Microsoft Word 2002 Simply Visual

Overview

Take the Fundamental First Step to Mastering Microsoft Word 2002!
Deciphering the basics of Word 2002 has never been easier, thanks to the Sybex Simply Visual method of teaching. Now you can use this proven method to master the essentials of Microsoft's premier word processor. Using easy-to-read screens, illustrations, and to-the-point explanations, this book takes you task by task through the program's user interface, key features, and tools, and gets you up to speed on the ...

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Overview

Take the Fundamental First Step to Mastering Microsoft Word 2002!
Deciphering the basics of Word 2002 has never been easier, thanks to the Sybex Simply Visual method of teaching. Now you can use this proven method to master the essentials of Microsoft's premier word processor. Using easy-to-read screens, illustrations, and to-the-point explanations, this book takes you task by task through the program's user interface, key features, and tools, and gets you up to speed on the fundamentals you need to create professional-quality word processing documents.
Learn by Seeing: Easy-to-follow examples and illustrations show you, screen by screen, the essential tasks and features of Microsoft Word 2002.
Learn by Doing: Hands-on lessons guide you step by step through fundamental tasks in Word 2002.
Learn the Skills You Need: Microsoft Word 2002 Simply Visual covers the program's most commonly used elements. This book will teach you how to
* Create and customize document templates
* Add multimedia to documents
* Format paragraphs, lists, and tables
* Route and review documents
* Use Word for desktop and Web publishing
...and much more.

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Product Details

  • ISBN-13: 9780782140057
  • Publisher: Wiley
  • Publication date: 8/28/2001
  • Series: Simply Visual Series
  • Edition number: 1
  • Pages: 320
  • Product dimensions: 8.06 (w) x 10.02 (h) x 0.82 (d)

Meet the Author

Perspection, Inc. has been writing and editing software training books since 1991. They are the authors of numerous Microsoft applications books, including the best-selling At-a-Glance series.

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Read an Excerpt

Excerpt from

Chapter 7: Working with Long Documents

Finding Topics in a Long Document

In addition to the aforementioned process of using bookmarks to locate various topics or related information within a document, you can also navigate a lengthy document using the Find and Replace dialog box. You will not actually be replacing anything during the process, but the Go To tab is grouped with the Find and Replace functionality you have already learned about.

Move to a Specific Page or Other Document Item

1. Choose Edit > Go To. The Find and Replace dialog box opens.
2. Click the Go To tab, if necessary.
3. In the Go To What box, click the type of item to which you want to move (page, table, etc.).
4. Use one of the following methods:
  • To move to a specific item, type the name or number of the item in the Enter box, and then click the Go To button.
  • To move to the next or previous item of the same type, leave the Enter box empty, and then click the Next button or Previous button.
5. Click the Close button to close the Find and Replace dialog box.

Navigating a Document

Word also includes a very unobtrusive, but powerful tool on the vertical scrollbar, the Browse Object button. Using its associated toolbar, you can quickly navigate between pages, tables, figures, or similar items in a lengthy document. Select a Browse object
1. Click the Select Browse Object button on the vertical scroll bar on the right side of the main document window. The Browse Object toolbar opens. 2. Click the icon that represents the command you want. You go to the next object of the selected type that appears in the document. 3. To go the next or previous page within the document, regardless of the item type selected, click the double arrows above and below the Select Browse Object icon. 4. To return to normal scrolling mode, click anywhere inside the document window.

Creating a Table of Contents

In a long document, you can create a table of contents to help readers quickly navigate to a topic. A table of contents typically appears at the beginning of a document and lists the main headings and subheadings in the document along with corresponding page numbers. Word uses heading styles in a document to identify table of contents entries. When you create a table of contents, the Heading 1 style appears in the TOC as a level one heading and the Heading 2 style appears as a level two heading indented below the level one heading.

Create a Table of Contents from Heading Styles

1. Select the text you want to style as a level one heading in the document, click the Style drop-down arrow " on the Formatting toolbar, and then select Heading 1. Perform the same operation for the text you want to style as a level two heading.
2. Click at the point where you want to insert the table of contents.
3. Choose Insert > Reference s- Index And Tables. The Index and Tables dialog box opens.
4. Click the Table Of Contents tab.
5 . Click the Formats drop-down arrow , and then select a design format.
6. Select any other options (such as Tab Leader, Show Page Numbers, or Right Align Page Numbers) you want for your table of contents.
7. Click the OK button to apply your selections. The Table of Contents is aenerated.
Tip To use custom styles to create a table of contents, click the Options button in the Index and Tables dialog box. In the Table of Contents Options dialog box, under Available Styles, select a style you've applied to headings in your document. Under TOC Level, just to the right of the style name, enter a number between one and nine to indicate the level you want the heading style to represent.To use only custom styles, eliminate the TOC level numbers for the built-in styles, such as Heading 1. Repeat these steps for each heading style you want to include in the table of contents, and then click the OK button.

Create a Table of Contents Manually
To create table of contents entries you mark yourself, you must use the Mark Table of Contents box to insert TOC fields into your document.

