Microsoft PowerPoint 2000 Step by Step

Overview

MICROSOFT POWERPOINT 2000 STEP BY STEP is the easiest and fastest way to teach yourself to use the latest upgrade of Microsoft’s popular desktop slide presentation program. Work through every lesson to complete the full course, or do individual lessons to learn just the skills you need. Either way, you learn at your optimum pace from the teacher who knows you best—you.

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Overview

MICROSOFT POWERPOINT 2000 STEP BY STEP is the easiest and fastest way to teach yourself to use the latest upgrade of Microsoft’s popular desktop slide presentation program. Work through every lesson to complete the full course, or do individual lessons to learn just the skills you need. Either way, you learn at your optimum pace from the teacher who knows you best—you.

With this book and Microsoft PowerPoint 2000, you’ll learn to:

  • Create, deliver, and print slide presentations
  • Outline your ideas and add and modify text
  • Apply and modify templates
  • Implement color schemes
  • Add clip art, charts, and graphs; draw and modify objects
  • Create a presentation using Microsoft Office multimedia files
  • Publish your presentations for viewing on the Internet or intranets
  • Broadcast your presentations in real time over the Internet or intranets
  • Share a presentation in an online meeting

This book is approved courseware for the Microsoft Office Specialist Program. Go to: http://www.microsoft.com/learning/mcp/officespecialist/default.mspx

Microsoft(r) Powerpoint 2000 Step By Step, instructs the beginning to advanced user on getting the most out of this popular presentation graphics program. The personal training system offers easy-to-follow lessons that include clear objectives and real-world examples.

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Product Details

  • ISBN-13: 9781572319721
  • Publisher: Microsoft Press
  • Publication date: 5/4/1999
  • Series: Microsoft Step by Step Series
  • Edition description: BK&CD ROM
  • Edition number: 1
  • Pages: 352
  • Sales rank: 1,277,454
  • Product dimensions: 7.39 (w) x 9.24 (h) x 1.14 (d)

Meet the Author

Perspection, Inc. is a technology training company committed to providing information to help people communicate, make decisions, and solve problems.

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Read an Excerpt

Excert from

Chapter 5: Adding and Modifying Text

Selecting and Deselecting Objects

An object is anything that can be manipulated. For example, the title object on a slide is all the text in the title, which is treated as a unit. To make formatting changes to all of the text in a text object, you need to select the object. To select an object, click a part of the object using the pointer. To deselect an object, move the pointer off the object into a blank area of the slide and click.

Understanding Selection Boxes

There are two ways a text object can be selected. When a text object is surrounded by a slanted-line selection box, consisting of gray slanted lines, it is ready for you to edit any individual content within the box; for example, you can type or delete text. When a text object is surrounded by a fuzzy outline, called a dotted selection box, the entire object is selected and is ready to be edited as an object; that is, it can be manipulated as a whole. The white squares at each corner of either type of selection box are resize handles, and are used to adjust and resize the object. A sample of each selection box is shown in the following illustrations:

Select and deselect a text object

1: On slide 1, click directly on top of the title object.
The text box is selected with the slanted-line selection box.

2: Position the pointer directly on top of an edge of the slanted-line selection box.
The pointer changes to the selection pointer shown in the margin.

3: Click the mouse button.
The selection box changes to a dotted selection box.

4:Click outside the selection box in a blank area of the slide.
The text box is deselected.

Tip

You can select an object as a whole with only one click. Position the mouse pointer above or below the object until the pointer changes to the selection pointer, and then click. The dotted selection box will appear.

Adding Text to Your Slide

Usually, slides contain a title object and a paragraph text object into which you enter your main ideas. You can also place other text objects on your slide using the Text Box tool, available by clicking the Text Box button on the Drawing toolbar.

You can create two types of text objects: a text label, which refers to text that does not wrap within a defined box, and a word processing box, which refers to text that wraps inside the boundaries of an object. You usually use a text label to enter short notes or phrases, while for longer sentences, you would use a word processing box.

Once you have created a word processing box or a text label, you can switch between them by changing the word-wrap option and the fit text option in the Format Text Box dialog box. You can also change a text label to a word processing box by dragging one of the corner resize handles to make the box smaller. The text will then wrap automatically.

The text you create on a slide using the Text Box tool doesn't appear in Outline view. Only text entered in a title placeholder and a main text placeholder appears in Outline view.

Add text in a text object You can add text in any PowerPoint text object. You place the insertion point where you want to type the new text.

1: Drag the scroll box to slide 5 ("Media Plan").
Regardless of which you view you're in, work in the Slide pane.

2: Click immediately after the word homework in the first bulleted item.

