Microsoft PowerPoint 2010 On Demand

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What you need, when you need it!

Need answers quickly? Microsoft PowerPoint 2010 on Demand provides those answers in a visual step-by-step format. We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions.



MCAS Exam Prep

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Microsoft PowerPoint 2010 On Demand

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What you need, when you need it!

Need answers quickly? Microsoft PowerPoint 2010 on Demand provides those answers in a visual step-by-step format. We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions.



MCAS Exam Prep

More than 500 Essential PowerPoint Tasks

Inside the Book

• Create powerful presentations faster using ready-made templates

• Organize information in sections and add impact with clip art, SmartArt diagrams, tables, and charts

• Make your presentation come alive with custom animations, 3-D effects, and slide transitions

• Embed, format, trim, and add text to videos in your presentation

• Add comments and email your presentation to others for review

• Broadcast your presentation over the Internet in a browser

• Use SharePoint to collaborate and share documents

• Prepare for the Microsoft Certified Application Specialist (MCAS) exam

Bonus Online Content

Register your book at to gain access to:

• Workshops and related files

• Keyboard shortcuts

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Product Details

  • ISBN-13: 9780789742803
  • Publisher: Que
  • Publication date: 8/6/2010
  • Series: On Demand Series
  • Pages: 508
  • Sales rank: 851,492
  • Product dimensions: 7.40 (w) x 9.00 (h) x 0.90 (d)

Meet the Author

Steve Johnson has written more than 50 books on a variety of computer software, including Adobe Photoshop CS4, Adobe Flash CS4, Adobe Dreamweaver CS4, Adobe InDesign CS4, Adobe Illustrator CS4, Microsoft Windows 7, Microsoft Office 2007, Microsoft Office 2008 for the Macintosh, and Apple Mac OS X Snow Leopard. In 1991, after working for Apple Computer and Microsoft, Steve founded Perspection, Inc., which writes and produces software training. When he is not staying up late writing, he enjoys playing golf, gardening, and spending time with his wife, Holly, and three children, JP, Brett, and Hannah. Steve and his family live in Pleasanton, California, but can also be found visiting family all over the western United States.

