Introduction To Indexing And Abstracting / Edition 3

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Based on new research and years of practical experience, this guide presents the basic knowledge necessary to become a professional indexer. Synthesizing the thinking and experience of indexers and abstractors over the years, the book introduces readers to such fundamentals as the nature of information, the organization of information, vocabulary control, types of indexes and abstracts, evaluation of indexing, and the use of computers. A new chapter on indexing and the Internet has been added, as has a chapter that lists Web resources for indexers and abstractors. The work concludes with a discussion of the education, training, and job opportunities of the profession, as well as a look to the future. With its simple but thorough approach, this book provides readers with a broad overview of the professions, processes, and art of indexing and abstracting.

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Editorial Reviews

Presents knowledge to become a professional indexer or to maintain expertise. Coverage includes fundamentals of the nature of information, organization of information, vocabulary control, types of indexes and abstracts, steps in the indexing/abstracting processes, evaluation of indexing, and use of electronic resources. New to this edition are explanations of indexing software types, specific software packages, indexing and the Internet, and sections on metadata, Dublin Core, and OCLC CORC. Ninety-nine web resources for indexers and abstractors are organized into 15 categories including online bookstores, search services, indexing services dictionaries and dictionary directories, multi-reference resources, e-mail reference sites, standards, and indexing-related discussion groups. A new section discusses the burgeoning field of image indexing. Annotation c. Book News, Inc., Portland, OR (
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Product Details

  • ISBN-13: 9781563086410
  • Publisher: ABC-CLIO, Incorporated
  • Publication date: 11/15/2000
  • Edition description: REV
  • Edition number: 3
  • Pages: 298
  • Product dimensions: 6.00 (w) x 9.00 (h) x 0.81 (d)

Meet the Author

DONALD B. CLEVELAND is Professor, School of Library and Information Sciences, University of North Texas, Denton.

ANA D. CLEVELAND is Professor, School of Library and Information Sciences, University of North Texas, Denton.

