Microsoft Word 2010 On Demand


What you need, when you need it!

Need answers quickly? Microsoft Word 2010 on Demand provides those answers in a visual step-by-step format. We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions.



MCAS Exam Prep

More than 500 Essential...

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Microsoft Word 2010 On Demand

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What you need, when you need it!

Need answers quickly? Microsoft Word 2010 on Demand provides those answers in a visual step-by-step format. We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions.



MCAS Exam Prep

More than 500 Essential Word Tasks

Inside the Book

• Create documents more efficiently using the improved Ribbon interface

• Use formatting, editing, reviewing, and publishing tools to create documents in print and online

• Create great-looking documents faster using more themes, styles, and templates

• Organize information and add impact with clip art, SmartArt diagrams, tables, and charts

• Create customized letters, labels, and envelopes

• Use Full Reading view to comfortably read documents on screen

• Use SharePoint to collaborate and share documents

• Use the Word Web App to view and edit documents in a browser

• Prepare for the Microsoft Certified Applications Specialist (MCAS) exam

Bonus Online Content

Register your book at to gain access to:

• Workshops and related files

• Keyboard shortcuts

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Product Details

  • ISBN-13: 9780789742810
  • Publisher: Que
  • Publication date: 7/28/2010
  • Series: On Demand Series
  • Pages: 507
  • Sales rank: 807,732
  • Product dimensions: 7.40 (w) x 9.00 (h) x 0.90 (d)

Meet the Author

Steve Johnson has written more than 50 books on a variety of computer software, including Adobe Photoshop CS4, Adobe Flash CS4, Adobe Dreamweaver CS4, Adobe InDesign CS4, Adobe Illustrator CS4, Microsoft Windows 7, Microsoft Office 2007, Microsoft Office 2008 for the Macintosh, and Apple Mac OS X Snow Leopard. In 1991, after working for Apple Computer and Microsoft, Steve founded Perspection, Inc., which writes and produces software training. When he is not staying up late writing, he enjoys playing golf, gardening, and spending time with his wife, Holly, and three children, JP, Brett, and Hannah. Steve and his family live in Pleasanton, California, but can also be found visiting family all over the western United States.

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Table of Contents

Introduction xvii

Chapter 1 Getting Started with Word 1

Starting Word 2 New !

Viewing the Word Window 3

Using the Ribbon 4 New !

Choosing Commands 5 New !

Working with Toolbars 6 New !

Choosing Dialog Box Options 8

Using the Status Bar 9

Using Task and Window Panes 10

Opening an Existing Document 12 New !

Opening Files of Different Types 14

Converting an Existing Document 15 New !

Changing Document Views 16 New !

Reading a Document 18 New !

Getting Help While You Work 20

Saving a Document 22

Saving a Document with Different Formats 24

Checking Compatibility 26 New !

Checking Accessibility 27 New !

Documenting Properties 28

Zooming the View In and Out 29

Recovering a Document 30 New !

Maintaining and Repairing Office 32

Getting Updates on the Web 33

Closing a Document and Exiting Word 34

Chapter 2 Working with Simple Documents 35

Creating a Blank Document 36

Creating a New Document From an Existing One 37

Creating a Document Using a Template 38

Creating a Letter or Memo 39

Setting Up the Page 40

Moving and Resizing Document Windows 42

Working with Multiple Documents 44

Navigating a Document 46 New !

Moving Around in a Document 47

Selecting Text 48

Editing Text 50

Copying and Moving Text 52 New !

Finding and Replacing Text 54 New !

Inserting Hyphens 56

Inserting Information the Smart Way 58 New !

Correcting Text Automatically 60 New !

Undoing and Redoing an Action 62

Chapter 3 Formatting Documents 63

Formatting Text 64

Formatting Text for Emphasis 66 New !

Changing Character Spacing 68 New !

Selecting Text with Similar Formatting 69

Finding and Replacing Formatting 70

Finding and Replacing Custom Formatting 72

Changing Paragraph Alignment 74

Changing Line Spacing 75

Displaying Rulers 76

Setting Paragraph Tabs 77

Setting Paragraph Indents 78

Creating Bulleted and Numbered Lists 80 New !

Applying Borders and Shading 82

Hiding Text 84

Chapter 4 Using Templates, Styles, and Themes 85

Creating a Template 86

Opening a Template 87

Changing a Template 88

Applying a Quick Style 89

Changing a Style Set 90

Creating and Modifying Styles 92

Managing Styles 94

Revealing Formatting Styles 96

Using a Format Painter 98

Adding Custom Colors 99

Understanding Themes 100

Viewing and Applying a Theme 101 New !

