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Here is how to tell which drawing is current: when the drawing windows are maximized, the current drawing is the one you can see. When the drawing windows are not maximized, the current drawing is the one with the highlighted title bar.
When a drawing is new and unnamed, Visio displays the generic name "Drawing 1" on the title bar. The first time you save the drawing, Visio asks you to provide a name for the file. With Windows 95/98/2000 and NT, you type a filename up to 255 characters long. You may want to limit filenames to eight characters if the drawing will be used by an older version of Visio running on a Windows v3.1 system.
After the first time you save the file by name, Save no longer prompts you for the name. Instead, it silently and quickly saves the drawing to disk; the only indication is the hourglass cursor.
When you attempt to exit Visio without saving the drawing, Visio asks, "Save changes to Filename.Vsd?" This gives you one last chance to save the drawing. Click Yes.
This dialog box saves you from accidentally closing a drawing without saving it.
Note: You are wise to periodically save (every 15 minutes or so) while you are working on the drawing. That way, you don't lose your work if the power goes out or your computer freezes. Get into the habit of periodically pressing Ctrl+S to quickly save your work. A large, I MB Visio drawing takes only four seconds to save on a slow Pentium. That's a short time to wait for a large investment in your valuable work.
When you want to save the file with a different name, use the File I Save As command, which displays the Save As dialog box. The Save As command also lets you save the drawing in file formats such as AutoCAD, Adobe Illustrator, Corel Draw, and earlier versions of Visio.
The first time you save a drawing, Visio displays the Properties dialog box. Its contents are summarized below:
General This tab displays details about the file that comes from the operating system; you cannot edit this data. Type describes the class of Visio file, such as "Visio Drawing File." Location lists the path to the folder (subdirectory) where the file is located; if the path is too long, an ellipsis (...) truncates the full path name. Size indicates the size of the file in bytes and KB (kilobyte = 1,024 bytes). Based on tells you the name of the VST template file on which this drawing is based.
Summary This tab records information that describes the drawing file. In most cases, you can type up to 63 characters in each field. You can change the information at any time via File I Properties; use the Field command to automatically modify the information.
Title is a descriptive title of the drawing. Subject describes the contents of the drawing. Author identifies the author. Manager is the name of your boss. Company is your firm or client.
Category is a brief description of the drawing, such as map or floorplan. Keywords identifies topics related to the file: project name, version number, etc. Description allows up to 191 characters. Hyperlink base specifies the base URL (uniform resource locator) to be used with the filename. URL is the universal file naming system used by the Internet to identify the location of any file.
Preview determines whether a preview image is saved with the drawing (the only reason you would not save a preview is to save disk space). The preview image of the first page appears in the Open dialog box. None doesn't save a preview image. First page saves a preview of only the first page, whereas All pages creates a preview of all pages in the drawing.
As for Quality, Draft saves a preview image of Visio shapes; embedded objects, text, and gradient fills are not displayed. Detailed saves the preview image with all objects.
Contents This tab displays a list of the pages and master shapes in the file. A master shape is the source shape in the stencil.
Output Format This tab allows you to choose an alternative output format, which, Visio says, may improve the output quality. Choose from Printing (the default), PowerPoint slide show, and HTML or GIF output.
To change the file properties at any time, select File I Properties from the menu bar.
File Dialog Boxes
All file dialog boxes in Visio allow you to manage files on your computer's disk drives, as well as other drives connected to your computer via a network. To select another folder (subdirectory) or another drive, click the Save in list box.