1. Select the first segment of text you want to include in your table of contents.
2. Press the Alt+Shift+O keys. The Mark TOC Entry dialog box opens.
3. In the Level box, enter the index level you want, and then click the Mark button. The Table of Contents entry is marked.
4. To mark additional entries, select the text, click in the Entry box, and then click the Mark button.
5. When you're done adding entries, click the Close button.
6. Click the position where you want to insert the table of contents.
7. Choose Insert > Reference > Index And Tables. The Index and Tables dialog box opens.
8. Click the Table Of Contents tab, if necessary.
9. Click the Options button. The Table of Contents Options dialog box opens.
10. Click the Table Entry Fields check box to select it.
11. Click the Styles and Outline Levels check boxes to clear them.
12. Click the OK button to close the Table of Contents Options dialog box, and then click the OK button again to close the Index and Tables dialog box.

Creating an Index

An index typically appears at the end of a document and alphabetically lists the main topics, names, and items used in a long document. Each index listing is called an entry. You can create an index entry for a word, phrase, or symbol for a topic. In an index, a cross-reference indicates another index entry that is related to the current entry. There are several ways to create an index. Begin by marking index entries.

Create an Index

1. To use existing text as an index entry, select the text. To enter your text as an index entry, click at the point where you want the index entry inserted.
2. Press the Alt+Shift+X keys. The Mark Index Entry dialog box opens.
3. In the Main Entry box, type or edit the text. The entry can be customized by creating a subentry or a cross-reference to another entry.
4. To select a format for the page numbers that will appear in the index, click the Bold or Italic check boxes to select them. To format the text for the index, right-click it in the Main Entry or Subentry box, click Font, select your formatting options, and then click the OK button.
5. To mark the index entry, click the Mark button. To mark all appearances of this text in the document, click the Mark All button.
6. To mark any other index entries, select the text then click the Mark Index Entry dialog box and repeat the previous three steps.
Create Multiple Page Index Entries
Some index entries will refer to blocks of text that span multiple pages within a document. To properly index these types of entries:
1. Select the text to which you want the index entry to refer.
2. Choose Insert);- Bookmark. The Bookmark dialog box opens...
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Table of Contents

Introduction.

Chapter 1 Getting Started with Word.

Chapter 2 Working with Simple Documents.

Chapter 3 Using Templates and Applying Styles.

Chapter 4 Formatting Documents.

Chapter 5 Adding Graphics and Multimedia to Documents.

Chapter 6 Working with Technical Documents.

Chapter 7 Working with Long Documents.

Chapter 8 Creating Mail Merged Documents.

Chapter 9 Proofing Documents.

Chapter 10 Reviewing and Sharing Documents.

Chapter 11 Preparing and Printing Documents.

Chapter 12 Creating Desktop Publishing Documents.

Chapter 13 Creating Web Documents.

Chapter 14 Customizing Word.

Glossary.

Index.

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Introduction

Introduction

This book offers a simple visual approach to learning Microsoft Word 2002. Designed for the beginner who may find the complexity of the Word program intimidating, Microsoft Word 2002 Simply Visual uses a highly visual, step-bystep format to present the fundamental tasks that any new user needs in order to get "up and running" as quickly as possible on the Word program that is the industry standard.

How This Book Is Organized

Microsoft Word 2002 Simply Visual is designed to be an easy-to-read and easyto-use reference tool that helps you get your work done quickly and efficiently in a straightforward way. Each chapter is organized by tasks. Each task gives you information that is essential to performing the task. For each operation, you'll see what commands to enter and which options to select.

This book contains fourteen chapters. You'll learn the essentials for creating, enhancing, and managing documents and Web pages with the Word 2002. Chapter 1 covers tasks for getting started with Word. Chapter 2 covers tasks for opening and creating simple documents. Chapter 3 covers tasks for creating documents using templates and applying formatting styles to create a consistent look. Chapter 4 covers tasks for formatting and enhancing documents. Chapter 5 covers tasks for adding graphics and multimedia to documents. Chapter 6 covers tasks for working with technical documents, such as essays, term papers, and books. Chapter 7 covers tasks for working with long documents. Chapter 8 covers tasks for creating mail merged documents, such as form letters and e-mails. Chapter 9 covers tasks for proofreading and finalizing documents. Chapter 10 covers tasks for reviewing and sharing documents with others. Chapter 11 covers tasks for preparing and printing documents. Chapter 12 covers tasks for creating desktop publishing documents, such as newsletters and catalogs. Chapter 13 covers tasks for creating Web pages and forms. Chapter 14 covers tasks for customizing Word.

How to Make Good Use of This Book

We recommend using this book as a kind of beginner's reference. Use the index or table of contents to find the command or feature you want to learn about and go directly there. Each basic operation is presented as a step-by-step procedure, with illustrations to guide you. Simple but realistic examples allow you to try out most procedures on your own. As key terms are introduced, you'll find capsule definitions in the margin. (These definitions are also gathered into a Glossary at the end of the book, so you can look up a term at any time.) Margin notes also provide alternative methods to accomplish particular steps and summarize important concepts.

Every reader should begin with the first chapter, especially if you are not at all familiar with Word 2002. After that, you can jump to any of the chapters that meet your needs. Keep the book near your workstation for quick access as you work on your projects. If a command or procedure confuses you, you can easily flip to the two or three pages that describe it.

We hope this book serves you as a useful guide as you learn and use Word 2002.

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