Microsoft Office PowerPoint 2007 Complete Makeover Kit

Overview

Microsoft Office PowerPoint 2007 Complete Makeover Kit

This book is not as much about reading as it is about seeing and doing! That’s why we call it a kit. Full-color pages show you exactly how your slides will look as you follow the makeover steps, and all presentations in various stages of the makeover are on the accompanying CD.

Each of the eight makeovers has been carefully chosen so it’s relevant to anyone who has ever used PowerPoint. And...

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Overview

Microsoft Office PowerPoint 2007 Complete Makeover Kit

This book is not as much about reading as it is about seeing and doing! That’s why we call it a kit. Full-color pages show you exactly how your slides will look as you follow the makeover steps, and all presentations in various stages of the makeover are on the accompanying CD.

Each of the eight makeovers has been carefully chosen so it’s relevant to anyone who has ever used PowerPoint. And if you just upgraded to PowerPoint 2007, this book gives you a great introduction to the new version of the program, along with ample experience in using all the new features. There’s no better way of getting up to speed with PowerPoint 2007.

• Learn the tricks used by the creators of award-winning presentations

• Every makeover includes step-by-step instructions that are illustrated in full color

• Separate chapters dedicated to the PowerPoint 2007 interface and galleries

• Explore everything from choosing appropriate colors to visually representing data

• Perfect presentations by incorporating high-impact animation and multimedia elements

ON THE CD

• All sample presentations, plus all the files you need to do the makeovers

• Royalty free pictures

• Music tracks

• Templates and Themes

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Product Details

  • ISBN-13: 9780789736819
  • Publisher: Que
  • Publication date: 12/21/2007
  • Pages: 256
  • Product dimensions: 6.96 (w) x 9.10 (h) x 0.65 (d)

Meet the Author

Geetesh Bajaj has been a Microsoft PowerPoint MVP since 2001. He heads a presentation design studio based in India, where he lives with his wife and two children.

Geetesh has authored two books published by Wiley: Cutting Edge PowerPoint For Dummies and Cutting Edge PowerPoint 2007 For Dummies.He also co-authored a book published by Que: Special Edition Using Microsoft Office PowerPoint 2007.

Although Geetesh loves to write articles, design PowerPoint templates, and update his dozen-odd websites, his most enjoyable task is to take ugly presentations and make them look wow.That’s how the idea of this book originated.

You can sign up for his newsletter at www.indezine.com.

From 1997 through August 2005, Echo Swinford worked for a medical education communications company, where she was responsible for the development of enduring materials and standalone modules for continuing medical education programs. She recently completed her master’s degree in New Media at the Indiana University-Purdue University at Indianapolis School of Informatics and works as a self-employed presentation specialist.

Echo’s first book, Fixing PowerPoint Annoyances,was published by O’Reilly Media in February 2006, and she has a string of technical editing credits with other publishers. Echo has been a Microsoft PowerPoint MVP since early 2000.You can find PowerPoint tips and tricks on her website, www.echosvoice.com.

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Read an Excerpt

IntroductionIntroduction

This book is all about remaking your PowerPoint presentations so that they look better and you become more successful. Consider this question: Is this book old wine packaged in a new bottle? Read the question again: Old wine packaged in a new bottle.

Now choose one word that you consider to be the most important within the question, and tell us why you chose that particular word. Because we can't personally ask all our readers this question, we did the next best thing: We asked our friends! In addition, to be absolutely sure that the results would not be overly influenced by our friends, we also asked this question in a private online forum populated by people whom we had never met.

Here's our analysis of their responses:

  • If you chose old, you probably have tons of PowerPoint files from years and years of creating and delivering presentations. This book will help you make those presentations look more contemporary and stylish.

  • If you chose wine, you like the finer things in life—the bottles themselves don't matter as much to you. Fine presentation design is an art form that will become familiar to you within the covers of this book.

  • If you chose new, you probably are a novice—or at least someone who loves to learn new things all the time. You will enjoy the tricks you will learn in this book.

  • If you chose bottle, you are open to options and are brave. Very few people admitted that their first choice of a word in this phrase was bottle. Brave people love to break rules, as you'll learn in this book.

