GO! with Microsoft Access 2010, Comprehensive

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The GO! System: Designed for Student Success!

The goal of the GO! Series is to provide you with the skills to solve business problems using the computer as a tool, for both yourself and the organization for which you might be employed. When you use the GO! Series in one of your courses, you use a “system” that includes a textbook, CD, and Companion Website with tools like videos and self-study aides.

Student CD Package

The Student CD package that comes with your book includes a CD to help you complete every project faster!

• Student Videos help you visually learn the skills in each chapter.

• Student Data Files needed to complete the projects in the textbook.

Student Textbook

• Project-based so you learn by creating real world projects, not by reading long pages of text or simply practicing features of an application.

• Very clear instruction directs you first where to go, then what to do, when completing steps of the projects to help ensure you don’t get lost.

• Visual Summary shows you up front what your completed project will look like, and a File Guide clearly shows you which files are needed for each project and how to save the document.

• Lots of large screen shots allow you to check your work and make sure you are on the right track at numerous points in the project.

Student Companion Web Site: www.pearsonhighered.com/go

An interactive web site featuring self-study tools to help you succeed in this course!

• Online Study Guide provides practice of the chapter material by answering auto-graded objective questions.

• Glossary of key terms reinforces terminology as you learn the language of computing.

• Student Data Files needed to complete the projects in the book are downloadable from this site.

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Product Details

Meet the Author

Shelley Gaskin, Series Editor for the GO! Series, is a professor of business and computer technology at Pasadena City College in Pasadena, California. She holds a master's degree in business education from Northern Illinois University and a doctorate in adult and community education from Ball State University. Dr. Gaskin has 15 years of experience in the computer industry with several Fortune 500 companies and has developed and written training materials for custom systems applications in both the public and private sector. She is also the author of books on Microsoft Outlook and word processing.

Carolyn McLellan is the Dean of the Division of Information Technology and Business at Tidewater Community College in Virginia Beach, Virginia. She has an M.A. degree in Secondary Education from Regent University and a B.S. degree in Business Education from Old Dominion University. She taught for Norfolk Public Schools for 17 years in Business Education and served as a faculty member at Tidewater Community College for eight years teaching networking, where she developed over 23 new courses and earned the Microsoft Certified Trainer and Microsoft Certified System Engineer industry certifications. In addition to teaching, Carolyn loves to play volleyball, boogie board at the beach, bicycle, crochet, cook, and read.

Nancy Graviett is a professor in the Business and Computer Science department at St. Charles Community College in Cottleville, Missouri, where she is the program coordinator for the Business Administrative Systems program and teaches within the program. Nancy is also very active with distance learning and teaches in face-to-face, hybrid, and online formats. She holds a master’s degree from University of Missouri. Nancy holds Microsoft® Certified Application Specialist certification in multiple applications and provides training both on and off campus. In her free time, Nancy enjoys quilting and spending time with family and friends.

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Table of Contents

GO! with Microsoft Access 2010 Comprehensive
Table of Contents

Chapter 1 Getting Started with Access Databases
Scenario: Capital Cities Community College
Project 1A: Contact Information

Objective 1: Identify Good Database Design
Activity 1.01 Using Good Design Techniques to Plan a Database

Objective 2: Create a Table and Define Fields in a New Blank Database
Activity 1.02 Starting with a New Blank Database
Activity 1.03 Creating Fields in a Table
Activity 1.04 Renaming Field in a Table
Activity 1.05 Adding a Record to a Table
Activity 1.06 Assigning the Data Type of a Field in Datasheet View
Activity 1.07 Adding Additional Records to a Table
Activity 1.08 Importing Data from an Excel Workbook to an Existing Access Table

Objective 3: Add and Change the Structure of Tables
Activity 1.09 Deleting a Table Field in Design View
Activity 1.10 Modifying a Field Size and Description in Design View
Activity 1.11 Setting a Primary Key and Saving a Table
Activity 1.12 Adding a Second Table to a Database by Importing an Excel Spreadsheet
Activity 1.13 Adjusting Column Widths
Activity 1.14 Printing a Table

