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Lesson 6: Fine-Tuning Task DetailsIn Part 1, you created an initial task list and made resource assignments for the short film project. In the lessons in this part, you refine the project plan, starting with task details.
To complete this lesson, you will use a file named Short Film Project 06. This project file contains the fully developed project plan you started in Part 1, with additional tasks, resources, and assignments. Before you begin this lesson, open the Part 2 folder in the MS Project 2000 SBS Practice folder on your hard disk. Open the file 6A, and save it without a baseline as Short Film Project 06 in the Part 2 folder.
Adjusting Working Time for the Project
Calendars define the working time for the entire project, for individual resources, and for tasks. Microsoft Project uses calendars, as well as task relationships and other information, to build a schedule for the project.
There are two types of calendars: base calendars and resource calendars. You use base calendars to:
- Serve as the calendar for the entire project. When used this way, it's called the project calendar. The project calendar defines working and nonworking time for tasks that do not have resources assigned and for fixed-duration tasks.
- Serve as the calendar for a specific task. When used this way, it's called a task calendar. A task calendar defines working and nonworking times for a specific task, regardless of the project calendar. You will create a task calendar in the next section.
- Supply the default working times for resources. In Lesson 7, you will update resource calendars.
The three base calendars included with Microsoft Project are:
- Standard: covers the traditional working day, Monday through Friday from 8:00 A.M. to 5:00 P.M., with an hour off for lunch.
- 24 Hours: has no nonworking time.
- Night Shift: covers a "graveyard" shift schedule of Monday night through Saturday morning, 11:00 P.M. to 8:00 A.M., with a one hour break.
You specify which base calendar to use as a project calendar in the Project Information dialog box. (You open this dialog box by clicking the Project Information command on the Project menu.) By default, Microsoft Project uses the Standard base calendar as the project calendar.
You can customize the working times of any base calendar in the Change Working Time dialog box. (You can open this dialog box by clicking the Change Working Time command from the Tools menu.) You can also create a new base calendar if none of the built-in base calendars fits your project's needs.
In this exercise, you change the working time for the project calendar and make some holidays nonworking times for the entire project.
1 On the Tools menu, click Change Working Time.
The Change Working Time dialog box appears. Except for special tasks that you will address in the next section, the normal daily working schedule for the film project will be 10:00 A.M. through 7:00 R M. Monday through Friday, with a lunch break at 1:00 P.M.
2. Make sure that Standard (Project Calendar) appears in the For box. In the calendar below the Select Date(s) label, select the Monday through Friday column headings.
3 In the From and To boxes, enter the time values shown in the illustration on the next page (note that the exact month you see might differ)...