Creating Theme Colors 102

Choosing Theme Fonts 104

Choosing Theme Effects 106

Creating a Custom Theme 107

Choosing a Custom Theme 108

Chapter 5 Adding Graphics and Multimedia to Documents 109

Locating and Inserting Clip Art 110 New !

Inserting a Picture 111

Inserting a Picture Screen Shot 112 New !

Adding an Artistic Style to a Picture 113 New !

Adding a Quick Style to a Picture 114

Applying a Shape to a Picture 115 New !

Applying a Border to a Picture 116

Applying Picture Effects 117

Modifying Picture Size 118

Compressing a Picture 120 New !

Correcting a Picture 121 New !

Recoloring a Picture 122 New !

Cropping and Rotating a Picture 124 New !

Removing a Picture Background 126 New !

Creating WordArt Text 127

Formatting WordArt Text 128

Applying WordArt Text Effects 130

Modifying WordArt Text Position 131

Creating SmartArt Graphics 132 New !

Using the Text Pane with SmartArt Graphics 134

Formatting a SmartArt Graphic 136

Modifying a SmartArt Graphic 138

Adding Pictures to a SmartArt Graphic 140 New !

Creating an Organization Chart 141

Modifying an Organization Chart 142

Chapter 6 Adding Tables and Charts to Documents 143

Creating a Table 144

Entering Text in a Table 146

Sorting Table Contents or Lists 147

Modifying a Table 148

Adjusting Table Cells 150

Aligning Table Cells 152

Adding a Quick Style to a Table 154

Changing Table Style Options 156

Summing Table Rows and Columns 157

Calculating a Value in a Table 158

Inserting and Creating a Chart 159

Working with Chart Data 160

Changing a Chart Type 162

Changing a Chart Layout and Style 163 New !

Changing Chart Titles 164

Changing Chart Labels 165

Formatting Line and Bar Charts 166

Editing Chart Data 167 New !

Saving a Chart Template 168

Chapter 7 Creating Desktop Publishing Documents 169

Adding Desktop Publishing Effects 170

Adding a Watermark 172 New !

Adding Page Backgrounds 174

Arranging Text in Columns 176

Wrapping Text Around an Object 178

Working with Text Boxes 180 New !

Drawing and Resizing Shapes 182

Adding Text to a Shape 184

Creating and Editing Freeforms 185

Adding a Quick Style to a Shape 186

Adding Formatting to Shape Text 187 New !

Applying Color Fills 188

Applying Picture or Texture Fills 190

Applying Gradient Fills 191 New !

Applying Shape Effects 192 New !

Aligning and Distributing Objects 194

Aligning Objects to Grids 196

Changing Stacking Order 198

Rotating and Flipping Objects 199

Grouping and Ungrouping Objects 200

Chapter 8 Working with Long Documents 203

Creating an Outline 204

Creating a Multiple-Author Document 206

Creating Documents Using Automatic Formatting 208

Creating Headers and Footers 210

Inserting Page Numbers and the Date and Time 212

Inserting Cross References 214

Preparing for a Bound Document 215

Finding Topics in a Long Document 216 New !

Navigating a Long Document 217

Inserting a Table of Contents 218

Creating an Index 220

Determining Word Count Statistics 222

Adding a Cover Page 223 New !

Chapter 9 Working with Technical Documents 225

Inserting Building Blocks Using Quick Parts 226

Inserting and Creating AutoText 228 New !

Inserting Research Material 230

Creating Footnotes or Endnotes 232

Modifying Footnotes or Endnotes 233

Formatting Footnotes or Endnotes 234

Creating a Bibliography 236

Creating a Bookmark 238

Creating Captions 240

Creating a Table of Figures 241

Numbering Lines 242

Creating an Equation 244

Inserting Symbols 246

Chapter 10 Creating Mail Merge Documents 249

Starting the Mail Merge 250

Importing Data from a Database 251

Importing Data from Outlook 252

Creating a Data Document 253

Editing the Data Source 254

Sorting and Filtering Data 255

Creating a Form Letter 256

Previewing the Mail Merge 258

Completing the Mail Merge 259

Merging to E-mail 260

Creating Merged Mailing Labels 262

Creating Merged Envelopes 264

Addressing Envelopes and Labels 266

Chapter 11 Proofing and Printing Documents 267

Checking for Inconsistent Formatting 268

Checking Spelling and Grammar 270

Using Custom Dictionaries 272

Changing Proofing Options 274 New !

Setting Languages for Proofing 276

Translating Text to Another Language 278 New !

Using Multiple Languages 280 New !

Finding the Right Words 281

Setting Up Page Margins 282

Adjusting Paper Settings 284

Controlling the Way Pages Break 285

Inserting New Pages and Sections 286

Previewing a Document 288 New !

