Microsoft Office Outlook 2003 Quicksteps / Edition 1

Microsoft Office Outlook 2003 Quicksteps / Edition 1

by Martin Matthews, Kellen Diamanti, Curt Simmons
     
 

ISBN-10: 0072232277

ISBN-13: 9780072232271

Pub. Date: 02/26/2004

Publisher: McGraw-Hill Professional Publishing

Brace youself, because here comes QuickSteps: The fast, easy, accessible information on Outlook 2003 in a full-color cookbook-style format. Provides answers to all of your How-do-I questions in a concise and meaningful way. Lengthwise page layout allows for easy page viewing. Useful tips and cautions are displayed in the margins so that they don’t break the

Overview

Brace youself, because here comes QuickSteps: The fast, easy, accessible information on Outlook 2003 in a full-color cookbook-style format. Provides answers to all of your How-do-I questions in a concise and meaningful way. Lengthwise page layout allows for easy page viewing. Useful tips and cautions are displayed in the margins so that they don’t break the flow of the quick steps themselves.

Product Details

ISBN-13:
9780072232271
Publisher:
McGraw-Hill Professional Publishing
Publication date:
02/26/2004
Series:
Quicksteps Series
Pages:
224
Product dimensions:
7.80(w) x 9.90(h) x 0.46(d)

Table of Contents

Acknowledgmentsxv
Introductionxvii
Chapter 1Stepping into Outlook1
Start Outlook1
Use the Start Menu to Start Outlook2
Starting Outlook in Other Ways2
Use the Startup Wizard3
Upgrade from Outlook Express4
Exit Outlook5
Explore Outlook6
Explore the Outlook Window7
Using Outlook Toolbars8
Display the Advanced Toolbar8
Use the Navigation Pane9
Using Menus11
Use Outlook Today11
Get Help13
Access Help13
Using Help14
Do Research15
Work with the Office Assistant15
Customize Outlook17
Setting Preferences17
Customize Outlook Toolbars19
Customize Outlook Menus21
Using Multiple User Profiles22
Update Outlook23
Chapter 2Receiving and Handling E-Mail25
Set Up E-Mail25
Get Online26
Collecting Account Information29
Use Hotmail29
Install Accounts in Outlook29
Receive E-Mail30
Check for E-Mail31
Read E-Mail32
Download Sender and Subject Only33
Filtering Out Spam35
Head Off Junk Mail35
Deal With E-Mail Messages37
Mark Messages as Read or Unread37
Flag Messages for Follow-Up37
Arrange the Inbox39
Make Up Your Own Rules40
Manipulating the Rules41
Find a Message41
Archive Messages41
Delete Messages42
Manage Attachments43
Print Messages44
Chapter 3Creating and Sending E-Mail45
Write Messages45
Create a Message46
Address a Message47
Use a Distribution List48
Add Carbon and Blind Copies48
Edit a Message49
Formatting Messages51
Use Stationery51
Include Hyperlinks53
Attach Files53
Creating Personal Stationery53
Sign Messages55
Using Signatures56
Use Digital Certificates56
Check Spelling58
Send Messages59
Reply to Messages59
Forward Messages61
Set Priority61
Sending Messages62
Set Security62
Request Receipts63
Delay Delivery with a Rule64
Chapter 4Managing Contacts65
Create Contacts65
Add a New Contact67
Add Multiple Contacts69
Editing Contacts71
Copy Contacts from E-Mail71
Create a Distribution List72
Change a Distribution List74
Use Contacts74
Add Contacts to E-Mail74
Arrange Contacts75
Flagging Contacts77
Find a Contact77
Print Contact Information79
Phone a Contact80
Compose a Letter to a Contact81
Use Business Contact Manager82
Set Up Business Contact Manager82
Create Contact Records83
Preparing Reports85
Track Accounts85
Chapter 5Scheduling and the Calendar87
Use the Calendar87
Explore the Calendar88
Navigating the Calendar90
Customize the Calendar91
Customize Calendar Views94
Set Up the Calendar96
Maintain Multiple Calendars101
Share a Calendar102
Make Appointments103
Create Appointments103
Entering Dates and Times103
Enter Recurring Appointments107
Move Appointments108
Use Reminders109
Print Calendars109
Creating a Group Schedule111
Plan Meetings and Request Attendance111
Initiate a Meeting111
Respond to an Invitation114
Manage Meeting Responses115
Change a Meeting115
Initiate an Online Meeting117
Testing NetMeeting118
Use NetMeeting118
Chapter 6Using Task Lists121
Use the Tasks Folder121
Explore the Tasks Folder122
View Tasks123
Customizing the Tasks Folder125
Create Tasks126
Add a Task126
Change a Task128
Assigning Tasks to Others129
Add a Time Estimate129
Make a Task Recurring130
Prioritize a Task131
Set a Reminder132
Set a Category134
Make a Task Private135
Mark a Task Completed136
Delete a Task136
Monitoring Tasks137
Manage Tasks137
Create Status Reports138
Share Task Information139
Using the TaskPad140
Chapter 7Using a Journal and Making Notes141
Use a Journal141
Explore the Journal142
Setting Up the Journal143
Add a Journal Entry144
Change a Journal Entry145
Delete a Journal Entry145
Move a Journal Entry146
Attach Journal Entries to Contacts146
Viewing Journal Entries147
Assign a Category147
Print Journal Entries148
Share Journals148
Make Notes149
Explore Notes149
Setting Up Notes150
Use Notes151
Share Notes155
Print Notes156
Using Notes in Other Outlook Areas157
Chapter 8Managing Files and Folders159
Work with Folders159
Create a Normal Folder160
Create a Search Folder161
Copying and Moving Folders162
Rename Folders163
Share Folders163
Delete Folders164
Set Folder Properties165
Copying and Moving Files166
Manipulate Files166
Viewing Files167
Share Files167
Delete Files167
Group Files167
Sort Files168
Import and Export Files169
Make Outlook Secure171
Set Security Options171
Encrypt Messages173
Protecting Against Viruses175
Chapter 9Using Forms, Labels, and Mail Merge177
Use Forms177
Explore Outlook Forms178
Modify a Standard Form179
Create a Custom Form180
Use the Controls Toolbox184
Change the Tab Order186
Use Separate Compose and Read Layouts186
Publish a Form188
Use a Custom Form189
Creating and Using a Template190
Perform a Mail Merge190
Prepare Contacts191
Selecting Contacts192
Prepare a Word Merge Document193
Perform a Mail Merge195
Print Mailing Labels195
Print Envelopes197
Chapter 10Using Outlook in Other Ways199
Use Instant Messaging with Outlook199
Set Up Instant Messaging200
Activate IM in Outlook201
Instant Messaging from Outlook201
Use Outlook with PDAs203
Set Up a PDA with Pocket PC203
Set Up ActiveSync204
Synchronize with a PDA206
Transfer Information with a PDA206
Managing a PDA and ActiveSync208
Back Up a PDA209
Other Extensions of Outlook210
Use the Office Clipboard210
Editing E-Mail with Word212
Browse the Web with Outlook213
Use Handwriting in Outlook214
Index217

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