Microsoft Money 2000 At A Glance (Microsoft At a Glance Series)


"Money 2000 at a Glance" covers the latest versions of Microsoft Money 2000 Standard, and Microsoft Money 2000 Deluxe. It's a low-priced, visual, step-by-step reference for people who open software books only to solve specific problems and who want just the information they need only when they need it. This title is an easy-to-follow, two-color visual reference with task-oriented spreads that provide concise information on the tasks users most need to accomplish with the Microsoft Money 2000 software products.

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"Money 2000 at a Glance" covers the latest versions of Microsoft Money 2000 Standard, and Microsoft Money 2000 Deluxe. It's a low-priced, visual, step-by-step reference for people who open software books only to solve specific problems and who want just the information they need only when they need it. This title is an easy-to-follow, two-color visual reference with task-oriented spreads that provide concise information on the tasks users most need to accomplish with the Microsoft Money 2000 software products.

An easy-to-follow, two-color visual reference with task-oriented spreads that provide concise information on the tasks users most need to accomplish with the Microsoft Money 2000 software products. With lay-flat binding and task-oriented spreads, it's ideal as a quick-reference guide for completing specific tasks with Money.

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Product Details

  • ISBN-13: 9780735608115
  • Publisher: Microsoft Press
  • Publication date: 8/25/1999
  • Series: Microsoft At a Glance Series
  • Pages: 209
  • Product dimensions: 7.32 (w) x 9.19 (h) x 0.83 (d)

Read an Excerpt

Chapter 1: About this Book

Microsoft Money 2000 At a Glance is for anyone who wants to exploit the power of Microsoft's personal finance manager, Money 2000. 1 think you'll find this book to be a straightforward, easy-to-read, and easy-to-use reference tool. Based on the premise that it's tough to make "smart" decisions about money, this book's purpose is to help you use your computer as a tool to better organize and manage your financial affairs.

No Computerese! Let's face it-when there's a task you don't know how to do but you need to get it done in a hurry, or when you're stuck in the middle of a task and can't figure out what to do next, there's nothing more frustrating than having to read page after page of technical background material. You want the information you need-nothing more, nothing less-and you want it now! And the information should be easy to find and understand.

That's what this book is all about. It's written in plain English-no technical jargon and no computerese. No single task in the book takes more than two pages. Just look up the task in the index or the table of contents, turn to the page, and there it is. The task itself is laid out step by step and accompanied by a graphics image that adds visual clarity. Just read the introduction, follow the steps, look at the illustrations, and get your work done with a minimum of hassle.

You may want to turn to another task if the one you're working on has a "See Also" in the left column. Because there's a lot of overlap among tasks, I didn't want to keep repeating myself; you might find more elementary or more advanced tasks laid out on the pages referenced. I've also added some useful tips here and there and offered a "Try This" once in a while to give you a context in which to use the task. But by and large, I've tried to remain true to the heart and soul of the book, which is that the information you need should be available to you at a glance.

What's New

If you're looking for what's new in Money 2000, just look for this new icon New2000 inserted throughout the book. You'll find the new icon in the table of contents so you can quickly and easily identify new or improved features in Money. You'll also find the new icon on the first page of each section. There it will serve as a handy reminder of the latest improvements in Money as you move from one task to another.

Useful Tasks...

Whether you use Money to track several investment portfolios or simply to help keep your checkbook, I've tried to pack this book with procedures for everything I could think of that you might want to do, from the simplest tasks to some of the more esoteric ones.

... And the Easiest Way to Do Them

Another thing I've tried to do in Microsoft Money 2000 At a Glance is to find and document the easiest way to accomplish a task. Money 2000 often provides many ways to obtain a single result, which can be daunting or delightful, depending on the way you like to work. If you tend to stick with one favorite and familiar approach, the methods described in this book are the way to go. If you prefer to try out alternative techniques, go ahead! The intuitiveness of Money invites exploration, and you're likely to discover ways of doing things that you think are easier or that you like better. If you do, that's great! It's exactly what the creators of Money had in mind when they provided so many alternatives.