  • But what if you chose packaged,or why did you not choose that word? Well, the book you are holding in your hands is all about packaging. It doesn't matter whether the wine is old or the bottle is new. What's important is the packaging, because if the packaging doesn't give you sufficient information in a way that's pleasing to you, you might never even try the wine!

Yes, that was just an analogy; after all, one of the authors of this book doesn't even drink wine!

The PowerPoint presentation that you create or make over is packaging. Packaging is very important; in fact, let us repeat this and say it again: It is the packaging that will attract the potential client, possible investor, or perceived respondent, and the makeovers in this book will help you create better packaging.

If someone tells you that packaging is not important, ask him to compare a Cadillac to a Yugo. (After all, they both run, but which would you prefer to look at?) Or ask him if he's ever noticed how the food in a five-star restaurant is presented, how light falls on a solitaire diamond in a jewelry store, how some television commercials are better than others, or how people all over the world decorate their homes on holidays. The world expects great packaging, and our world has moved so far forward in the last few years that anything not properly packaged is hardly given a second glance. That might not be a great state of affairs, but then, we are not out to change the world; we just want to make your PowerPoint presentations look better!Why We Wrote This Book

We wrote this book because we wanted to share what we have learned over the years. We wanted to use those ideas to bring alive countless presentations all over the world so that the perception of "dead PowerPoint" dies.

There probably are 30 million PowerPoint users out there who can choose from a gazillion PowerPoint books that attempt to be replacements for manuals or to go a little further and show users how they can use the tons of features PowerPoint provides. Those books are more like reference books that can be pulled off the bookshelf when required. This book is not a replacement for those books, although you might not need them when using this one!

This book looks at a very few options in PowerPoint that can make a huge difference. It's like that famous 20:80 concept: 20 percent of the options can make 80 percent of the difference. So we'll fully cover that 20 percent to help you create better presentations in very little time.How to Use This Book

A large number of pages cover the eight makeover chapters that are the raison d'être of this book. All these makeover chapters were written as do-it-yourself tutorials that are entirely self-contained. Peppered with visuals, each makeover can be finished at one sitting or whenever you have the time.

Each makeover is divided into individual steps, and you don't even have to start at the first step because we include a copy of the makeover presentation at the end of each step; you'll find it on the CD. Just choose which step you want to start with and get started. Thus, whether you have five minutes or five hours, there's something for everyone.

We also kept the makeovers independent of other programs, so we won't ask you to open Photoshop or some other program that you don't have and do something with it. Everything you learn to do within the covers of this book is possible using PowerPoint 2007.How This Book Is Organized

This book is divided into three parts.Part I: The Basics

Part I looks at how PowerPoint 2007 differs from earlier versions and gives a quick walkthrough of the interface and its elements. Part II: The Makeovers

Part II is the heart of the book.

Chapter 2, "Makeover 1: A Corporate Presentation," is a typical corporate presentation that explains a new policy. Replacing clip art with photographs gives it a more sophisticated look.

Chapter 3, "Makeover 2: Medical Speaker Training," has lots of information on using charts and improving them with graphics and color.

Chapter 4 "Makeover 3: School Project," uses a "kid-friendly" look and shows you how a very simple presentation can be made to look elegant in little time.

Chapter 5, "Makeover 4: A Quick Team Presentation," explains how you can take slides from disparate sources and create a cohesive look with these seemingly different slides.

Chapter 6, "Makeover 5: Halloween Scrapbook," is a picture scrapbook presentation that gets "spooked out" with scary graphics and is set to eerie music.

Chapter 7, "Makeover 6: Kiosk Presentation," is in a kiosk in the entryway of the local high school. It lets the user view a map of the school, see a calendar of upcoming events, and get information about those events. This one gets jazzed up with some improvements to graphics and the addition of animation to the calendar.

Chapter 8, "Makeover 7: No Bullets Presentation," is an advertising tale: plenty of visuals and just the right amount of text. It's based on an award-winning presentation from Ethos3 Communications that takes a boring bulleted presentation to visual heaven.

Chapter 9, "Makeover 8: Trade Show Loop Presentation," uses high-impact animation to grab the viewers' attention. It's based on a makeover by Julie Terberg, the technical editor for this book.Part III: Resources

Part III includes additional resources.