Objective 4: Create and Use a Query, a Form, and a Report
Activity 1.15 Using the Simple Query Wizard to Create a Query
Activity 1.16 Creating a Form
Activity 1.17 Creating, Modifying, and Printing a Report

Objective 5: Save, Close, and Change the Properties of a Database
Activity 1.18 Changing Database Properties
Activity 1.19 Closing and Saving a Database

Project 1B: Student Workshops

Objective 6: Create a Database Using a Template
Activity 1.20 Creating a New Database Using a Template
Activity 1.21 Building a Table by Entering Records in a Multiple Items Form

Objective 7: Organize Database Objects in the Navigation Pane
Activity 1.22 Organizing Database Objects in the Navigation Pane

Objective 8: Create a New Table in a Database Created with a Template
Activity 1.23 Creating a New Table and Changing Its Design

Objective 9: View a Report and Print a Table in a Database Created with a Template
Activity 1.24 Viewing a Report
Activity 1.25 Printing a Table

Chapter 2 Sort and Query a Database
Scenario: Capital Cities Community College

Project 2A: Instructors and Courses

Objective 1: Open an Existing Database
Activity 2.01 Opening and Renaming an Existing Database
Activity 2.02 Resolving Security Alerts and Renaming Tables

Objective 2: Create Table Relationships
Activity 2.03 Creating Table Relationships and Enforcing Referential Integrity
Activity 2.04 Printing a Relationship Report

Objective 3: Sort Records in a Table
Activity 2.05 Sorting Records in a Table in Ascending or Descending Order
Activity 2.06 Sorting Records in a Table on Multiple Fields

Objective 4: Create a Query in Design View
Activity 2.07 Creating a New Select Query in Design View
Activity 2.08 Running, Saving, Printing, and Closing a Query

Objective 5: Create a New Query from an Existing Query
Activity 2.09 Creating a New Query from an Existing Query

Objective 6: Sort Query Results
Activity 2.10 Sorting Query Results

Objective 7: Specify Criteria in a Query
Activity 2.11 Specifying Text Criteria in a Query
Activity 2.12 Specifying Criteria Using a Field Not Displayed in the Query Results
Activity 2.13 Using Is Null Criteria to Find Empty Fields

Project 2B: Athletic Scholarships

Objective 8: Specify Numeric Criteria in a Query
Activity 2.14 Opening an Existing Database and Importing a Spreadsheet
Activity 2.15 Creating Table Relationships
Activity 2.16 Specifying Numeric Criteria in a Query
Activity 2.17 Using Comparison Operators
Activity 2.18 Using the Between . . . And Comparison Operator

Objective 9: Use Compound Criteria
Activity 2.19 Using AND Criteria in a Query
Activity 2.20 Using OR Criteria in a Query

Objective 10: Create a Query Based on More Than One Table
Activity 2.21 Creating a Query Based on More Than One Table

Objective 11: Use Wildcards in a Query
Activity 2.22 Using a Wildcard in a Query

Objective 12: Use Calculated Fields in a Query
Activity 2.23 Using Calculated Fields in a Query

Objective 13: Calculate Statistics and Group Data in a Query
Activity 2.24 Using the MIN, MAX, AVG, and SUM Functions in a Query
Activity 2.25 Grouping Data in a Query

Chapter 3 Forms, Filters, and Reports
Scenario: Capital Cities Community College
Project 3A: Students and Majors

Objective 1: Create and Use a Form to Add and Delete Records
Activity 3.01 Creating a Form
Activity 3.02 Adding Records to a Table by Using a Form
Activity 3.03 Deleting Records from a Table by Using a Form
Activity 3.04 Printing a Form
Objective 2: Create a Form by Using the Form Wizard
Activity 3.05 Creating a Form by Using the Form Wizard
Objective 3: Modify a Form in Design View and in Layout View
Activity 3.06 Modifying a Form in Design View
Activity 3.07 Adding, Resizing, and Moving Controls in Layout View
Activity 3.08 Formatting and Aligning Controls in Layout View
Objective 4: Filter Records
Activity 3.09 Filtering Data by Selection on One Field
Activity 3.10 Using Filter By Form

