Microsoft Outlook 98 Field Guide

Microsoft Outlook 98 Field Guide

by Stephen L. Nelson
     
 

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Here's the fast way to find practical answers about Microsoft Outlook 98. With this handy reference and guide, accurate information about everything from tools to terms to techniques is always close at hand.

Experience Level: Beginner/ Intermediate

Overview

Here's the fast way to find practical answers about Microsoft Outlook 98. With this handy reference and guide, accurate information about everything from tools to terms to techniques is always close at hand.

Experience Level: Beginner/ Intermediate

Product Details

ISBN-13:
9781572317284
Publisher:
Microsoft Press
Publication date:
03/11/1998
Series:
EU-Field Guide
Pages:
196
Product dimensions:
5.54(w) x 8.45(h) x 0.72(d)

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OUTLOOK A-Z

Microsoft Internet Explorer

Outlook comes with a copy of Microsoft's Web browser, Internet Explorer. Using Internet Explorer, you can view Web pages and even access other Internet resources.

SEE ALSO Outlook Express

Microsoft Schedule+

Microsoft Schedule+ is another time-management components of the Exchange family of products. Using Schedule+, you can schedule appointments and meetings, keep a to-do list, and organize projects. Because you can do all of these things in Outlook as well, you don't need Schedule+. But you should know that if you used Schedule+ with Exchange and you're hooked on it, you can still use it as your main scheduling program. To do this, choose the Tools menu's Options command, click the Preferences tab, dick Calendar Options, and then select the Use Microsoft Schedule+ As My Primary Calendar check box.

Microsoft Word

If you have Microsoft Word 97, you can use Word as your e-mail editor and call on the power of Word to help you write your messages. To tell Outlook you want to use Word as your e-mail editor, choose the Tools menu's Options command. On the Mail Format tab, select Microsoft Word from the Send In This Message Format drop-down list box. The next time you open a New Message window, Outlook displays a little message box to alert you that it is opening Word as your e-mail editor. If you look carefully, you can see that the Message form now includes extra buttons on the toolbars. (You might recognize these buttons from Word.) You can use these buttons to edit and format your e-mail messages. MIME MIME stands for "multipurpose Internet mail extensions." MIME is a protocol that lets you attach binary files to e-mail messages and send these over the Internet. As long as the people to whom you send messages also have e-mail readers that support the MIME protocol and the mail servers you and your recipients use support the MIME protocol, others can extract and use the files you send them. For example, using MIME, someone can attach a Microsoft Word document to an e-mail message. If the recipient's e-mail reader supports MIME, the recipient can save the Word document in the e- mail message. If the recipient has a copy of Word for Windows, he or she can open and work with the document in Word.

While Outlook understands and supports the MIME protocol, not all e-mail clients and servers do. For this reason, sometimes you can't use MIME. Sometimes you need to use Uuencode.

NetMeeting

Microsoft Internet Explorer and the full installation of Outlook come with a conferencing program called NetMeeting. NetMeeting lets you audio-conference or video-conference with another person over the Internet. To make full use of NetMeeting, you need speakers, a microphone, and optionally, a video camera.

Using Outlook to Store NetMeeting Information

When you create contact items, you can enter NetMeeting information for the contact by clicking the Details tab of the Contact form. Enter the name of the directory server over which the Internet calls with the contact take place in the Directory Server text box. Enter the contact's e-maiL alias in the E-MaiL Alias text box.

To create a NetMeeting appointment in the Calendar, create an appointment item in the usual way and then select the This Is An Online Meeting check box. Click the Online tab to enter a server for the meeting location and the e-mail address of the meeting organizer. To organize an online meeting yourself and send meeting requests to other attendees, choose the Actions menu's New Online Meeting Request command.

Starting NetMeeting

You can place a NetMeeting call to a contact by selecting the contact in your Contacts folder and choosing the Actions menu's Call Using NetMeeting command. You can place a NetMeeting call to someone on one of your other Address Book lists by choosing the Go menu's Internet Call command and the Internet Call submenu's From Address Book command. You can also open NetMeeting by choosing the Go menu's Internet Call command and the Internet Call submenu's Internet Call command.

SEE ALSO Plan A Meeting Wizard

Network

SEE ALSO Internet; Intranet

Newsgroup SEE Newsreader

Newsreader

Outlook 98 comes with a program called Outlook Express News, which is an Internet newsreader. Newsreaders let you read e-mail messages that people have posted to newsgroups. (A newsgroup works like an electronic bulletin board.) Using Outlook Express News, you can also post your own messages to newsgroups.

Installing Outlook Express News

You install Outlook Express News at the same time that you install Outlook. To configure Outlook Express News so that it works with your Internet service provider's newsgroup server, you may need to run the Connection Wizard. Or, alternatively, you may need to get and then follow whatever configuration instructions your Internet service provider supplies.

Starting Outlook Express News

You can start Outlook Express News by choosing Microsoft Outlook Newsreader from your Programs menu. You can also start Outlook Express News from within Outlook by choosing the Go menu's News command.

Previewing a Newsgroup

To check out the messages posted to a newsgroup, follow these steps:

1 Select the server that stores the newsgroup from the list on the left.

2 Click the Newsgroups toolbar button. Outlook Express News displays the Newsgroups dialog box.

3 Scroll through the list of newsgroups on the server until you see one that interests you. Or type a keyword in the text box to shorten the list of available newsgroups to ones that include the keyword in their name.

4 Click Go To.

Subscribing to a Newsgroup

To add a newsgroup to your newsgroup list so that you can easily visit the newsgroup on future occasions, you need to subscribe to the newsgroup. Subscribing doesn't cost you anything; it just allows you to access the newsgroup more quickly. To subscribe to a newsgroup you are previewing, right-click its name and choose the shortcut menu's Subscribe To This Newsgroup command. To subscribe to a newsgroup that isn't displayed in your newsgroup list, follow these steps:

1 Select the server that stores the newsgroup from the list on the left.

2 Click the Newsgroups toolbar button to display the Newsgroups dialog box.

3 Double-click the newsgroup to which you want to subscribe. (You can subscribe to multiple newsgroups by repeating this step.)...

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