Printing a Document 289 New !

Printing Specialized Documents 290

Printing Document Properties 292

Chapter 12 Publishing Documents on the Web 293

Opening a Web Page 294

Previewing a Web Page 296

Creating Hyperlinks 298

Creating a Hyperlink Between Frames 300

Using and Removing Hyperlinks 302

Saving a Web Page 304

Changing Web Page Options 306

Transferring Files Over the Web 307

Creating a Blog Posting on the Web 308

Opening an Existing Blog Posting 310

Managing Blog Accounts 311

Accessing Office Information on the Web 312

Chapter 13 Protecting and Securing Documents 313

Inspecting Documents 314 New !

Adding Security Encryption to a Document 316

Adding Password Protection to a Document 318

Restricting Formatting and Editing 320

Adding a Digital Signature 322

Adding a Signature Line 324

Avoiding Harmful Attacks 326

Using the Trust Center 328 New !

Selecting Trusted Publishers and Locations 329

Setting Document Related Security Options 330 New !

Setting Add-in Security Options 332

Setting ActiveX Security Options 333

Setting Macro Security Options 334

Changing Message Bar Security Options 335

Setting Privacy Options 336

Working with Office Safe Modes 338

Marking a Document as Read-Only 340

Chapter 14 Reviewing and Sharing Documents 341

Preparing for Comments and Track Changes 342

Inserting Comments 344

Reading and Editing Comments 346

Using Track Changes 348

Modifying Track Changes Options 350

Comparing and Merging Documents 351

Sharing Templates 352

Sending a Document for Review Using E-mail 354

Sending a Document by Internet Fax 356

Chapter 15 Sharing Information Between Programs 357

Sharing Information Between Programs 358

Exporting and Importing Data 360 New !

Linking and Embedding Files 362

Creating an XML Document 364

Working with XML Data 366

Creating a Word Document with Excel Data 368 New !

Creating a Presentation with Word Text 370 New !

Using an Access Database to Create Word Documents 372

Creating a Word Outline from a Presentation 374

Creating and Opening OneNotes 375 New !

Creating a PDF Document 376

Creating an XPS Document 377

Chapter 16 Customizing Word 379

Setting General Options 380

Setting Page Display Options 381

Setting Display Options 382 New !

Setting Print Options 384

Setting Editing Options 386 New !

Changing Default Text and Page Settings 388 New !

Setting Advanced Save Options 390

Setting Advanced General Options 392 New !

Setting Compatibility Options 393

Changing Advanced Document Properties 394

Changing Research Options 395 New !

Accessing Commands Not in the Ribbon 396

Customizing the Way You Create Objects 397

Managing Pictures 398

Chapter 17 Expanding Word Functionality 401

Viewing and Managing Add-ins 402 New !

Loading and Unloading Add-ins 404

Enhancing a Document with VBA 406

Viewing the Visual Basic Editor 408

Setting Developer Options 409

Understanding How Macros Automate Your Work 410

Recording a Macro 411 New !

Creating a Macro 412

Running a Macro 413

Controlling a Macro 414

Adding a Digital Signature to a Macro Project 416

Assigning a Macro to a Toolbar 417

Saving a Document with Macros 418

Opening a Document with Macros 419 New !

Using Content Controls to Create Documents 420

Inserting ActiveX Controls 422 New !

Using ActiveX Controls 424

Setting ActiveX Control Properties 425

Adding VBA Code to an Active Control 426

Playing a Movie Using an ActiveX Control 427

Changing the Document Information Panel 428

Chapter 18 Working Together on Office Documents 429

Getting Started with Office Web Apps 430 New !

Setting Up to Use Office Web Apps 432 New !

Saving and Opening Documents with Windows Live 434 New !

Comparing the Desktop App to Web App 436 New !

Accessing Documents on Windows Live 438 New !

Working with Folders on Windows Live 440

Setting Folder Permissions on Windows Live 442

Creating Office Documents on Windows Live 443 New !

Working with Documents on Windows Live 444

Downloading Documents from Windows Live 446

Downloading or Saving Documents in Office Web Apps 448 New !

Collaborating with Documents on Windows Live 450 New !

Working with SharePoint Workspaces 452 New !

Sharing Documents in a Groove Workspace 454 New !

Inviting Others to a Groove Workspace 455 New !

Saving a Document to a SharePoint Server 456 New !

Using Office Mobile 2010 458 New !

Workshops: Putting It All Together 459

Project 1: Creating a Form with Content Controls 459

Project 2: Exporting Form Data to Access or Excel 462

Project 3: Viewing XML Data in a Document 464

Want More Projects 465

New Features 467 New !

Microsoft Certified Applications Specialist 473

Index 481

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