Project 3B: Job Openings

Objective 5: Create a Report by Using the Report Tool
Activity 3.11 Creating a Report by Using the Report Tool
Activity 3.12 Modifying a Report in Layout View
Objective 6: Create Reports by Using the Blank Report Tool or the Report Wizard
Activity 3.13 Creating a Report by Using the Blank Report Tool
Activity 3.14 Creating a Report by Using the Report Wizard

Objective 7: Modify the Design of a Report
Activity 3.15 Modifying a Report in Layout View
Activity 3.16 Modifying a Report in Design View

Objective 8: Keep Data Together in a Printed Report
Activity 3.17 Keeping Data Together and Printing a Report

Chapter 4 Enhancing Tables

Scenario: City of Westland Plains

Project 4A Maneuver Data and Enforce Data Integrity

Objective 1 Manage Existing Tables

Activity 4.01 Backing Up a Database

Activity 4.02 Adding File Locations to Trusted Locations

Activity 4.03 Copying a Table and Modifying the Structure

Activity 4.04 Appending Records to a Table

Activity 4.05 Splitting a Table into Two Tables

Activity 4.06 Appending Records from Another Database

Objective 2 Modify Existing Tables

Activity 4.07 Finding and Deleting Records

Activity 4.08 Finding and Modifying Records

Activity 4.09 Adding and Moving Fields in Design View and Datasheet View

Activity 4.10 Checking Spelling

Objective 3 Create and Modify Table Relationships

Activity 4.11 Creating Table Relationships and Testing Referential Integrity

Activity 4.12 Setting and Testing Cascade Options

Project 4B Format Tables and Validate Data Entry

Objective 4 Create a table in design view

Activity 4.13 Creating a Table in Design View

Objective 5 Change Data types

Activity 4.14 Changing Data Types

Objective 6 Create a Lookup Field

Activity 4.15 Creating a Lookup Field Based on a List of Values

Activity 4.16 Creating a Lookup Field Based on Data in Another Table

Objective 7 Set Field Properties

Activity 4.17 Creating an Input Mask using the Input Mask Wizard

Activity 4.18 Creating an Input Mask using the Input Mask Properties Box

Activity 4.19 Specifying a Required Field

Activity 4.20 Setting Default Values for Fields

Activity 4.21 Indexing Fields in a Table

Objective 8 Create Data Validation Rules and Validation Text

Activity 4.22 Creating Data Validation Rules and Validation Text

Activity 4.23 Testing Table Design and Field Properties

Objective 9 Attach Files to Records

Activity 4.24 Attaching a Word Document to a Record

Chapter 5 Enhancing Queries

Scenario: Board Anywhere Surf and Snowboard Shop

Project 5A Create Special-Purpose Queries

Objective 1 Create Calculated Fields in a Query

Activity 5.01 Creating a Calculated Field Based on Two Existing Fields

Activity 5.02 Creating a Calculated Field Based on One Existing Field and a Number