A Quick Overview

You don't have to read this book in any particular order. The book is designed so that you can jump in, get the information you need, and then close the book, keeping it near your computer until the next time you need it. But that doesn't mean I scattered the information about with wild abandon. If you were to read the book from front to back, you'd find a logical progression from the simple tasks to the more complex ones. Here's a quick overview.

Section 2 introduces Money, explains how you can begin using Money, and describes some Money basics that you'll want to know as you begin exploring this useful tool.

If you're brand new to accounting software, you'll want to review Sections 3 and 4, which describe everything you need to know about using Money's account registers to keep track of your basic accounts. Section 3 describes how you use Money to keep track of your bank accounts, and Section 4 describes how you use Money to monitor credit card accounts.

Sections 5 and 6 contain a wealth of information useful to all levels of Money users. Section 5 explains Money's Report and Chart feature. It talks in depth about the different kinds of reports and charts you can create, and why and when you would want to create some of the more common reports. Section 6 describes how you use the tools in Money 2000 Deluxe to build a budget, plan for the future, and track income and deductions for taxes.

Sections 7, 8, and 9 describe different types of specialized accounts you might want to create and use if you have loans, liabilities, investments, or assets you want Money to help you track. Section 7 describes how you can use Money to track your assets and liabilities. It goes through the different kinds of transactions you make in loan and liability accounts and provides several tips and strategies for getting out of debt. Sections 8 and 9 describe how you can use Money to track your investments. Section 8 deals with mutual funds, stocks, and bonds, and Section 9 deals with passive and active real estate investments.

If you have an Internet connection, you'll definitely want to review Section 10, which describes how you can use Money to retrieve your bank statements online and how to make electronic payments. This section discusses how to set up online banking and bill payment services with participating banks, and also discusses where you can find financial advice on the Internet.

The remaining section of this book delves into a more advanced topic. Section 11 discusses how you can use Money to keep track of small business finances. You'll need to read this section only if you have a small business and want to use Money to help with your business accounting. This section describes such things as invoicing, accounts receivable accounting, and preparing payroll.

A Final Word (or Two)

Let me close this introductory section with some final comments that I hope you'll find helpful and encouraging as you use this book and learn Money. I had three goals in writing this book. I want this book to help you:

  • Do all the things you want to do with Money 2000.
  • Discover how to do things you didn't know you wanted to do with Money.
  • Enjoy using Money.
My "thank you" for buying this book is the achievement of those goals. I hope you'll have as much fun using Microsoft Money 2000 At a Glance as I've had writing it. The best way to learn is by doing, and that's what I hope you'll get from this book. Jump right in!....
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Table of Contents

account balances
    loan account balance errors, 108-9
    problems balancing, 40-41
    reconciling with bank statements, 38-41
accounting, cash-basis vs. accrual-basis, 179
account numbers, entering information, 16
account register
    deleting transactions, 35
    editing transactions, 35
    entering transactions, 19-23
    opening, 17
    reconciling bank accounts, 38-41
    recording ATM withdrawals, 23
    recording bill paying, 34
    recording deposits, 19
    recording expenses, 22-23
    recording recurring transactions, 32-33
    recording transfers, 28
    splitting transactions, 29
    tips for entering transactions, 27
    transaction forms, 19, 27
    viewing downloaded bank records, 157
accounts. See also account register
    active real estate investments, 141-49
    adding to favorites list, 17
    asset accounts, 100-103
    business accounts, 174-85
    checking accounts, 15-42
    closing, 42
    creating, 16
    credit cards, 44-45
    deleting, 42
    investment accounts, 114-32
    liability accounts, 106-7, 186
    loan accounts, 104-5, 108-9
    naming, 16
    opening register, 17
    passive real estate investments, 134-40
    property accounts, 141-49
    reconciling with bank statements, 38-41
    recording transfers, 28
    setting up, 16-17
    storing information about, 18
    tips for entering transactions, 27
accounts receivable
    monitoring, 184-85
    producing reports, 184-85
    setting up, 178
Account Transactions reports, 58
accrual-basis accounting
    defined, 179
    recording customer payments, 183
    recording invoices, 181
accrued interest, 131, 132
active real estate investments
    recording expenses, 147
    recording income, 146
    report summaries, 148
    setting up accounts, 141
    tracking adjusted cost, 144-45
adjustable rate mortgages, 89, 104
adjusted cost basis, 144
America Online, 169
    bond premiums, 130
    defined, 106
archiving files, 12
asset accounts, 100-103
    home as asset, 102-3
    recordkeeping, 90-91, 103
    setting up asset accounts, 100
    tips for tracking, 102-3
ATM withdrawals, recording, 23
AutoComplete feature, 27
automatic file saves, 13
automatic payments
    canceling, 164-65
    creating, 162-63
automobiles. See cars
average annual return, 71

