Improve Your Time Management: A Teach Yourself Guide

Overview

Learn the art of organizing your life so you're in control

Improve your Time Management helps you discover what you do that wastes time and tells you how to eliminate those time drainers. It explains how to plan your life better so that you deal with important activities and tasks at the most appropriate times. It tackles time-wasting activities such as paperwork, phone calls and meetings. And just to make sure that you aren't the only person in the office working at optimum ...

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Overview

Learn the art of organizing your life so you're in control

Improve your Time Management helps you discover what you do that wastes time and tells you how to eliminate those time drainers. It explains how to plan your life better so that you deal with important activities and tasks at the most appropriate times. It tackles time-wasting activities such as paperwork, phone calls and meetings. And just to make sure that you aren't the only person in the office working at optimum efficiency, it explains how to instill good time management practices in your staff.

  • One, five and ten-minute introductions to key principles to get you started.
  • Lots of instant help with common problems and quick tips for success, based on the author’s many years of experience.
  • Tests in the book and online to keep track of your progress.
  • Extra online articles at www.teachyourself.com to you a richer understanding of time management.
  • Helps you to reduce stress and improve your work-life balance.
  • Straightforward, jargon-free text demystifies time management and puts you back in charge of your time.
  • Unique in offering advice on training staff to maximize your time too.

Topics include:

Choose your personal priorities' How much time have you got?; Plan your time; Using transition time; Conquer procrastination; learn to say no; Reduce paperwork; Subdue your phone; Master your meetings; The art of delegating; Deal with information overload; Time management training; Taking it further

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Product Details

  • ISBN-13: 9780071740074
  • Publisher: McGraw-Hill Professional Publishing
  • Publication date: 4/20/2010
  • Series: Teach Yourself Series
  • Edition number: 1
  • Pages: 192
  • Sales rank: 934,053
  • Product dimensions: 5.10 (w) x 7.70 (h) x 0.70 (d)

Meet the Author

Polly Bird is a prolific professional writer of business books, specialising in time management.

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Table of Contents

Meet the author xiii

Only got a minute? xvi

Only got five minutes? xx

1 Choose your personal priorities 1

Where are you going? 1

Are you Bob or Betty? 2

Self-assessment 3

The 80/20 principle 3

Start taking control 4

Define your life's key areas 5

Objectives or major tasks 7

Prioritizing your goals and objectives 10

Spider diagrams 11

Talk priorities through 16

Summary 17

Ten things to remember 18

2 How much time have you got? 19

Do you know what you do? 19

Keeping a time log 20

Prime time or wasted time? 22

Saving time 23

If you really want more time - be ruthless 25

Habit helps 26

Ratio of goals to time 27

Unimportant but good for you? 28

How do you want to spend your time? 30

Turning dreams into reality 32

Summary 32

Ten things to remember 33

3 Plan your time 34

Take time to make time 34

Advantages and disadvantages of time management tools 35

What is the diary/planner for? 39

Planning by priorities 40

Estimating time 41

Weekly project page 45

Daily to-do lists 46

Allow for emergencies 48

Summary 49

Revision test 50

Ten things to remember 51

4 Using transition time 52

What is transition time? 52

When are your transition times? 53

Dealing with transition time 54

Seizing the moment 58

What to do in transition time 58

Uses for transition time 59

Time-saving technology 62

Extra work 63

Pay for time 65

Summary 65

Ten things to remember 66

5 Conquer procrastination 67

If you don't start you can't finish 67

Self-assessment 69

Start now 69

What do you really have to do? 70

Dividing the cake - taking small steps 71

Set deadlines 72

Eliminate interruptions 74

Do it now 76

Leave time for corrections, review and collation 76

Good enough is good enough 77

Get it right first time 78

Think positively 79

Don't be late 80

Summary 84

Ten things to remember 85

6 Learn to say 'no' 86

The secret of saying 'no' 86

Saving time by saying 'no' 87

When to say 'no' 88

How to say 'no' 89

How to say 'no' to your boss 93

Say 'no' to your colleagues 95

Saying 'no' to friends 96

Turning refusals into acceptances 97

Ways to say 'no' without tears 97

Summary 98

Revision test 98

Ten things to remember 100

7 Reduce paperwork 101

The myth of the paperless office 101

What paper do you need? 102

A tidy workplace is an efficient workplace 103

Clearance action plan 103

What do you need on your desk? 105

Incoming paper 107

The wastepaper bin secret 108

Recycling 109

Stop paper before it gets to you 110

Filing for fun 111

'Bring forward' systems 112

Reduce your own paper output 114

Using machines 116

Summary 117

Ten things to remember 118

8 Subdue your phone 119

Phones waste time 119

Self-assessment 120

Keep a phone log 121

Dealing with incoming calls 124

Taking notes 126

Unwanted calls 127

Dealing with outgoing calls 130

Mobile phones 132

Phone workstation 133

Phone call technology 134

Summary 135

Ten things to remember 137

9 Master your meetings 138

Meetings - work or waste? 138

Eliminate unnecessary meetings 139

Meetings by other means 142

Managing meetings 143

Feedback 148

Conferences and lectures 149

Review meetings' usefulness 150

Summary 150

Ten things to remember 152

10 The art of delegating 153

Don't try to do it all 153

Why delegate? 153

What happens if you don't delegate? 154

Self-assessment 155

What is delegating? 155

What to delegate 156

Empower your staff 157

Delegating to the right people 157

Train for confidence 159

When to delegate 160

Don't do it for them 163

Help and resources 163

Empowerment produces efficiency 169

Don't be delegated to 169

Summary 170

Ten things to remember 171

11 Deal with information overload 172

Where does it all come from? 172

Self-assessment 173

What do you need to know? 173

Eliminate reading material 174

Reading in transition time 178

How to read effectively 178

Taking notes 181

Reducing TV and radio 181

Computer information 182

Listening 184

Summary 185

Revision test 186

Ten things to remember 187

12 Time management training 188

Bring your expertise to work 188

Why tell your staff? 188

Do they know what you want? 189

What training can you get? 190

Ask your staff 192

Organizing training 193

Keep up the good work 196

What next? 196

Summary 197

Ten Things to remember 198

Taking it further 199

Useful reading 199

Useful organizations 203

Courses 204

Useful websites 205

Exercises and techniques to improve your skills 206

Glossary 208

Answers to revision tests 210

Index 212

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