Objective 2 Use Aggregate Functions in a Query

Activity 5.03 Adding a Total Row to a Query

Activity 5.04 Creating a Totals Query

Objective 3 Create a Crosstab Query

Activity 5.05 Creating a Select Query as the Source for a Crosstab Query

Activity 5.06 Creating a Crosstab Query

Objective 4 Find Duplicate and Unmatched Records

Activity 5.07 Finding Duplicate Records

Activity 5.08 Finding Unmatched Records

Objective 5 Create a Parameter Query

Activity 5.09 Creating a Parameter Query Using One Criteria

Activity 5.10 Creating a Parameter Query Using Multiple Criteria

Project 5B Create Action Queries and Modify Join Types

Objective 6 Create a Make Table Query

Activity 5.11 Creating a Select Query

Activity 5.12 Converting a Select Query to a Make Table Query

Objective 7 Create an Append Query

Activity 5.13 Creating an Append Query for a Table in the Current Database

Activity 5.14 Creating an Append Query for a Table in Another Database

Objective 8 Create a Delete Query

Activity 5.15 Creating a Delete Query

Objective 9 Create an Update Query

Activity 5.16 Creating an Update Query

Activity 5.17 Creating an Update Query with an Expression

Objective 10 Modify the Join Type

Activity 5.18 Viewing the Results of a Query Using an Inner Join

Activity 5.19 Changing the Join Type to an Outer Join

Chapter 6 Customizing Forms and Reports

Scenario: Wild Islands Breeze

Project 6A Customize Forms

Objective 1 Create a Form in Design View

Activity 6.01 Creating a Form in Design View

Activity 6.02 Adding Sections to the Form

Objective 2 Change and Add Controls

Activity 6.03 Changing Controls on a Form

Activity 6.04 Adding Controls to a Form

Objective 3 Format a Form

Activity 6.05 Adding a Background Color

Activity 6.06 Adding a Background Picture to a Form

Activity 6.07 Modifying the Borders of Controls

Objective 4 Make a Form User Friendly

Activity 6.08 Adding a Message to the Status Bar

Activity 6.09 Creating Custom ControlTips

Activity 6.10 Changing the Tab Order

Project 6B Customize Reports

Objective 5 Create a Report Based on a Query Using a Wizard

Activity 6.11 Creating a Report Using a Wizard

Activity 6.12 Modifying a Report Created Using a Wizard

Objective 6 Create a Report in Design View

Activity 6.13 Creating a Report in Design view

Activity 6.14 Modifying the Sections of a Report

Objective 7 Add Controls to a Report

Activity 6.15 Adding Label and Text Box Controls to a Report

Activity 6.16 Adding an Image Control and a Line Control to a Report

Objective 8 Group, Sort, and Total Records in Design View

Activity 6.17 Adding a Grouping and Sort Level to a Report

Activity 6.18 Adding Calculated Controls to a Report

Chapter 7 Creating Advanced Forms and Reports

Scenario: Southwest Gardens

Project 7A Create Advanced Forms

Objective 1 Create a Split Form

Activity 7.01 Creating a Split Form Using the Split Form Tool

Activity 7.02 Formatting a Split Form

Activity 7.03 Converting an Existing Form into a Split form

Objective 2 Create a Form and a Subform

Activity 7.04 Creating a Form and a Subform Using the Form Tool

Activity 7.05 Creating a Form and a Subform Using the Form Wizard

Activity 7.06 Creating a Subform by Dragging a Related Table On to an Existing Form

Objective 3 Create a Multi-Page Form

Activity 7.07 Creating a Multi-Page Form Using the Tab Control

Project 7B Create Advanced Reports

Objective 4 Create and Modify a Subreport

Activity 7.08 Using the Subreport Wizard to Create a Subreport

Activity 7.09 Modifying a Subreport

Activity 7.10 Creating a Subreport by Adding an Object to an Existing Report

Activity 7.11 Displaying a Total from a Subreport on the Main Report

Objective 5 Create a Report Based on a Parameter Query

Activity 7.12 Creating a Report Based on a Parameter Query

Activity 7.13 Printing the Parameters in the Report

Objective 6 Create an Alphabetic Index

Activity 7.14 Creating an Alphabetic Index

Chapter 8 Creating Macros, PivotTables, and PivotCharts

Scenario: Providence and Warwick Hospital

Project 8A Create and Modify Macros

Objective 1 Create a Standalone Macro with One Action

Activity 8.01 Creating a Standalone Macro

Activity 8.02 Opening a Form in Its Own Window

Activity 8.03 Creating a Second Standalone Macro that Automatically Executes

Objective 2 Add Multiple Actions to a Standalone Macro

Activity 8.04 Adding Multiple Actions to an Existing Standalone Macro

Objective 3 Create a Macro Group

Activity 8.05 Creating the First Macro in a Macro Group

Activity 8.06 Creating a Second Macro in a Macro Group

Activity 8.07 Creating a Third Macro in a Macro Group

Objective 4 Associate a Macro with an Event

Activity 8.08 Associating a Command Button with a Macro

Objective 5 Create an Embedded Macro

Activity 8.09 Creating an Embedded Macro

Objective 6 Print Macro Details

Activity 8.10 Printing Macro Details

Project 8B Create and Modify PivotTables and PivotCharts

Objective 7 Create a PivotTable from a Query

Activity 8.11 Creating a PivotTable from a Query

Activity 8.12 Pivoting the Data and Adding Totals

Activity 8.13 Removing Fields from and Adding Fields to the PivotTable

Objective 8 Create a PivotChart from a PivotTable

Activity 8.14 Creating a PivotChart from a PivotTable

Chapter 9 Integrating Access with Other Applications

Scenario: Penn Liberty Motors

Project 9A Import Data from and Link Data to Other Office Applications; Create Memos using Mail Merge