backup files, 8, 9, 13
balances. See account balances; statements, bank
balance sheets, 198-99
balancing bank statements, 38-41
bank accounts. See also accounts
    closing, 42
    creating Money accounts for, 16
    downloading records, 156
    problems balancing, 40-41
    reconciling, 38-41
    recording service charges, 38
    storing information about, 18
    transferring funds online, 166
    viewing downloaded records, 157
banking, online. See online services
    sending e-mail to, 167
    service charges, 38
    setting up Money accounts, 16
    setting up online services, 154-55
    transferring funds online, 166
basis, adjusted, 144
bill paying
    automatic payment, 162-65
    canceling electronic payments, 161
    checking status of electronic payments, 161
    entering electronic payments, 158-59
    recording transactions, 34
    recurring bills, 32
    sending electronic payments, 160
    setting up online services, 154-55
boats, tracking as assets, 103
    average annual return, 71
    recording accrued interest, 132
    recording discounts, 130-31
    recording holdings in Portfolio, 117
    recording interest, 129
    recording premiums, 130
    recording purchases, 122-23
    recording sales, 124
brokerage fees, recording, 127
Budget Planner, 80-81
    creating in Microsoft Money, 80-81
    tips for budgeting, 82-83
bunching tax deductions, 94-95
business accounts. See also small business
    accounts receivable, 178, 184-85
    adding categories, 174-75
    cash-basis vs. accrual-basis accounting, 179-83
    recording customer payments, 182-83
    recording expenses, 177
    recording income, 176
    recording invoices, 180-81
    setting up, 174-75

    Debt Evaluation Calculator, 87
    overview, 87
    as timesaver in entering transactions, 27
    Tuition Savings Calculator, 87
canceling electronic bill payments, 161, 164-65
capital improvements, 144, 145
    interest calculations, 105
    setting up loan account, 104-5
    tracking as assets, 103
cash accounts, 115
cash-basis accounting
    cash flow vs. profits, 197
    defined, 179
    recording customer payments, 182
    recording invoices, 180
cash flow statements, 196-97
casualty insurance, keeping asset lists for, 103
    adding to list, 22
    assigning to checks, 22
    assigning to deposits, 19
    for business income and expenses, 174-75, 201
    deleting from list, 30
    editing, 30
    IRS Schedule C, 201
    lists of, 30-31
    moving, 30
    for payroll expenses, 188-89
    for real estate investments, 142, 149
    renaming, 30
    splitting transactions, 29
    tax-related, 175, 188, 201
certificates of deposit, tracking, 115
    adding to My Favorites list, 57
    creating, 56
    customizing, 60-61
    printing, 65
    benefits of computerizing, 15
    Microsoft Money as, 15
    setting up Money account, 16
checking accounts
    deleting transactions, 35
    editing transactions, 35
    entering transactions, 19-23
    opening account register, 17
    printing checks, 24-25
    reconciling, 38-41
    recording ATM withdrawals, 23
    recording checks, 22
    recording deposits, 19
    recording expenses, 22-23
    recording paychecks, 20-21
    recording recurring transactions, 32-33
    recording transfers, 28
    setting up in Money, 16
    splitting transactions, 29
    tips for entering transactions, 27
check register. See account register
    printing, 24-25
    signing, 25
    splitting transactions, 29
    voiding, 35
    writing payroll checks, 190-91
    Microsoft Money files for, 9
    saving for their college expenses, 74-77
classification, property, 143
closing accounts, 42
    calculating how much to save, 74
    financial aid, 77
    investing savings, 74-75
    planning for, 74-77
    tips for reducing cost, 76-77
column widths, changing, 62
    adding to account information, 18
    adding to transactions, 27
CompuServe, 169
consumer credit, 83, 95, 110
converting currency, 26
converting Quicken files, 9
credit cards
    benefits of tracking in Money, 43
    reconciling accounts, 48-49
    recording credits, 47
    recording payments, 50
    recording purchases, 46
    reducing use, 51, 83, 95, 110
    setting up Money accounts, 44-45
Currency Converter, 26
customer payments, recording, 182-83

