Learning Quickbooks 2008: A Practical Approach with Software Package / Edition 2

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KEY BENEFIT: From set up to start up, this book switches on student learning by teaching how Computerized Accounting works behind the keys.

QuickBooks basics, general journal transactions and reports, customer and vendor activities for a service based business, payroll activities, closing the accounting periods, and customer and vendor activities for a merchandise based business.

For professionals who are seeking to use and understand QuickBooks 2008.

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Product Details

  • ISBN-13: 9780132452694
  • Publisher: Prentice Hall
  • Publication date: 6/11/2008
  • Edition description: Older Edition
  • Edition number: 2
  • Pages: 500
  • Product dimensions: 8.96 (w) x 10.24 (h) x 1.57 (d)

Table of Contents

PREFACE...................................................................................................................... 10


Manual and Computerized Accounting

Versions of QuickBooks® Open QuickBooks® Pro

How to Open a Company

Verify an Open Company

QuickBooks® Pro Desktop Features

Menu Commands

QuickBooks® Home Page

QuickBooks Pro Centers

Keyboard Conventions

Icon Bar

On-Screen Help

Practice Using Help Search to Find Keyboard Shortcuts

QuickBooks® Pro Forms

QuickBooks® Pro Lists

QuickBooks® Pro Registers

QuickBooks® Pro Reports


How to Close a Company Copy a Company File from a CD Download Company Files

Shape Up Center–Company Description

Open a Company–Shape Up Center

Verifying an Open Company

Close the QuickBooks Learning Center

Add Your Name to the Company Name

Change the Name of Existing Accounts in the Chart of Accounts

Delete an Existing Account from the Chart of Accounts

Make an Account Inactive

Print the Chart of Accounts

How to Create a QuickBooks® Pro Backup File

Change an Account Name Prior to Restoring a Backup File

How to Restore a QuickBooks® Pro Backup File

Create a Duplicate USB Drive

How to Exit QuickBooks® Pro and Remove Your USB Drive

End of Chapter Questions


Accounting for Sales and Receivables

Training Tutorial

Training Procedures

Company Profile: Your Name’s Shape Up Center

Begin Training In QuickBooks® Pro

Open a Company–Your Name Shape Up Center

Verifying an Open Company

Beginning the Tutorial

Entering Transactions

Enter Sales on Account

Edit and Correct Errors

Print an Invoice

Enter Transactions Using Two Sales Items

Print an Invoice

Prepare Invoice for Purchase of Merchandise with Sales Tax

Add a New Customer while Recording an Invoice

Print A/R Reports

Use the QuickZoom Feature

View the Journal

Correct an Invoice and Print the Corrected Form

Record Customer Payments on Account

Record Additional Payments on Account

Make a Backup

Void and Delete Sales Forms

Prepare Credit Memos

View Customer Balance Detail Report

Add a New Account to the Chart of Accounts

Add New Service Items

Add New Inventory Part Items

Record Cash Sales for an Established Customer

Print Sales Receipt

Enter a Cash Sale for a New Customer

Analyze Sales

Deposit Checks Received for Cash Sales and Payments on Account

Print Journal

Back Up and Close Company

End of Chapter Questions


Accounting for Payables and Purchases

Add a New Vendor

Enter a Bill

Edit and Correct a Bill

Add a New Vendor while Recording a Bill

Voiding and Deleting Bills

Customize Report Format

Prepare Unpaid Bills Detail Report

Use the QuickZoom Feature

Modify Vendor Records

Enter a Credit from a Vendor

Paying Bills

Pay Bill with a Discount

Pay Bill with a Credit and a Discount

Printing Checks for Bills

Review Bills that have been Paid

Purchase an Asset with a Company Check

Edit, Void and Delete Checks

Prepare Check Detail Report

Missing Checks Report


Purchase Orders

Verify Purchase Orders Active as a Company Preference

Prepare Purchase Orders to Order Merchandise