Chapter 10, "The Gallery," shows sample design layouts and inspiration.

Chapter 11, "Everything Else We Wanted to Squeeze In!": The title says it all! You will find this on the CD or at http://www.informit.com/title/9780789736819.

"On the CD," has specific information about what you'll find on the accompanying CD.Who Should Use This Book?

Almost anyone with a basic understanding of Microsoft Windows and Office can use this book. We won't show you how you can open and save a file, but we will show you how to do everything else.

Beginners, intermediate users, and advanced users can benefit from this book and the concepts it introduces.

© Copyright Pearson Education. All rights reserved.

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Table of Contents

Introduction

Part I The Basics

Chapter 1 Exploring PowerPoint 2007

The Interface

The Ribbon

The Slide Pane

The Slide Workspace

The Status Bar

New and Different Features

New Features

Changed or Missing Features

Part II The Makeovers

Chapter 2 Makeover 1: A Corporate Presentation

About This Makeover

Step 1. Apply a Theme

Step 2. Create a Slide Layout

Add the Layout

Add Placeholders to the Layout

Name the Layout

Step 3. Apply the Slide Layout to Existing Slides

Step 4. Add Pictures to the Picture Placeholder

Step 5. Fine-tune Your Text

Change Line Spacing on the Slide Layout

Turn Off Autofitting and Reapply Line Spacing to One Slide

Chapter 3 Makeover 2: Medical Speaker Training

About This Makeover

Step 1. Apply a Theme

Step 2. Anchor the Text in the Title Placeholder

Step 3. Putting the Placeholders to Work

Reset the Slide Layout

Apply Appropriate Layouts as Necessary

Add Text to Placeholders

Step 4. Add and Format Tabs for Uniform Alignment

Step 5. Use SmartArt Diagrams

Add and Format a SmartArt Diagram

Format the Events Labels and Lines

Step 6. Create a Table

Step 7. Use Quick Styles to Create Great-looking Charts

Chapter 4 Makeover 3: School Project

About This Makeover

Step 1. Apply and Edit Themes

Apply the Theme to the Entire Presentation

Change the Border

Step 2. Edit the First Slide

Step 3. Add Some Pictures, Add Some Effects

Step 4. Compress Your Presentation

Chapter 5 Makeover 4: A Group Presentation

About This Makeover

Step 1. Reapply Slide Layouts

Step 2. Choose a New Theme

Step 3. Prune Text and Add New Slides

Pruning Text

Adding New Slides

Step 4. Add the Footnotes

Step 5. A Table Overhaul

Step 6. Fix Those Incomplete Slides

Chapter 6 Makeover 5: Halloween Scrapbook

About This Makeover

Step 1. Change the Background

Step 2. Create Theme Fonts

Step 3. Apply Theme Fonts

Step 4. Fine-tune Your Fonts Further

Step 5. Create New Theme Colors

Step 6. Apply Theme Variations

Step 7. Add and Rename Slide Layouts

Adding Placeholders to the Slide Layout

Resizing Picture Placeholders

Final Adjustments to the Picture Slide Layout

Step 8. Refine Your Picture Placeholders

Step 9. Apply Slide Layouts

Step 10. Slide Layout Finishing Touches

Step 11. Create or Import Graphic Elements

Step 12. Add Scary Music

Chapter 7 Makeover 6: Kiosk Presentation

About This Makeover

Step 1. Create and Apply Appropriate Slide Layouts

Reposition and Fade the Logo

Create Graphic Text

Duplicate and Reorder the Layouts

Apply Slide Layouts

Step 2. Create Buttons and Add Links for Navigation

Create the Buttons

Add Navigation Links

Copy and Format the Buttons for Each Slide

Step 3. Improve the Appearance of Other Elements

Apply Transparency and Shape Effects

Format the Calendar Table

Step 4. Apply Trigger Animations

Add Shapes to Animate

Apply Animations and Add Trigger Settings

Apply Exit Animation

Set Up Kiosk Mode

Step 5. Create the Awards Slide

Chapter 8 Makeover 7: No Bullets Presentation

About This Makeover

Step 1. Apply a Clean Theme

Step 2. Create a Slide from Each Bullet

Step 3. Change the Slide Layout

Step 4. Consolidate the Slides

Step 5. Add More Slides

Step 6. Add Pictures

Step 7. Work with the Titles and Slide Backgrounds

Chapter 9 Makeover 8: Trade Show Loop Presentation