dates, entering, 27
Debt Evaluation Calculator, 87
Debt Reduction Planner, 78-79
deductions, paycheck, 20-21
deductions, tax. See taxes
defined benefit plans, 73
    accounts, 42
    transactions, 35
    recording, 19
    recurring, 33
depreciation, 144, 145
distributions, recording, 125
    recording, 125
    reinvesting, 126
    vs. stock splits, 128
downloading stock quotes, 119-21

electronic payments
    automatic, 162-65
    canceling a payment, 161
    checking status, 161
    entering, 158-59
    sending, 160
    setting up online services, 154-55
e-mail, sending to banks, 167
employer pension plans, 72-73
    fixing transaction entries, 35
    in loan account balances, 108-9
    reconciling bank statements, 40-41
Excel, exporting Money reports to, 67
exchange rates, 26
exiting Microsoft Money, 13
    active real estate investments, 147
    business accounts, 174-75, 177
    categorizing, 22, 174-75
    recording, 22-23
    recurring, 32
    saving for college, 74-77
    tips for reducing, 82-83
    viewing spending habits, 55, 58, 148
exporting reports, 67

Favorites list
    adding accounts, 17
    adding charts, 57
    adding reports, 57
fictitious transactions, 41
    archiving, 12
    backup, 8, 9, 13
    creating, 8
    displaying, 8
    exporting, 67
    location of, 9
    multiple, 9
    naming, 8, 9
    opening, 8
    restoring, 8
    saving, 9, 13
    separate, 9
filtering data, 61
financial aid, 77
    help topics, 11
    transactions, 36-37
fixing errors, 35
fonts, changing, 63
forgotten transactions, 41
formatting reports, 62-63
401(k) plans, 95

graphs. See charts

help, online, 11
home. See also mortgages
    calculating loan interest, 105
    estimating affordability, 84-85
    inventorying assets, 90-91, 103
    as real estate investment, 135
    setting up asset account, 100, 102-3
    setting up loan account, 104-5
    tips for recordkeeping, 102-3
home banking. See online services
home equity loans, 95
Home Inventory worksheet, 90-91, 103
Home Page, Money, 10
Home Worksheet, 84-85

importing Quicken files, 9
income, recording, 19, 20-21
income taxes. See taxes
Income vs. Spending report, 148
installing Microsoft Money, 6
insurance, keeping asset lists for, 103
    accrued interest, 132
    recording bond interest, 129
Internal Revenue Service
    how long to keep records, 66
    list of Schedule C categories, 201
    payroll reporting requirements, 187
Internet. See also online services
    financial web sites, 169, 170, 171
    mailing lists, 169
    newsgroups, 168
    online quotes, 119-21
    researching investments, 168-69
    setting up connection, 152-53
    Web Express, 170
Internet Explorer, 152
inventory, home, 90-91, 103
investment accounts
    recording commissions, 123, 124
    recording distributions, 125
    recording dividends, 125
    recording lot price, 116
    recording other income and expenses, 127
    recording purchases, 122-23
    recording sales, 124
    reports, 55, 125, 148
    setting up, 114-15
    updating prices, 120
Investment Portfolio window, 118
investments. See also bonds; investment accounts; real estate
    cash accounts, 115
    for college savings, 74-75
    describing portfolio, 116-17
    loans as, 105
    obtaining quotes online, 119-21
    researching on the Internet, 168-69
    updating long-term records, 124
    when to track in Money, 113, 115
invoices, recording, 180-81
IRAs, 95
IRS. See Internal Revenue Service