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Table of Contents


1 Getting Started with PowerPoint 1

Starting Power Point 2

Viewing the PowerPoint Window 3

Using the Ribbon 4

Choosing Commands 5

Working with Toolbars 6

Choosing Dialog Box Options 8

Using the Status Bar 9

Creating a Blank Presentation 10

Creating a Presentation Using a Template 11

Opening a Presentation 12

Arranging Windows 14

Using Task Panes and Window Panes 15

Understanding PowerPoint Views 16

Browsing a Presentation 18

Documenting Properties 20

Converting an Existing Document 21

Getting Help While You Work 22

Saving a Presentation 24

Saving a Presentation with Different Formats 26

Recovering a Document 28

Maintaining and Repairing Office 30

Getting Updates on the Web 31

Closing a Presentation and Quitting PowerPoint 32

2 Developing Presentation Content 33

Creating New and Consistent Slides 34

Working with Objects 36

Developing Text 38

Entering Text 40

Editing Text 42

Setting Editing Options 43

Correcting Text While Typing 44

Undoing and Redoing an Action 46

Resizing Text While Typing 48

Inserting Information the Smart Way 50

Inserting and Developing an Outline 52

Moving and Indenting Text 54

Setting Tabs 56

Changing Text Alignment and Spacing 58

Changing Character Spacing 60

Changing Character Direction 61

Formatting Text 62

Modifying a Bulleted and Numbered List 64

Auto Formatting Text While Typing 66

Applying a Format Style 68

Inserting Symbols 69

Creating a Text Box 70

Creating Text Columns 72

Finding and Replacing Text 73

Rearranging Slides 74

Organizing Slides into Sections 76

Using Slides from Other Presentations 78

3 Designing a Look 79

Making Your Presentation Look Consistent 80

Viewing Masters 82

Controlling Slide Appearance with Masters 84

Controlling a Slide Layout with Masters 86

Modifying Placeholders 88

Controlling a Slide Background with Masters 90

Adding a Header and Footer 91

Inserting Slide Numbers 92

Inserting the Date and Time 94

Understanding ColorThemes 95

Viewing and Applying a Theme 96

Creating a ColorTheme 98

Choosing Theme Fonts 100

Choosing Theme Effects 101

Creating a Custom Theme 102

Adding Colors to a Presentation 104

Adding a Background Style 105

Modifying a Background Style 106

Saving a Template 108

4 Drawing and Modifying Shapes 111

Drawing and Resizing Shapes 112

Inserting Multiple Shapes 114

Adding Text to a Shape 115

Drawing Lines and Arrows 116

Creating and Editing Freeforms 118

Modifying a Freeform 120

Copying and Moving Objects 122

Adding a Quick Style to a Shape 124

Adding a Quick Style to Shape Text 125

Applying Color Fills 126

Applying Picture Fills 128

Applying Texture Fills 130

Applying Gradient Fills 132

Applying Shape Effects 134

Creating Shadows 136

Adding 3-D Effects to a Shape 138

Adding 3-D Rotation Effects to a Shape 140

Aligning Objects to Grids and Guides 142

Aligning and Distributing Objects 144

Connecting Shapes 146

Selecting Objects Using the Selection Pane 148

Changing Stacking Order 149

Rotating and Flipping a Shape 150

Grouping and Ungrouping Shapes 152

Inserting AutoShapes from the Clip Gallery 154

Adding a Shape to the Clip Organizer 155

5 Inserting Pictures and Multimedia 157

Inserting Multimedia Clips 158

Locating and Inserting Clip Art 160

Accessing Clip Art on the Web 162

Inserting a Picture 164

Examining Picture File Formats 165

Creating a Photo Album 166

Inserting a Picture Screen Shot 168

Adding an Artistic Style to a Picture 169

Adding a Quick Style to a Picture 170

Applying a Shape to a Picture 171

Applying a Border to a Picture 172

Applying Picture Effects 173

Modifying Picture Size 174

Compressing a Picture 176

Correcting a Picture 177

Recoloring a Picture 178

Cropping and Rotating a Picture 180

Removing a Picture Background 182

Creating WordArtText 184

Formatting WordArtText 186

Applying WordArtText Effects 188

Modifying WordArtText Position 189

Inserting Videos and Audio 190

Editing Videos and Audio 192

Adding Bookmarks to Video and Audio 194

Formatting Videos 195

Setting Video and Audio Play Options 196

Playing Videos and Audio 198

Recording Audio 200

Compressing Media 201

6 Inserting Charts and Related Material 203

Creating SmartArt Graphics 204

Using the Text Pane with SmartArt Graphics 206

Modifying a SmartArt Graphic 208

Resizing a SmartArt Graphic 209

Formatting a SmartArt Graphic 210

Formatting a Shape in a SmartArt Graphic 212

Adding Pictures to a SmartArt Graphic 214

Converting a SmartArt Graphic to Shapes 215

Creating an Organization Chart 216

Modifying an Organization Chart 218

Inserting a Chart 220

Selecting Chart Data 222

Entering Chart Data 223

Editing Chart Data 224

Importing Data 226

Modifying the Data Worksheet 228

Selecting a ChartType, Layout, and Style 230

Formatting Chart Objects 232

Changing the Chart Layout Objects 234

Saving a ChartTemplate 236

Inserting aTable 238

Modifying a Table 240

Formatting a Table 242

Adding a Quick Style to a Table 244

Applying Effects to a Table 246

Sharing Information Among Documents 247

Embedding and Linking an Object 248

Modifying Links 250

Inserting a Microsoft Excel Chart 252

Inserting a Microsoft Word Document 254