About This Makeover

Step 1. Set Up Theme Colors and Slide Master

Step 2. Prepare the Logo for Animation

Add Shapes to Frame the Logo

Crop and Align the Logo and Shapes

Step 3. Animate the Logo

Step 4. Create and Animate a Message Slide

Add Graphics to a Copy of a Slide

Add Animation

Step 5. Add Some Oomph to Lists of Customers

Add Graphics to a Copy of a Slide

Animate the Objects

Create a New Slide Based on the Existing Slide

Step 6. Dress Up a Basic Text Slide

Start with a Copy of an Existing Slide

Copy and Modify Existing Graphics

Add Exit Animations

Step 7. Add a Picture of the Product

Start with a Copy of an Existing Slide

Add Animation

Step 8. Create an End Slide to Close the Loop

Step 9. Add Music

Part III RESOURCES

Chapter 10 The Gallery

Color Coordination

Choose Themes Wisely

Consider Color When Using Text Effects

Consider Changing Theme Colors

Avoid Clashing Colors That Sacrifice Contrast

Text Contrast

Examine Theme Text Colors

Contrasting Colors

Contrast in Gradients

Text and Pictures

Shape Styles Gallery

Picture Styles

Don’t Use These Fonts

Avoid Using Too Many Font Styles in a Presentation

Use Suitable Fonts

Use Caution with Dingbats

Color Harmonies

Monochromatic

Analogous

Split Complementary

Double Complementary

Appendix On the CD

Makeover Files

Utilities and Supporting Applications

ON THE CD

Chapter 11 Everything Else We Wanted to Squeeze In!

PowerPoint 2007 Editions

PowerPoint 2007 Installation Notes

Customizing the Ribbon

Resources

The PowerPoint Makeover Kit Site

PowerPoint Sites

PowerPoint Discussion Groups

Blogs

Media (Clip Art, Photos,Music, and Video)

PowerPoint Templates

0789736810 TOC 10/9/2007

Read More Show Less

Preface

Introduction

This book is all about remaking your PowerPoint presentations so that they look better and you become more successful. Consider this question: Is this book old wine packaged in a new bottle? Read the question again: Old wine packaged in a new bottle.

Now choose one word that you consider to be the most important within the question, and tell us why you chose that particular word. Because we can't personally ask all our readers this question, we did the next best thing: We asked our friends! In addition, to be absolutely sure that the results would not be overly influenced by our friends, we also asked this question in a private online forum populated by people whom we had never met.

Here's our analysis of their responses:

  • If you chose old, you probably have tons of PowerPoint files from years and years of creating and delivering presentations. This book will help you make those presentations look more contemporary and stylish.
  • If you chose wine, you like the finer things in life—the bottles themselves don't matter as much to you. Fine presentation design is an art form that will become familiar to you within the covers of this book.
  • If you chose new, you probably are a novice—or at least someone who loves to learn new things all the time. You will enjoy the tricks you will learn in this book.
  • If you chose bottle, you are open to options and are brave. Very few people admitted that their first choice of a word in this phrase was bottle. Brave people love to break rules, as you'll learn in this book.
  • But what if you chose packaged, or why did you not choose that word? Well, the book you are holding in your hands is all about packaging. It doesn't matter whether the wine is old or the bottle is new. What's important is the packaging, because if the packaging doesn't give you sufficient information in a way that's pleasing to you, you might never even try the wine!

Yes, that was just an analogy; after all, one of the authors of this book doesn't even drink wine!

The PowerPoint presentation that you create or make over is packaging. Packaging is very important; in fact, let us repeat this and say it again: It is the packaging that will attract the potential client, possible investor, or perceived respondent, and the makeovers in this book will help you create better packaging.