Keogh Plans, 95

landscape orientation, 64
liability accounts
    entering payments, 107
    vs. loan accounts, 106
    for payroll, 186
    setting up, 106
Lifetime Planner, 70-71, 74
lists. See categories; payees
loan accounts. See also liability accounts
    creating, 104-5
    fixing account balance errors, 108-9
    vs. liability accounts, 106
Loan Planner worksheet, 88-89
loans. See also credit cards; mortgages
    calculation variables, 105
    college loans, 77
    comparing using Loan Planner worksheet, 88-89
    creating accounts, 104-5
    entering interest rate, 105
    home equity loans, 95
    interest calculations, 105
lots, stock, 116, 124

mailing lists, 169
margin interest, recording, 127
Memo field, 47. See also comments
Microsoft Excel, exporting Money reports to, 67
Microsoft Money
    creating files, 8
    Currency Converter, 26
    exiting, 13
    Home Page, 10
    installing, 6
    online help, 11
    online quotes, 119-21
    opening files, 8
    Planning Center, defined, 69
    running, 7
    starting, 7
    technical support, 171
    upgrading, 7
    web page, 171
The Microsoft Network (MSN), 169. See also MSN MoneyCentral
minimum balance, adding to account information, 18
Money. See Microsoft Money
money-market accounts, tracking, 115
Money Setup Assistant, 7, 8
Money Web Express, 170
monthly reports, 55, 58
    comparing using Loan Planner worksheet, 88-89
    creating loan accounts, 104-5
    when to refinance, 110-11
    when to repay, 110-11
MSN MoneyCentral
articles, 86
calculators, 87
investment news stories, 120
overview, 86-87
MSN (The Microsoft Network), 169
mutual funds
    obtaining quotes online, 119-21
    recording distributions, 125
    recording purchases, 122-23
    recording sales, 124
    reinvesting dividends, 126
    tracking, 115
My Favorites list
    adding accounts, 17
    adding charts, 57
    adding reports, 57

naming accounts, 16
navigation bar, 10
net worth
    business measurements, 198-99
    tracking with asset accounts, 100-103
New Account Wizard, 44-45
new files, 8
newsgroups, 168

online help, 11
online quotes, 119-21
online service providers, 169
online services
    automatic bill payment, 162-65
    canceling payments, 164-65
    defined, 151
    downloading bank account records, 156-57
    electronic bill payment, 158-59
    e-mail to bank, 167
    Internet connections, 152-53
    passwords for, 155
    researching investments, 168-69
    safety of, 155
    setting up, 154-55
    stock quotes, 119-21
    transferring funds, 166
    account registers, 17
    files, 8

passive real estate investments
    creating accounts, 134-35
    defined, 137
    recording investment distributions, 139
    recording purchases, 136-37
    recording return of capital transactions, 140
    recording sales, 138
passwords, 155
paychecks, recording information, 20-21
Paycheck Wizard, 20-21
    lists of, 30-31
    renaming, 31
Payment Calendar, 32-33
    setting up accounts, 186
    setting up categories, 188-89
    tax reporting requirements, 187
    tracking paycheck deductions, 20-21
    W-2 and W-3 forms, 192-93
writing checks, 190-91
pension plans, 72-73
Performance By Investment Account report, 125
Performance By Investment Type report, 125
Planning Center
    Budget Planner, 80-81
    Debt Reduction Planner, 78-79
    defined, 69
    Home Inventory worksheet, 90-91, 103
    Home Worksheet, 84-85
    Lifetime Planner, 70-71, 74
    Loan Planner worksheet, 88-89
    Tax Estimator worksheet, 92-93
portfolio, describing, 116-17
printer, setting up, 64
printing. See also reports
    charts, 65
    checks, 24-25
    reports, 64-65
Prodigy, 169
profit and loss statements, 194-95
property accounts, 141-49See also home; real estate
property classifications, 143
property insurance, keeping asset lists for, 103

