GO! with Outlook 2007 Comprehensive / Edition 1

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The GO! Series enables readers to learn the application they want in less time. This new series title explores Microsoft Outlook 2007 quickly and easily, with an approach that is based on clearly defined projects.
Introduction to Outlook 2007 and E-mail; Working with Contacts and Tasks; Using the Calendar; Planning Meetings; Assigning Tasks and Sending Instant Messages; Organizing and Managing Outlook Information
A useful step-by-step guide for individuals seeking a project-based introduction to Outlook.
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Product Details

Meet the Author

Shelley Gaskin, Series Editor for the GO! Series, is a professor of business and computer technology at Pasadena City College in Pasadena, California. She holds a master's degree in business education from Northern Illinois University and a doctorate in adult and community education from Ball State University. Dr. Gaskin has 15 years of experience in the computer industry with several Fortune 500 companies and has developed and written training materials for custom systems applications in both the public and private sector. She is also the author of books on Microsoft Outlook and word processing.

Carol L. Martin is an adjunct faculty member at Harrisburg Area Community College. She holds a bachelor’s degree in secondary education–mathematics from Millersville university and a master’s degree in training and development from Pennsylvania State University. For over 30 years she has instructed individuals in the use of various computer applications and has co-authored several training manuals for use in the Pennsylvania Department of Education in-service courses.

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Table of Contents

GO! with Microsoft Office

Outlook 2007 Comprehensive


Why I Wrote This Series

Visual Walk-Through

Chapter 1 Introduction to Outlook 2007 and E-mail

Objective 1 Start and Navigate Outlook

Activity 1.1 Starting Outlook

Activity 1.2 Exploring Outlook Using the Navigation Pane

Activity 1.3 Exploring Outlook Using the Folder List

Activity 1.4 Identifying and Displaying Menus, Toolbars, ScreenTips, and the To Do Bar