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Table of Contents

Preface xiii
Chapter 1 Introduction 1
Making an Index 1
The Need for Indexes 2
The Nature of Indexes 4
Makers of Indexes 5
A Brief Historical Perspective 6
A Note to the Neophyte Indexer 9
Chapter 2 The Nature of Information 11
The Information Age 11
A Natural Phenomenon 13
The Study of Information 18
A Basic Resource 18
Mechanisms for Information Preservation and Transmittal 19
Chapter 3 The Organization of Information 22
The Information Cycle 22
The Basic Information Retrieval Model 23
The Information Is Created and Acquired for the System 24
Knowledge Records Are Analyzed and Tagged by Sets of Index Terms 26
The Knowledge Records Are Stored Physically and the Index Terms Are Stored into a Structured File 26
The User's Query Is Tagged with Sets of Index Terms and Then Is Matched Against the Tagged Records 27
Matched Documents Are Retrieved for Review 27
Feedback May Lead to Several Reiterations of the Search 28
Classification and Indexing 29
The Relationship of Indexing, Abstracting, and Searching 31
Using Indexes and Abstracts 33
Chapter 4 Vocabulary Control 35
The Purpose of Controlled Vocabulary 35
The Nature of Indexing Languages 37
Authority Lists 38
Generic Vocabularies 39
The Thesaurus 40
Thesaurus Construction 41
Term Relationships 43
Term Forms 45
Thesaurus Evaluation 46
Chapter 5 Types of Indexes and Abstracts 48
Types of Indexes 48
Alphabetical Indexes 48
Author Indexes 49
Book Indexes 49
Citation Indexes 49
Classified Indexes 51
Coordinate Indexes 51
Cumulative Indexes 51
Faceted Indexes 51
First-line Indexes 52
Hypermedia Indexes 52
Internet Indexes 52
Multimedia Indexes 53
Periodical Indexes 53
Permuted Title Indexes 54
String Indexes 54
Word Indexes 55
Types of Abstracts 55
Indicative Abstracts 56
Informative Abstracts 57
Critical Abstracts 57
Classifying Abstracts by Use 58
Classifying Abstracts by Author 58
Structured Abstracts 59
Examples from Indexing Tools 61
Examples from Abstracting Tools 74
Examples of Thesauri 91
Chapter 6 The Indexing Process 97
Aboutness 98
Steps in Indexing 99
Recording of Bibliographic Data 100
Content Analysis 101
The Title 101
The Abstract 101
The Text Itself 102
The References Section 102
Some Key Points 103
Subject Determination 103
Locators 104
Term Selection 104
Entry Points 104
Depth of Indexing 105
Exhaustivity 105
Specificity 106
Making Choices 106
Display of Indexes 107
Chapter 7 The Abstracting Process 108
The Purpose of an Abstract 108
Coverage 109
Economic Constraints 109
Significant Material 109
Publication Source 109
Subject Interest of the Users 110
Steps in Abstracting 110
Step 1 110
The Title 110
The Author 111
Author Affiliation 111
Funding Agency 111
Publication Source 112
Foreign Languages 113
Other Information 113
Step 2 113
Step 3 115
Step 4 117
Step 5 117
Editing 118
Evaluation of Abstracts 119
The Writing Process 119
Chapter 8 Indexing and Abstracting a Document 121
Example of a Technical Paper 121
Abstracting the Document 129
Indexing the Document 131
Chapter 9 Book Indexing 137
The Nature of Book Indexes 137
Steps in Indexing 139
Step 1 139
Step 2 139
Step 3 139
Step 4 139
Step 5 139
Index Terms 140
Name Entries 142
Subject Entries 144
Additional Details 145
Ninety-Nine "Dos-and-Don'ts" 146
Chapter 10 Book Indexing Example 150
Example Book Chapter 150
Indexing the Chapter 160
Chapter 11 Indexing Special Subject Areas and Formats 165
Background 165
Special Subject Areas 166
Science 166
Social Sciences 168
Humanities 169
Special Formats 171
Newspapers 171
Nonprint Forms 174
Images 174
Chapter 12 Evaluation of Indexing 179
Background 179
The General Problem 180
Beginning with the User 182
Relevance 183
Recall and Precision 185
Effects of Exhaustivity and Specificity 187
Index Quality 187
Evaluating Abstracts 189
Standards 189
Editing 190
Chapter 13 Indexing and Abstracting Services 192
Background 192
Bringing in the Computers 193
Types of Databases 194
Online Services 195
Searching the Database 196
The Future 199
Chapter 14 The Use of Computers 200
The Computer Tool 200
The Script 204
Indexing with a Computer 206
Types of Indexing Software 207
Indexing Software 209
Automatic Indexing and Abstracting 211
Indexing 211
Abstracting 213
Chapter 15 Indexing and the Internet 215
Background 215
Searching the Web 216
Organization of Information 220
Metadata and the Web 223
Dublin Core 224
CORC Resource Record Database 226
CORC Authority Database 226
CORC Pathfinder Database 226
CORC Web Dewey 226
Digital Object Identifiers (DOIs) 227
Summary 227
Promises and Pitfalls 228
Chapter 16 Ninety-Nine Web Resources for Indexers and Abstractors 231
Online Bookstores 231
Search Services 232
Indexing Services 233
Dictionaries and Dictionary Directories 234
Multireference Resources and Tools 234
E-Mail Reference Sites 236
Virtual Libraries 237
Special Formats and Subjects Indexing 238
Standards 238
Indexing Software 239
Publishers 239
Indexing Organizations 240
Indexing-Related Discussion Groups 240
Indexing and the Web 241
Chapter 17 The Profession 242
Education and Training 242
Job Opportunities 243
The Role of Research 245
The Future 249
The Final Word 249
Glossary 251
Bibliography 261
Index 277
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