    importing files to Money, 9
quotes, stock, 119-21

rate of return, 71
real estate. See also home
    active investment accounts, 141-49
    categorizing investments, 142, 149
    creating property classifications, 143
    owning home as real estate investment, 135
    passive investment accounts, 134-40
    property accounts, 141-49
real estate investment trusts (REITs), 137
    bank accounts, 38-41
    credit card accounts, 48-49
recording. See also investments; real estate; small business
    ATM withdrawals, 23
    bill paying, 34
    checking account transactions, 19-23, 27
    credit card payments, 50
    deposits, 19
    expenses, 22-23
    paychecks, 20-21
    recurring transactions, 32-33
    transfers, 28
    asset lists, 103
    how long to keep records, 66
    tips for homeowner records, 102-3
recurring transactions, 32-33
refinancing mortgages, 110-11
register. See account register
reinvesting dividends, 126
repairs vs. capital improvements, 145
repaying mortgages, 110-11
replacing data in transactions, 37
    accounts receivable, 184-85
    account transactions, 58
    adding to My Favorites list, 57
    cash flow statements, 196-97
    creating charts, 56
    customizing, 60-61, 192-93
    exporting, 67
    formatting, 62-63
    Income vs. Spending, 148
    for investments, 55, 125, 148
    monthly, 55, 58
    on-screen, 54
    payroll transactions, 192-93
    printing, 64-65
    producing on-screen, 54, 58-59
    profit and loss statements, 194-95
    Spending Habits, 55, 58, 80, 82, 148
    tax-related, 55, 58, 59
    types of, 55
    What I Have, 55
    What I Owe, 55
    year-end, 58, 59
researching investments, 168-69
restoring backup files, 8
    defined benefit plans, 73
    employer pension plans, 72-73
    setting goal for retirement income, 72
    tax-deferred savings, 95
    tracking account in Money, 21
return of capital
    defined, 129
    recording transactions, 140
Roaming Portfolio, 170
Roaming Register, 170
running Microsoft Money, 7

saving files, 9, 13
    investing college savings, 74-75
    tips for reducing spending, 82-83
Schedule C, list of categories, 201
    for help topics, 11
    for transactions, 36-37
SEP/IRAs, 95
service providers, online, 169
short-term debts, 199
signing checks, 25
small business
    accounts receivable, 178, 184-85
    balance sheets, 198-99
    cash flow statements, 196-97
    measuring net worth, 198-99
    payroll, 186-93
    profit and loss statements, 194-95
    recording customer payments, 182-83
    recording expenses, 177
    recording income, 176
    recording invoices, 180-81
spending, tips for reducing, 82-83
Spending Habits report, 55, 58, 80, 82, 148
splits, stock, 128
splitting transactions, 29
starting Microsoft Money, 7
state and local taxes, reporting requirements, 187
statements, bank
    downloading records, 156
    reconciling accounts, 38-41
    setting up online services, 154-55
    average annual return, 71
    for college savings, 75
    obtaining quotes online, 119-21
    recording distributions, 125
    recording dividends, 125
    recording purchases, 122-23
    recording sales, 124
    recording splits, 128
    reinvesting dividends, 126
    specifying lot, 124
stock splits, 128

tab-delimited text files, exporting Money reports as, 67
tax-deferred accounts, tracking, 114
    bunching deductions, 94-95
    estimating, 92-93
    list of Schedule C categories, 201
    payroll reporting requirements, 187
    preparing returns, 200-201
    state and local, 187
    tax-related categories, 175, 188, 201
    tax-related reports, 55, 58, 59
    tips for saving on, 94-95
Tax Estimator worksheet, 92-93
technical support, Microsoft Money, 171
text files, exporting Money reports as, 67
transaction forms, 19, 27
transactions. See also account register; investments; real estate; small business
    deleting, 35
    editing, 35
    entering, 19-23, 27
    fictitious, 41
    finding, 36-37
    forgotten, 41
    lost, 36-37
    recurring, 32-33
    replacing information, 37
    splitting, 29
    tips for entering, 27
transfers, recording, 28
tuition, college. See college
Tuition Savings Calculator, 87
.txt files, 67

Update Details window, 18
upgrading Microsoft Money, 7
U.S. savings bonds, tracking, 115

voiding checks, 35

Wall Street Journal, 169
Web Express, 170
web sites, 169, 170, 171See also Internet
W-2 forms, 192-93
W-3 forms, 192-93
What I Have reports, 55
What I Owe reports, 55
withdrawals, recording, 22-23
withholding, 186, 187
Home Inventory worksheet, 90-91, 103
Home Worksheet, 84-85
World Wide Web, 169, 170, 171. See also Internet

year-end reports, 58, 59

zero-coupon bonds, 129

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