3: Press the Spacebar, and then type for you The paragraph automatically wraps in the text object. Your presentation window should look like the following illustration:

4: Click outside the slanted-line selection box to deselect the text object.

Create a text label

To create a text label on your slide, you use the Text Box tool to select a place on the slide for your text, and then you start typing.

1: On the Drawing toolbar, click the Text Box button.
The pointer changes to the upside-down T-pointer.

2: Position the pointer at the bottom center of the slide.

3: Click to create a text label.
A small empty selection box composed of gray slanted lines appears with the blinking insertion point in it.

4: Type Media types are listed on slide 4.
Your presentation window should look like the following illustration:

5: Click a blank area of the slide.
The text label is deselected.

Create a word processing box

To create a word processing box, you use the Text Box tool just as you did for the text label, but instead of clicking, you drag the pointer to create a text box of the appropriate width.

1: Click the Next Slide button to advance to slide 6.

2: On the Drawing toolbar, click the Text Box button.

3: Position the pointer below the last bullet, about halfway between the bulleted item and the bottom of the slide, and then drag to create a box that extends approximately halfway across the slide.

When you release the mouse button, a slanted-line selection box appears with the blinking insertion point in it. You can now enter your text.

4: Type It is worth it to create community relationships on several levels.
The width of the box doesn't change, but the words wrap, and the box height increases to accommodate the complete entry.

Your presentation window should look like the following illustration:

5: Click a blank area of the slide to deselect the text object.

Adjusting the Position of Text Objects

You have complete control over the placement and position of your text in PowerPoint. You can adjust the text object to fit the size of the text.

Adjust a text object

1: Click the bottom text box on slide 6, and then click the edge of the text box to select it with the dotted selection box.

2: On the Format menu, click Text Box. The Format Text Box dialog box opens.

3: Click the Text Box tab.

4: Click the Word Wrap Text In AutoShape check box to clear it.

5: Click the OK button.

The word processing box has been changed to a text label and stretches across the slide, or perhaps beyond the slide boundary.

Tip
You can also convert a text label to a word processing box by dragging a resize handle to resize the text box to reduce the width and lengthen it. The text inside will wrap automatically inside the new dimensions of the text box.

6: On the Standard toolbar, click the Undo button.

Adjust a text placeholder
1: Position the pointer near the bulleted text on slide 6 until it changes to the selection pointer, and click to select the paragraph text object. Notice that the dotted selection box is larger than it needs to be (there is additional white space at the bottom).

2: On the Format menu, click Placeholder.
The Format AutoShape dialog box appears.

3: Click the Text Box tab.

4: Click the Resize AutoShape To Fit Text check box to select it, and then click the OK button.

5: Click a blank area of the slide to deselect the text box.
The object adjusts to fit the size of the text.

Formatting Text

After you have finished adjusting your text, you can change text formatting, such as bullet type, font size, and font type, by selecting the text object and clicking one or more formatting buttons on the Formatting toolbar. You can also easily adjust the vertical space between selected lines and paragraphs, or change the alignment of text in an object.

Remove and add text and number bullets

1: Click the edge of the bulleted text box on slide 6 to select it with the dotted selection box.

2: On the Formatting toolbar, click the Bullets button.
The bullets for the four lines of text disappear.

3: On the Formatting toolbar, click the Numbering button to change the bullets to numbers.

Tip
When you add a new line to a numbered list, AutoNumber automatically reorders the numbers.

4: On the Formatting toolbar, click the Bullets button again.

Format text in a text object
1: Click the Next Slide button to go to slide 7.

2: Position the pointer near the edge of the quote in the text box until the pointer changes to the selection pointer, and click to select it.

A dotted selection box appears around the text object indicating it's selected. Any formatting changes will be made to all the text in it.

3: On the Formatting toolbar, click the Italic button.
The text in the object changes to italic.

4: On the Formatting toolbar, click the Decrease Font Size button to reduce the font size setting to 20 points.

5: On the Drawing toolbar, click the Font Color button drop-down arrow.
A text color menu of the current color scheme appears.

6: Click the yellow color as indicated in the following illustration:

The font color in the word processing box changes to yellow. The line on the Font Color button also changes to yellow, indicating the currently selected font color.

7: Drag the I-beam pointer over the words Je ne sais quois to select them. The slanted-line selection box appears and individual text can be formatted

8: On the Formatting toolbar, click the Italic button.

9: Click a blank area of the slide to deselect the text object.

Change text alignment

To align text in an object, you first select the object and then click an alignment button on the Formatting toolbar.

1: Select the text box at the bottom of slide 7.

2: On the Formatting toolbar, click the Center button.
The text in the text object aligns to the center.

3: Click a blank area of the slide to deselect the text box.

Decrease paragraph spacing
1: Click the edge of the bulleted paragraph text box on slide 7 with the selection pointer.