Objective 1 Import Data from a Word Table

Activity 9.01 Preparing a Word Table for Importing

Activity 9.02 Importing Data from a Word Table

Objective 2 Import Data from an Excel Workbook

Activity 9.03 Importing Data from an Excel Worksheet

Activity 9.04 Appending Data from Excel to a Table

Objective 3 Insert an Excel Chart into a Report

Activity 9.05 Create a Query and a Report

Activity 9.06 Inserting an Excel Chart into a Report

Objective 4 Import from and Link to Another Access Database

Activity 9.07 Importing Data from Another Access Database

Activity 9.08 Linking to a Table in Another Access Database

Project 9B Export Data to Office Applications, to HTML, and to XML files

Objective 5 Export Data to Word

Activity 9.09 Exporting an Access Query to Word

Activity 9.10 Exporting and Access Report to Word

Objective 6 Use Mail Merge to Integrate Access and Word

Activity 9.11 Merging an Access Table with a Word Document

Objective 7 Export Data to Excel

Activity 9.12 Exporting Selected Records to Excel

Activity 9.13 Copying Selected Records to an Existing Workbook

Objective 8 Export Data to an HTML File and an XML File

Activity 9.14 Exporting a Report to an HTML File

Activity 9.15 Exporting a Report to an XML File

Chapter 10 Administering Databases

Scenario: Image Medtech

Project 10A Manage Access Files

Objective 1 Compact and Repair a Database

Activity 10.01 Compacting and Repairing a Database

Objective 2 Back Up a Database

Activity 10.02 Backing Up a Database

Objective 3 Convert Databases to a Previous Version

Activity 10.03 Converting to a 2002-2003 Database

Objective 4 Replicate and Synchronize a Database

Activity 10.04 Creating a Replica of a Database

Activity 10.05 Synchronizing a Database

Project 10B Improve performance and Customize Access

Objective 6 Use Microsoft Access Analysis Tools

Activity 10.06 Using the Table Analyzer

Activity 10.07 Using the Performance Analyzer

Activity 10.08 Viewing Object Dependencies

Activity 10.09 Using the Database Documenter

Objective 7 Add Smart Tags

Activity 10.10 Adding Smart Tags

Objective 8 Modify Access Views and Behaviors

Activity 10.11 Modifying Access Options

Activity 10.12 Customizing the Quick Access Toolbar

Activity 10.13 Setting Current Database Options

Activity 10.14 Customizing the Navigation Pane

Chapter 11 Securing Databases and Writing SQL Statements

Scenario: Rennier Law Partners

Project 11A Secure Access Databases

Objective 1 Utilize the Trust Center

Activity 11.01 Viewing Trust Center Options

Objective 2 Use the Database Splitter

Activity 11.02 Splitting a Database

Objective 3 Encrypt and Decrypt Databases

Activity 11.03 Encrypting a Database with a Password

Activity 11.04 Decrypting a Database with a Password

Objective 4 Create a Locked Database (ACCDE File)

Activity 11.05 Creating a Secure ACCDE File

Project 11B Write SQL Statements

Objective 5 Modify a Query in SQL View

Activity 11.06 Modifying a Query in SQL View

Objective 6 Create a Query in SQL View

Activity 11.07 Creating SQL Statements

Activity 11.08 Specifying the Join Type in SQL

Objective 7 Create a Union Query Using SQL

Activity 11.09 Creating a Union Query in SQL View

Objective 8 Create Calculated Fields and SQL Aggregate Functions

Activity 11.10 Creating Calculated Fields in SQL

Activity 11.11 Writing SQL Aggregate Functions

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