If someone tells you that packaging is not important, ask him to compare a Cadillac to a Yugo. (After all, they both run, but which would you prefer to look at?) Or ask him if he's ever noticed how the food in a five-star restaurant is presented, how light falls on a solitaire diamond in a jewelry store, how some television commercials are better than others, or how people all over the world decorate their homes on holidays. The world expects great packaging, and our world has moved so far forward in the last few years that anything not properly packaged is hardly given a second glance. That might not be a great state of affairs, but then, we are not out to change the world; we just want to make your PowerPoint presentations look better!

Why We Wrote This Book

We wrote this book because we wanted to share what we have learned over the years. We wanted to use those ideas to bring alive countless presentations all over the world so that the perception of "dead PowerPoint" dies.

There probably are 30 million PowerPoint users out there who can choose from a gazillion PowerPoint books that attempt to be replacements for manuals or to go a little further and show users how they can use the tons of features PowerPoint provides. Those books are more like reference books that can be pulled off the bookshelf when required. This book is not a replacement for those books, although you might not need them when using this one!

This book looks at a very few options in PowerPoint that can make a huge difference. It's like that famous 20:80 concept: 20 percent of the options can make 80 percent of the difference. So we'll fully cover that 20 percent to help you create better presentations in very little time.

How to Use This Book

A large number of pages cover the eight makeover chapters that are the raison d'être of this book. All these makeover chapters were written as do-it-yourself tutorials that are entirely self-contained. Peppered with visuals, each makeover can be finished at one sitting or whenever you have the time.

Each makeover is divided into individual steps, and you don't even have to start at the first step because we include a copy of the makeover presentation at the end of each step; you'll find it on the CD. Just choose which step you want to start with and get started. Thus, whether you have five minutes or five hours, there's something for everyone.

We also kept the makeovers independent of other programs, so we won't ask you to open Photoshop or some other program that you don't have and do something with it. Everything you learn to do within the covers of this book is possible using PowerPoint 2007.

How This Book Is Organized

This book is divided into three parts.

Part I: The Basics

Part I looks at how PowerPoint 2007 differs from earlier versions and gives a quick walkthrough of the interface and its elements.

Part II: The Makeovers

Part II is the heart of the book.

Chapter 2, "Makeover 1: A Corporate Presentation," is a typical corporate presentation that explains a new policy. Replacing clip art with photographs gives it a more sophisticated look.

Chapter 3, "Makeover 2: Medical Speaker Training," has lots of information on using charts and improving them with graphics and color.

Chapter 4 "Makeover 3: School Project," uses a "kid-friendly" look and shows you how a very simple presentation can be made to look elegant in little time.

Chapter 5, "Makeover 4: A Quick Team Presentation," explains how you can take slides from disparate sources and create a cohesive look with these seemingly different slides.

Chapter 6, "Makeover 5: Halloween Scrapbook," is a picture scrapbook presentation that gets "spooked out" with scary graphics and is set to eerie music.

Chapter 7, "Makeover 6: Kiosk Presentation," is in a kiosk in the entryway of the local high school. It lets the user view a map of the school, see a calendar of upcoming events, and get information about those events. This one gets jazzed up with some improvements to graphics and the addition of animation to the calendar.

Chapter 8, "Makeover 7: No Bullets Presentation," is an advertising tale: plenty of visuals and just the right amount of text. It's based on an award-winning presentation from Ethos3 Communications that takes a boring bulleted presentation to visual heaven.

Chapter 9, "Makeover 8: Trade Show Loop Presentation," uses high-impact animation to grab the viewers' attention. It's based on a makeover by Julie Terberg, the technical editor for this book.

Part III: Resources

Part III includes additional resources.

Chapter 10, "The Gallery," shows sample design layouts and inspiration.

Chapter 11, "Everything Else We Wanted to Squeeze In!": The title says it all! You will find this on the CD or at http://www.informit.com/title/9780789736819.

"On the CD," has specific information about what you'll find on the accompanying CD.

Who Should Use This Book?

Almost anyone with a basic understanding of Microsoft Windows and Office can use this book. We won't show you how you can open and save a file, but we will show you how to do everything else.

Beginners, intermediate users, and advanced users can benefit from this book and the concepts it introduces.

© Copyright Pearson Education. All rights reserved.

Read More Show Less

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