Inserting a Microsoft Organization Chart 255

7 Creating a Web Presentation 257

Adding Action Buttons 258

Adding Hyperlinks to Objects 260

Creating Hyperlinks to External Objects 262

Inserting Hyperlinks 264

Using and Removing Hyperlinks 266

Saving Slides as Web Graphics 268

Saving a Presentation as Web Graphics 269

Exploring XML 270

Saving an XML Presentation 271

Opening a Web Page 272

Previewing a Web Page 273

Getting Documents from the Web 274

Accessing Office Information on the Web 276

8 Finalizing a Presentation and Its Supplements 277

Changing Page Setup Options 278

Preparing Handouts 280

Preparing Speaker Notes 282

Customizing Notes Pages 284

Changing Proofing Options 285

Setting Languages for Proofing 286

Checking Spelling 288

Using Custom Dictionaries 290

Inserting Research Material 292

Finding the Right Words 293

Translating Text to Another Language 294

Using Multiple Languages 296

Exporting Notes and Slides to Word 297

Documenting Presentation Properties 298

Checking Accessibility 300

Checking Compatibility 302

Saving Slides in Different Formats 303

Saving OutlineText as a Document 304

Creating a PDF Document 305

Creating an XPS Document 306

Selecting Printing Options 307

Previewing a Presentation 308

Printing a Presentation 310

Printing an Outline 312

9 Preparing a Slide Show 313

Creating Slide Transitions 314

Adding and Removing Animation 316

Using Specialized Animation 318

Coordinating Multiple Animations 320

Animating a SmartArt Graphic 322

Triggering Animations 324

Using the Animation Painter 325

Adding Slide Timings 326

Recording a Narration 328

Setting Up a Slide Show 330

Creating a Custom Slide Show 332

Hiding Slides 334

Creating a Self-Running Presentation 335

Working with Fonts 336

10 Presenting a Slide Show 337

Starting a Slide Show 338

Navigating a Slide Show 340

Annotating a Slide Show 342

Delivering a Show on Multiple Monitors 344

Saving a Presentation as a Slide Show 346

Saving a Presentation as a Video 347

Packaging a Presentation on CD 348

Broadcasting a Presentation 350

Showing a Presentation with the PowerPoint Viewer 352

Customizing the PowerPoint Viewer 353

Showing Multiple Presentations 354

11 Reviewing and Securing a Presentation 355

Adding Comments to a Presentation 356

Editing Comments in a Presentation 358

Comparing and Merging Presentations 360

Creating and Opening OneNotes 361

Inspecting Documents 362

Adding Password Protection to a Presentation 364

Adding Security Encryption to a Presentation 366

Marking a Presentation as Read-Only 367

Adding a Digital Signature 368

Sending a Presentation for Review Using E-Mail 370

Sending a Presentation by Internet Fax 371

Avoiding Harmful Attacks 372

Using the Trust Center 374

Selecting Trusted Publishers and Locations 375

Setting Document Related Security Options 376

Setting Add-in Security Options 378

Setting ActiveX Security Options 379

Setting Macro Security Options 380

Changing Message Bar Security Options 381

Setting Privacy Options 382

Working with Office Safe Modes 384

12 Customizing the Way You Work 387

Setting General PowerPoint Options 388

Setting Advanced PowerPoint Options 390

Accessing Commands Not in the Ribbon 392

Customizing the Way You Create Objects 393

Managing Pictures 394

Organizing Clips 396

Changing Research Options 398

13 Expanding PowerPoint Functionality 399

Viewing and Managing Add-ins 400

Loading and Unloading Add-ins 402

Enhancing a Presentation with VBA 404

Viewing the Visual Basic Editor 406

Setting Developer Options 407

Simplifying Tasks with Macros 408

Controlling a Macro 410

Adding a Digital Signature to a Macro Project 412

Assigning a Macro to a Toolbar or Ribbon 413

Saving a Presentation with Macros 414

Opening a Presentation with Macros 415

Inserting ActiveX Controls 416

Using ActiveX Controls 418

Setting ActiveX Control Properties 419

Playing a Movie Using an ActiveX Control 421

Changing the Document Information Panel 422

14 Working Together on Office Documents 423

Getting Started with Office Web Apps 424

Setting Up to Use Office Web Apps 426

Saving and Opening Documents with Windows Live 428

Comparing the Desktop App to Web App 430

Accessing Documents on Windows Live 432

Working with Folders on Windows Live 434

Setting Folder Permissions on Windows Live 436

Creating Office Documents on Windows Live 437

Working with Documents on Windows Live 438

Downloading Documents from Windows Live 440

Downloading or Saving Documents in Office Web Apps 442

Collaborating with Documents on Windows Live 444

Working with SharePoint Workspaces 446

Sharing Documents in a Groove Workspace 448

Inviting Others to a Groove Workspace 449

Saving a Document to a SharePoint Server 450

Publishing Slides to a SharePoint Library 452

Using Office Mobile 2010 454

W Workshops: Putting It All Together 455

Project 1: Optimizing Presentations 455

Project 2: Creating Better Presentations 458

Project 3: Creating a Self Running Presentation with Narration 461

Project 4: Creating a VBA Form in a Presentation 462

Want More Projects 466

New Features 467

Microsoft Certified Applications Specialist 475

Index 483

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