View Inventory Stock Status By Item Report

Change Minimum Reorder Limits for an Item

View Stock Status By Item Report after Item Changes

Prepare Purchase Orders for Items Below the Reorder Point

View the Stock Status By Item Report

Receiving Items Ordered

Record Receipt of Items and a Bill

Verify that Purchase Order is Marked Received in Full

Record a Partial Receipt of Items Not Accompanied by a Bill

Manually Close a Purchase Order

Enter Receipt of a Bill for Items Already Received

View the Accounts Payable Register

Preview and Print a QuickReport from the Accounts Payable Register

Print The Stock Status By Item Report

Print Accounts Payable Aging Summary

Print Unpaid Bills Detail Report

Pay Bills For Merchandise Ordered

Print Vendor Balance Summary

Print The Journal

Back Up Data

End of Chapter Questions



Training Tutorial


Select a Payroll Option

Change Employee Information

Add a New Employee

View the Payroll Item List

Create Paychecks

Print Paychecks

View Checks, Make Corrections, and Print Checks Individually

Voiding and Deleting Paychecks

Missing Check Report

Payroll Summary Report

Prepare the Employee Earnings Summary Report

Payroll Liability Balances Report

Pay Taxes and Other Liabilities

Print the Journal

End of Chapter Questions


General Accounting and End-of-Period Procedures

Adjustments for Accrual-Basis Accounting

Adjusting Entries–Prepaid Expenses

Adjusting Entries–Depreciation

Pay Sales Tax

View General Journal

Owner Withdrawals

Additional Cash Investment by Owner

Non-cash Investment by Owner

Bank Reconciliation

Open Reconcile - Checking

Enter Bank Statement Information and Complete Begin Reconciliation Mark Cleared Transactions for Bank Reconciliation

Adjusting and Correcting Entries–Bank Reconciliation

Print a Reconciliation Report

View the Checking Account Register

Undo a Previous Reconciliation, Delete an Adjustment, and Redo a Reconciliation

View a Previous Reconciliation Report

View the Journal

Prepare and Print the Trial Balance

Select Accrual-Basis Reporting Preference

Print Standard Profit and Loss Statement

View a Standard Balance Sheet

Closing Entries

View Net Income/Retained Earnings in a Balance Sheet when there is a Change in the Calendar Year

Adjustment to Transfer Net Income/Retained Earnings into Capital

Print Standard Balance Sheet

Close the Owner’s Withdrawal Account

Exporting Reports to Excel

Importing Data from Excel

Passwords End-of-Period Backup

Set the Closing Date for the Period

Access Transaction for Previous Period

Inventory Adjustments

Adjust the Journal Entry for Net Income/Retained Earnings Print Journal

Print Post-Closing Reports

End of Chapter Questions


Computerizing a Manual System


Company Profile: Your Name Movie Shoppe

Create a New Company

The EasyStep Interview

Complete the EasyStep Interview

Complete Company Information

Chart of Accounts

Items List

Enter Sales Tax Information

Customer List

Vendor List

Print Chart of Accounts





Desktop View

Finance Charge


Integrated Applications

Items & Inventory

Jobs & Estimates

Payroll & Employees


Reports & Graphs

Sales & Customers

Sales Tax

Send Forms

Service Connection


Tax: 1099

Time & Expenses


Select a Payroll Option

General Notes on Payroll Setup

The Payroll Setup Interview

Begin the Payroll Setup

Company Section of the Payroll Setup

Employee Section of the Payroll Setup

Taxes Section of the Payroll Setup

Payroll History Section of the Payroll Setup

Print Payroll Item Listing and Employee Contact List

Correct Effective Date of Sick and Vacation Time

Adjusting Entries

End-of-Chapter Questions



Introduction to Windows®

How to Use a Mouse

Mouse Terminology

Duplicating a Disk

How to Create a QuickBooks® Pro Backup File

How to Restore a QuickBooks® Pro Backup File

How to Exit QuickBooks ® Pro and Remove Your USB Drive

How to Close or Shut Down Windows®


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