Learn Visio 2000


The new edition of this Visio 5.5 book highlights some of the important changes in the software including changes to the stencil user interface, automatic shape orientation, 2D and 3D shape substitution, and faster organization chart creation.
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The new edition of this Visio 5.5 book highlights some of the important changes in the software including changes to the stencil user interface, automatic shape orientation, 2D and 3D shape substitution, and faster organization chart creation.
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Editorial Reviews

Grabowski, a specialist in the Internet, computer-aided design, and technical drawing, uses a modular approach to explain the software package for creating structured business diagrams such as flowcharts, site maps, and organization charts. He describes new features in the four editions of the newly released latest version. Annotation c. Book News, Inc., Portland, OR (booknews.com)
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Product Details

  • ISBN-13: 9781556226731
  • Publisher: Wordware Publishing, Inc.
  • Publication date: 12/1/1999
  • Pages: 398
  • Product dimensions: 7.44 (w) x 9.16 (h) x 1.14 (d)

Meet the Author

Ralph Grabowski is an experienced computer book author, with 30 books about CAD, graphics, and the Internet. His other titles from Wordware include the best-selling Learn AutoCAD in a Day series as well as Visio 4.0 for Everyone, Learn Visio 5.0, and Learn Visio 5.0 for the Advanced User. Grabowski is the editor of upFront.eZine, the weekly newsletter on CAD and the Internet delivered by e-mail. He is also the series editor for Delmar Publishing for AutoCad Press.
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Read an Excerpt

Module 2: Saving Files

The Save command on the File menu saves the current drawing. Saving the drawing to the computer's disk drive lets you work with the drawing again later. If you have more than one Visio drawing opened, you must save each one individually.

Here is how to tell which drawing is current: when the drawing windows are maximized, the current drawing is the one you can see. When the drawing windows are not maximized, the current drawing is the one with the highlighted title bar.

When a drawing is new and unnamed, Visio displays the generic name "Drawing 1" on the title bar. The first time you save the drawing, Visio asks you to provide a name for the file. With Windows 95/98/2000 and NT, you type a filename up to 255 characters long. You may want to limit filenames to eight characters if the drawing will be used by an older version of Visio running on a Windows v3.1 system.

After the first time you save the file by name, Save no longer prompts you for the name. Instead, it silently and quickly saves the drawing to disk; the only indication is the hourglass cursor.

When you attempt to exit Visio without saving the drawing, Visio asks, "Save changes to Filename.Vsd?" This gives you one last chance to save the drawing. Click Yes.

This dialog box saves you from accidentally closing a drawing without saving it.

Note: You are wise to periodically save (every 15 minutes or so) while you are working on the drawing. That way, you don't lose your work if the power goes out or your computer freezes. Get into the habit of periodically pressing Ctrl+S to quickly save your work. A large, I MB Visio drawing takes only four seconds to save on a slow Pentium. That's a short time to wait for a large investment in your valuable work.

Save As

When you want to save the file with a different name, use the File I Save As command, which displays the Save As dialog box. The Save As command also lets you save the drawing in file formats such as AutoCAD, Adobe Illustrator, Corel Draw, and earlier versions of Visio.

File Properties

The first time you save a drawing, Visio displays the Properties dialog box. Its contents are summarized below:

General This tab displays details about the file that comes from the operating system; you cannot edit this data. Type describes the class of Visio file, such as "Visio Drawing File." Location lists the path to the folder (subdirectory) where the file is located; if the path is too long, an ellipsis (...) truncates the full path name. Size indicates the size of the file in bytes and KB (kilobyte = 1,024 bytes). Based on tells you the name of the VST template file on which this drawing is based.

Summary This tab records information that describes the drawing file. In most cases, you can type up to 63 characters in each field. You can change the information at any time via File I Properties; use the Field command to automatically modify the information.

Title is a descriptive title of the drawing. Subject describes the contents of the drawing. Author identifies the author. Manager is the name of your boss. Company is your firm or client.