Objective 2 Compose and Send E-mail

Activity 1.5 Creating a Profile

Activity 1.6 Configuring Outlook for Sending and Receiving Messages

Activity 1.7 Creating a New E-mail Message

Activity 1.8 Sending a Message and Checking the Outbox

Objective 3 Read and Respond to E-mail Messages

Activity 1.9 Importing Messages to the Inbox

Activity 1.10 Opening, Navigating, and Closing an E-mail Message

Activity 1.11 Opening a Message with an Attachment

Activity 1.12 Replying to an E-mail Message

Activity 1.13 Forwarding an E-mail Message

Activity 1.14 Sending an Attachment and Deleting Text in a Message

Objective 4 Use Mail Options and Signatures

Activity 1.15 Flagging Messages and Formatting Text

Activity 1.16 Using the Spell Checker

Activity 1.17 Modifying Message Settings and Delivery Options

Activity 1.18 Creating and Adding Signatures for Messages

Activity 1.19 Editing a Signature

Activity 1.20 Discontinuing or Deleting a Signature

Objective 5 Manage E-mail

Activity 1.21 Finding E-mail Messages

Activity 1.22 Sorting and Organizing Inbox Messages

Activity 1.23 Printing Messages

Activity 1.24 Deleting Messages

Objective 6 Use Outlook Help and Close Outlook

Activity 1.25 Using Outlook Help


Key Terms in This Chapter

Concepts Assessments

Skills Review

Mastering Outlook

Problem Solving

GO! with Help

Chapter 2 Using Contacts and Tasks

Objective 1 Create Contacts

Activity 2.1 Exploring Contacts

Activity 2.2 Importing Contacts into Your Contacts Folder

Activity 2.3 Creating Contacts

Objective 2 Use Contacts with E-mail

Activity 2.4 Sending an E-mail Message to a Contact

Activity 2.5 Creating a Contact from an E-mail Message

Objective 3 Edit Contacts

Activity 2.6 Editing a Contact

Activity 2.7 Adding Detail to a Contact

Objective 4 Manage Distribution Lists

Activity 2.8 Creating a Distribution List

Activity 2.9 Using a Distribution List

Activity 2.10 Modifying a Distribution List

Objective 5 Organize Contacts

Activity 2.11 Creating Categories in Outlook

Activity 2.12 Assigning Contacts to Categories

Activity 2.13 Changing the View of the Contacts List

Activity 2.14 Sorting the Contacts List by Category and Field

Activity 2.15 Searching for Contacts

Objective 6 Manage Contacts

Activity 2.16 Creating a Personal Folder for Contacts

Activity 2.17 Saving a Contact in a Different File Format

Activity 2.18 Printing Contacts

Activity 2.19 Deleting Contacts and Restoring Default Settings

Objective 7 Create and Update Tasks

Activity 2.20 Creating Tasks

Activity 2.21 Changing and Updating Tasks

Activity 2.22 Creating a Recurring Task

Objective 8 Manage Tasks

Activity 2.23 Viewing Tasks

Activity 2.24 Sorting the To-Do List

Activity 2.25 Printing Tasks

Activity 2.26 Deleting Tasks and Restoring Default Settings


Key Terms in This Chapter

Concepts Assessments

Skills Review

Mastering Outlook

Problem Solving

GO! with Help

Chapter 3 Using the Calendar

Objective 1 Navigate the Calendar

Activity 3.1 Exploring the Calendar

Activity 3.2 Creating a Personal Calendar Folder

Objective 2 Schedule Appointments

Activity 3.3 Adding Appointments in the Appointment Area

Activity 3.4 Adding Appointments Using the Appointment Form

Activity 3.5 Scheduling Recurring Appointments

Activity 3.6 Using Reminders

Objective 3 Edit Appointments

Activity 3.7 Editing an Appointment in the Appointment Area

Activity 3.8 Moving Appointments

Activity 3.9 Opening an Appointment

Objective 4 Work with Events

Activity 3.10 Scheduling Events

Activity 3.11 Scheduling an Annual Event

Objective 5 Organize and Customize the Calendar

Activity 3.12 Assigning Descriptive Names to Categories

Activity 3.13 Assigning Appointments to Categories

Activity 3.14 Changing the Calendar View

Objective 6 Manage a Calendar

Activity 3.16 Configuring and Viewing Calendar Print Options

Activity 3.17 Printing Calendar Information

Activity 3.18 Deleting Calendar Information


Key Terms in This Chapter

Concepts Assessments

Skills Review

Mastering Outlook

Problem Solving

GO! with Help

Chapter 4 Planning Meetings

Objective 1 Publish Free/Busy Information

Activity 4.1 Exploring the Free/Busy Schedule

Activity 4.2 Publishing Your Free/Busy Schedule

Activity 4.3 Accessing the Free/Busy Information of Others

Objective 2 Schedule a Meeting

Activity 4.4 Importing Contacts and Copying Pathname Information

Activity 4.5 Planning a Meeting

Activity 4.6 Adding Meeting Attendees

Activity 4.7 Removing Meeting Attendees

Activity 4.8 Checking the Response Status

Objective 3 Respond to Meeting Requests

Activity 4.9 Importing Meeting Invitations into Your Inbox Folder

Activity 4.10 Accepting and Declining Meeting Invitations

Activity 4.11 Replying with a Tentative Status

Activity 4.12 Proposing a New Meeting Time

Objective 4 Schedule an Office Resource

Activity 4.13 Setting Up an Office Resource

Activity 4.14 Reserving a Resource for a Meeting

Objective 5 Manage Meeting Information

Activity 4.15 Printing Meeting Information

Activity 4.16 Deleting Meetings


Key Terms in This Chapter

Concepts Assessments

Skills Review

Mastering Outlook

Problem Solving

GO! with Help

Chapter 5 Assigning Tasks and Sending Instant Messages

Objective 1 Assign Tasks

Activity 5.1 Importing Contacts and Configuring Outlook

Activity 5.2 Assigning a Task to a Contact

Activity 5.3 Creating a Task Request from an Existing Task

Activity 5.4 Creating an Unassigned Copy of an Assigned Task

Objective 2 Respond to Task Assignments

Activity 5.5 Creating a Folder and Opening an Outlook Data File

Activity 5.6 Accepting a Task Request

Activity 5.7 Declining a Task Request

Activity 5.8 Sending a Task Status Report

Activity 5.9 Marking a Task as Complete

Objective 3 Manage Task Assignments

Activity 5.10 Changing the View and Printing Task Requests

Activity 5.11 Deleting Task Requests and Closing the Outlook Data File

Objective 4 Use Instant Messaging in Outlook

Activity 5.12 Starting Windows Messenger

Activity 5.13 Setting Up a Windows Live Hotmail Account

Activity 5.14 Configuring Outlook to Use Windows Messenger

Activity 5.15 Configuring Windows Messenger

Activity 5.16 Adding Outlook Contacts in Windows Messenger

Activity 5.17 Changing Your Online Display Status

Activity 5.18 Sending Instant Messages

Activity 5.19 Sending a File in an Instant Message

Activity 5.20 Saving and Printing an Instant Message Conversation

Activity 5.21 Closing the Conversation Window and Closing Windows Messenger


Key Terms in This Chapter

Concepts Assessments

Skills Review

Mastering Outlook

Problem Solving

GO! with Help

Chapter 6 Organizing and Managing Outlook Information

Objective 1 Manage Mail Folders

Activity 6.1 Creating a Mail Folder

Activity 6.2 Renaming a Folder and Importing Messages

Activity 6.3 Creating a POP3 Account

Activity 6.4 Creating Rules to Process Incoming Mail

Activity 6.5 Applying a Rule

Activity 6.6 Creating a Rule That Uses a Desktop Alert

Activity 6.7 Disabling and Removing Rules

Activity 6.8 Moving Messages to Another Folder

Activity 6.9 Using Outlook’s Junk Mail Filter

Activity 6.10 Organizing Mail Folders with View Filters

Objective 2 Modify the Category List

Activity 6.11 Adding New Categories to the Category List

Activity 6.12 Deleting Categories and Restoring the Category List

Objective 3 Use Notes

Activity 6.13 Creating and Editing Notes

Activity 6.14 Viewing, Organizing, and Printing Notes

Objective 4 Archive Outlook Information

Activity 6.15 Configuring AutoArchive

Activity 6.16 Manually Archiving Mail Messages

Objective 5 Recover and Export Outlook Information

Activity 6.17 Retrieving Items from the Deleted Items Folder

Activity 6.18 Restoring an Archived Item

Activity 6.19 Exporting Outlook Information

Activity 6.20 Restoring Outlook’s Default Settings


Key Terms in This Chapter

Concepts Assessments

Skills Review

Mastering Outlook

Problem Solving

GO! with Help

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