Microsoft Project 2000 Step by Step with CD-ROM

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Overview

Work through every lesson to complete the full course or do individual lessons to learn just the skills you need. Either way, you get insightful tips from a PMI-certified professional project planner, who shows you how to use Project 2000 to manage projects effectively. You also get practice files on CD-ROM.

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Overview

Work through every lesson to complete the full course or do individual lessons to learn just the skills you need. Either way, you get insightful tips from a PMI-certified professional project planner, who shows you how to use Project 2000 to manage projects effectively. You also get practice files on CD-ROM.

Intuitive features make learning easy:

  • Step numbers are your unmistakable guides through the lessons.
  • Buttons and desktop icons show you where to point and click on the screen.
  • Screen shots illustrate the lessons you’re working on.
  • Tips provide alternate steps or additional information.
  • Multimedia demos highlight key functions.

Using this book and Microsoft Project 2000, you’ll learn to:

  • Forecast what you can accomplish with resources such as people, equipment, time, and money
  • Analyze information by using graphs and tables and publish your data in print or on line
  • Track how your projects progress and identify what to do if they don't proceed according to plan
  • Meet Microsoft Project 2000 Microsoft Office Specialist core-level and expert-level objectives

This book is approved courseware for the Microsoft Office Specialist Program. Go to: http://www.microsoft.com/learning/mcp/officespecialist/default.mspx

For customers who purchase an ebook version of this title, instructions for downloading the CD files can be found in the ebook.

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Product Details

  • ISBN-13: 9780735609204
  • Publisher: Microsoft Press
  • Publication date: 6/28/2000
  • Series: EU-Step by Step Series
  • Edition description: REV
  • Pages: 448
  • Product dimensions: 7.40 (w) x 9.23 (h) x 1.35 (d)

Meet the Author

Carl Chatfield is the co-author of Microsoft Project 2000 Step by Step and Microsoft Project Version 2002 Step by Step, both from Microsoft Press. Carl is the User Assistance Manager for Office Project at Microsoft Corporation. He is a certified Project Management Professional with extensive knowledge of Office Project as well as specific usability issues.

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Read an Excerpt


Lesson 6: Fine-Tuning Task Details

In Part 1, you created an initial task list and made resource assignments for the short film project. In the lessons in this part, you refine the project plan, starting with task details.

To complete this lesson, you will use a file named Short Film Project 06. This project file contains the fully developed project plan you started in Part 1, with additional tasks, resources, and assignments. Before you begin this lesson, open the Part 2 folder in the MS Project 2000 SBS Practice folder on your hard disk. Open the file 6A, and save it without a baseline as Short Film Project 06 in the Part 2 folder.

Adjusting Working Time for the Project

Calendars define the working time for the entire project, for individual resources, and for tasks. Microsoft Project uses calendars, as well as task relationships and other information, to build a schedule for the project.

There are two types of calendars: base calendars and resource calendars. You use base calendars to:

  • Serve as the calendar for the entire project. When used this way, it's called the project calendar. The project calendar defines working and nonworking time for tasks that do not have resources assigned and for fixed-duration tasks.
  • Serve as the calendar for a specific task. When used this way, it's called a task calendar. A task calendar defines working and nonworking times for a specific task, regardless of the project calendar. You will create a task calendar in the next section.
  • Supply the default working times for resources. In Lesson 7, you will update resource calendars.

The three base calendars included with Microsoft Project are:

  • Standard: covers the traditional working day, Monday through Friday from 8:00 A.M. to 5:00 P.M., with an hour off for lunch.
  • 24 Hours: has no nonworking time.
  • Night Shift: covers a "graveyard" shift schedule of Monday night through Saturday morning, 11:00 P.M. to 8:00 A.M., with a one hour break.

You specify which base calendar to use as a project calendar in the Project Information dialog box. (You open this dialog box by clicking the Project Information command on the Project menu.) By default, Microsoft Project uses the Standard base calendar as the project calendar.

You can customize the working times of any base calendar in the Change Working Time dialog box. (You can open this dialog box by clicking the Change Working Time command from the Tools menu.) You can also create a new base calendar if none of the built-in base calendars fits your project's needs.

In this exercise, you change the working time for the project calendar and make some holidays nonworking times for the entire project.

1 On the Tools menu, click Change Working Time.

The Change Working Time dialog box appears. Except for special tasks that you will address in the next section, the normal daily working schedule for the film project will be 10:00 A.M. through 7:00 R M. Monday through Friday, with a lunch break at 1:00 P.M.

2. Make sure that Standard (Project Calendar) appears in the For box. In the calendar below the Select Date(s) label, select the Monday through Friday column headings.

3 In the From and To boxes, enter the time values shown in the illustration on the next page (note that the exact month you see might differ)...

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Table of Contents

Finding Your Best Starting Point
Using the Microsoft Project 2000 Step by Step CD-ROM
Part 1: Creating a Project Plan
Lesson 1: Introducing Project Management
Lesson 2: Finding Your Way Around in Microsoft Project
Lesson 3: Entering and Organizing Tasks
Lesson 4: Setting Up Resources
Lesson 5: Assigning Resources to Tasks
Part 2: Fine-Tuning Your Plan
Lesson 6: Fine-Tuning Task Details
Lesson 7: Fine-Tuning Resource Details
Lesson 8: Fine-Tuning Assignment Details
Part 3: Viewing and Sharing Project Information
Lesson 9: Getting Project Information to Look the Way You Want
Lesson 10: Printing Project Information
Lesson 11: Publishing Project Information Online
Lesson 12: Sharing Project Information with Other Programs
Lesson 13: Sharing Information Between Multiple Sources
Part 4: Tracking and Reviewing Progress
Lesson 14: Tracking Progress Against the Project Plan
Lesson 15: Viewing and Reporting Project Status
Lesson 16: Identifying and Fixing Problems in Your Project
Appendix A: If You're New to Windows or to Microsoft Project 2000
Appendix B: Matching the Exercises
Appendix C: Customizing Microsoft Project
Appendix D: Introducing the Workgroup Features of Microsoft Project
Appendix E: What's Next?
Index
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Sort by: Showing 1 Customer Reviews
  • Anonymous

    Posted January 12, 2001

    For beginners only

    As someone who frequently uses and teaches classes on Microsoft Project, I found this book only marginally useful. For beginners, this is probably a very good book, particularly when used in conjunction with the supplied CD. However, for one who has a working knowledge of the product, it offers little detail on this very complex application. Unfortunately, in MS Project the devil is very much in the detail.

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