Category is a brief description of the drawing, such as map or floorplan. Keywords identifies topics related to the file: project name, version number, etc. Description allows up to 191 characters. Hyperlink base specifies the base URL (uniform resource locator) to be used with the filename. URL is the universal file naming system used by the Internet to identify the location of any file.

Preview determines whether a preview image is saved with the drawing (the only reason you would not save a preview is to save disk space). The preview image of the first page appears in the Open dialog box. None doesn't save a preview image. First page saves a preview of only the first page, whereas All pages creates a preview of all pages in the drawing.

As for Quality, Draft saves a preview image of Visio shapes; embedded objects, text, and gradient fills are not displayed. Detailed saves the preview image with all objects.

Contents This tab displays a list of the pages and master shapes in the file. A master shape is the source shape in the stencil.

Output Format This tab allows you to choose an alternative output format, which, Visio says, may improve the output quality. Choose from Printing (the default), PowerPoint slide show, and HTML or GIF output.

To change the file properties at any time, select File I Properties from the menu bar.

File Dialog Boxes

All file dialog boxes in Visio allow you to manage files on your computer's disk drives, as well as other drives connected to your computer via a network. To select another folder (subdirectory) or another drive, click the Save in list box.

  • Click the Up One Level button to move up one level in the folder structure.
  • Click the View Desktop button to display the files and folders at the desktop (topmost) level.
  • Click the Create New Folder button to create a new folder. Windows gives the new folder the default name of "New Folder" and allows you to change the folder name to something more meaningful. Like a filename, a folder name can be up to 255 characters long.
  • Click the List button to display only filenames, the default. Windows attempts to squeeze in as many filenames as it can.
  • Click the Details button to display the name, size, and date for every file. Windows displays the details in three columns but does not ensure that all text is visible. The Details listing allows you to sort the files in several ways: by filename, size of file, and date last modified. To sort, click the column header:
    • Click Name to sort the filenames in alphabetical order, from A to Z. Click a second time to reverse the sort, listing filenames from Z to A.
    • Click Size to sort the files in order of size, smallest to largest. Click a second time to reverse the sort, from largest to smallest.
    • Click Modified to sort the files in order of the date and time stamp, from newest to oldest. This time stamp indicates when the file was last modified. Click a second time to reverse the sort, from oldest to newest...
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Table of Contents

Module 1: Starting a New Drawing.....1
Module 2: Saving Files.....13
Module 3: Opening Existing Drawings.....23
Module 4: Setting Up Pages and Layers.....31
Module 5: Views, Zooms, and Pans.....51
Module 6: Rulers, Grids, Guidelines, and Page Breaks.....59
Module 7: Opening Existing Stencils.....71
Module 8: Dragging Masters into the Drawing.....85
Module 9: Sizing and Positioning.....89
Module 10: Placing Multiple Shapes.....99
Module 11: Connecting Shapes Together.....105
Module 12: Cutting, Copying, and Pasting.....117
Module 13: Formatting Shapes.....125
Module 14: Formatting Text.....139
Module 15: Creating and Applying Styles.....153
Module 16: Aligning Shapes.....163
Module 17: Creating Groups.....173
Module 18: Boolean Operations.....177
Module 19: Previewing Before Printing.....187
Module 20: Printing Drawings.....195
Module 21: Undoing and Redoing.....205
Module 22: Help.....213
Module 23: Drawing Tools.....225
Module 24: Placing Text and Fields.....237
Module 25: Spelling.....247
Module 26: Finding and Replacing Text.....251
Module 27: Dimensioning.....257
Module 28: Inserting Objects.....273
Module 29: Exporting Drawings.....289
Module 30: Special Selections.....311
Module 31: Drawing Explorer.....317
Module 32: Double-clicking the Mouse Button.....325
Module 33: Behavior.....331
Module 34: Custom Properties.....339
Module 35:Internet Tools.....353
Module 36: Creating a Web Document.....361
Module 37: Importing CAD Drawings.....371
Module 38:Toolbar Cusomization.....377
Appendix A: Mouse & Keyboard Shortcuts.....383
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