign manufacturer that has U.S. sales potential. Because foreign manufacturers often sell their products ex-factory or

FOB plant, a U.S. company that intends to import such products must familiarize itself with ocean shipping a insurance, U.S. Customs clearance, and other procedural matters. Increasingly, a number of U.S. manufacturers are moving their manufacturing operations overseas to cheaper labor regions and importing products they formerly manufactured in the United States. That activity will also put them in contact with foreign freight forwarders, U.S. customs brokers, banks, the U.S.

Customs and Border Protection, marine insurance companies, and other service companies.

C. Combined Export and Import Departments

In many companies, some or all of the functions of the export and import departments are combined in some way.

In smaller companies, where the volume of exports or imports does not justify more personnel, one or two persons may have responsibility for both export and import procedures and documentation. As companies grow larger or the volume of export/import business increases, these functions tend to be separated more into export departments and import departments. However, because both departments may end up being in contact with some of the same outside parties (such as banks, those freight forwarders that are also customs brokers, or domestic transportation companies), some of these activities may be consolidated in specific persons for both export and import, while other personnel will work exclusively on exports or on imports. A diagram of the interrelationships between the export and import personnel in the company and outside service providers is shown in

Figure 1–6.

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Table of Contents

List of Figures
Pt. I Organizing for Export and Import Operations 1
Ch. 1 Organizing for Export and Import Operations 3
Pt. II Exporting: Procedures and Documentation 15
Ch. 2 Exporting: Preliminary Considerations 17
Ch. 3 Exporting: Sales Documentation 60
Ch. 4 Exporting: Other Export Documentation 114
Ch. 5 Export Controls and Licenses 197
Pt. III Importing: Procedures and Documentation 237
Ch. 6 Importing: Preliminary Considerations 239
Ch. 7 Importing: Purchase Documentation 280
Ch. 8 Import Process and Documentation 305
Pt. IV Specialized Exporting and Importing 373
Ch. 9 Specialized Exporting and Importing 375
Appendices 389
App. A Government Agencies and Export Assistance 391
App. B International Sales Agreement (Export) 409
App. C Correct Way to Complete the Shipper's Export Declaration 417
App. D Automated Export System (AES) and AES Direct 437
App. E U.S. Customs Reasonable Care Checklists 455
App. F Harmonized Tariff Schedules (Excerpts) 465
App. G International Purchase Agreement (Import) 483
App. H Rules for Completing an Entry Summary 491
App. I Rules for Constructing Manufacturer/Shipper Identification Code 525
App. J Customs Audit Questionnaires 533
App. K List of Export/Import-Related Web Sites 541
Glossary of International Trade Terms 547
Index 571
About the Author 583
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