The dotted selection box appears.

2: On the Formatting toolbar, click the More Buttons drop-down arrow, and then point to Add Or Remove Buttons.

A list of all the buttons currently available for the Formatting toolbar appears.

3: In the list of additional buttons, click the Decrease Paragraph Spacing button to place it on the toolbar (a check mark will appear next to the entry).

4: Click the More Buttons drop-down arrow to close the list.

5: On the Formatting toolbar, click the Decrease Paragraph Spacing button. The paragraph spacing in the text box decreases by 0.1 from 1.0 to 0.9.

6: Click a blank area of the slide to deselect the text box.

Adjust line spacing

To make other line spacing changes, you use the Line Spacing command.

1: Click the edge of the bulleted paragraph text object on slide 7 to select it.

2: On the Format menu, click Line Spacing.
The Line Spacing dialog box appears.

3: Click the Before Paragraph down arrow until 0.1 appears.

4: Click the OK button.
The paragraph spacing before each paragraph decreases by 0.1.

5: Click a blank area of the slide to deselect the text box.

Tip
Everything you can do to manipulate a text label or word processing box you can do to any text object, including title and paragraph text objects, and vice versa.

Moving a Text Object

You can move a text object to any place on a slide to improve the appearance of your presentation. To move a text object, drag the edge of the text object's selection box.

Move a text object

1: Click the edge of the text box at the bottom of slide 7 with the selection pointer.
The dotted selection box appears.

2: Drag the edge of the selection box to center the text object between the bottom of the slide and the bulleted text box.

3: Click a blank area of the slide to deselect the text box.
Your presentation window should look like the following illustration:

Finding and Replacing Text and Fonts

The Find and Replace commands allow you to locate and change specific text in your presentation. Find helps you locate a specific word, while Replace locates all occurrences of a word and replaces them with a different one. The Replace Fonts command allows you to replace the font style you have been using with another.

Replace text In this exercise, you use the Replace command to find the word facets and replace it with the word aspects.

1: On the Edit menu, click Replace.
The Replace dialog box appears.

2: Click the Find What box, and then type facets

3: Press Tab or click in the Replace With box.

4: Type aspects

5: Click the Find Next button.

PowerPoint finds and selects the word facets on slide 5. If the dialog box covers up the selected text, drag the Replace dialog box title bar out of the way so you can see the text.

6: Click the Replace button.
An alert box appears, telling you PowerPoint has finished searching the presentation.

7: Click the OK button.

8: Click the Close button in the Replace dialog box.
The Replace dialog box closes.

9: Click a blank area of the slide to deselect any text boxes.

Replace fonts

In this exercise, you replace the font Arial with Impact.

1: On the Format menu, click Replace Fonts.
The Replace Font dialog box appears.

2: Click the Replace drop-down arrow.

3: Click Arial.

4: Click the With drop-down arrow.

5: Scroll down and click Impact.

6: Click the Replace button.
Throughout your presentation, the text formatted with the Arial font changes to the Impact font.

7: Click the Close button in the Replace Fonts dialog box.

AutoCorrecting Text While Typing

With AutoCorrect, PowerPoint automatically fixes common capitalization errors and replaces common misspellings with the correct spelling as you type. For example, if you always type tehm instead of them, you can create an AutoCorrect entry named tehm. Then, whenever you type tehm followed by a space or punctuation mark, PowerPoint will replace it with them. ...
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Table of Contents


Part 1: Basic Skills ..... 1
Lesson 1: Creating a Presentation ..... 3
Lesson 2: Working with a Presentation ..... 23
Lesson 3: Printing a Presentation ..... 39
Part 2: Organizing Your Ideas ..... 57
Lesson 4: Outlining Your Ideas ..... 59
Lesson 5: Adding and Modifying Text ..... 77
Part 3: Making Your Ideas Communicate ..... 101
Lesson 6: Applying and Modifying Templates ..... 103
Lesson 7: Using a Color Scheme ..... 121
Lesson 8: Drawing and Modifying Objects ..... 133
Part 4: Adding Clip Art, Charts, and Graphs ..... 165
Lesson 9: Inserting Information into PowerPoint ..... 167
Lesson 10: Creating and Editing a Graph ..... 189
Part 5: Producing and Sharing a Presentation ..... 211
Lesson 11: Producing a Slide Show ..... 213
Lesson 12: Creating a Multimedia Presentation ..... 231
Lesson 13: Creating an Internet Presentation ..... 247
Lesson 14: Reviewing and Sharing a Presentation ..... 263
Appendix A: If You Are New to Windows or PowerPoint ..... 285
Appendix B: Customizing PowerPoint ..... 299
Index ..... 307
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