Microsoft Word 2016 Step By Step

by Joan Lambert

Overview

The quick way to learn Microsoft Word 2016!

This is learning made easy. Get more done quickly with Word 2016. Jump in wherever you need answers—brisk lessons and colorful screenshots show you exactly what to do, step by step.

• Get easy-to-follow guidance from a certified Microsoft Office Specialist Master
• Learn and practice new skills while working with sample content, or look up specific procedures
• Create visually appealing documents for school, business, community, or personal purposes
• Use built-in tools to capture and edit graphics
• Present data in tables, diagrams, and charts
• Track and compile reference materials
• Manage document collaboration and review
• Fix privacy, accessibility, and compatibility issues
• Supercharge your efficiency by creating custom styles, themes, and templates

Product Details

ISBN-13:	9780735697775
Publisher:	Pearson Education
Publication date:	12/23/2015
Series:	Step by Step
Pages:	624
Product dimensions:	7.40(w) x 8.90(h) x 1.00(d)

About the Author

Joan Lambert has worked closely with Microsoft technologies since 1986, and in the training and certification industry since 1997. As President and CEO of Online Training Solutions, Inc. (OTSI), Joan guides the translation of technical information and requirements into useful, relevant, and measurable resources for people who are seeking certification of their computer skills or who simply want to get things done efficiently.

Joan is the author or coauthor of more than three dozen books about Windows and Office (for Windows, Mac, and iPad), video-based training courses for SharePoint and OneNote, and three generations of Microsoft Office Specialist certification study guides.

Joan is a Microsoft Certified Professional, Microsoft Certified Trainer, Microsoft Office Specialist Master (for all Office versions since Office 2007), Microsoft Certified Technology Specialist (for Windows and Windows Server), Microsoft Certified Technology Associate (for Windows), and Microsoft Dynamics Specialist.

Joan currently lives in a small town in Texas with her simply divine daughter, Trinity; an ever-growing menagerie of dogs, cats, and fish; and the DeLonghi Gran Dama super-automatic espresso machine that runs the house.

Table of Contents

Introduction xiii
Who this book is for xiii
The Step by Step approach xiii
Download the practice files xiv
Ebook edition xvii
Get support and give feedback xvii
Errata and support xvii
We want to hear from you xvii
Stay in touch xvii
Part 1: Get started with Word 2016
Chapter 1: Word 2016 basics 3
Start Word 4
Work in the Word user interface 5
Sidebar: About Office 6
Identify app window elements 8
Sidebar: Tell me what you want to do 12
Work with the ribbon and status bar 14
Sidebar: Adapt procedure steps 20
Manage Office and app settings 21
Sidebar: Microsoft account options 22
Skills review 26
Practice tasks 27
Chapter 2: Create and manage documents 29
Create documents 30
Open and move around in documents 36
Open existing documents 36
Sidebar: Open documents in Protected view 38
Sidebar: Edit PDF files in Word 41
Move around in documents 41
Display different views of documents 46
Display and edit file properties 53
Save and close documents 54
Manually save documents 55
Sidebar: Save files to OneDrive 58
Automatically save documents 59
Save documents in other formats 60
Sidebar: Maintain compatibility with earlier versions of Word 63
Close documents 64
Skills review 64
Practice tasks 65
Chapter 3: Enter and edit text 69
Enter and import text 70
Sidebar: Import text from multiple documents 72
Move, copy, and delete text 72
Sidebar: Paste options 78
Find and replace text 81
Use reference and research tools 86
Sidebar: Install Office tools 88
Sidebar: Display document statistics 91
Skills review 95
Practice tasks 96
Part 2: Create professional documents
Chapter 4: Modify the structure and appearance of text 103
Apply paragraph formatting 104
Configure alignment 105
Configure vertical spacing 106
Configure indents 110
Sidebar: Configure paragraph borders and shading 113
Structure content manually 113
Apply character formatting 118
Sidebar: Character formatting and case considerations 125
Create and modify lists 125
Sidebar: Format text as you type 130
Apply built-in styles to text 131
Apply styles 131
Manage outline levels 137
Change the document theme 139
Skills review 141
Practice tasks 142
Chapter 5: Organize information in columns and tables 149
Present information in columns 150
Create tabbed lists 157
Present information in tables 159
Sidebar: Insert an Excel spreadsheet 162
Sidebar: Other table layout options 168
Format tables 175
Sidebar: Quick Tables 180
Skills review 181
Practice tasks 182
Chapter 6: Add simple graphic elements 185
Insert, move, and resize pictures 186
Sidebar: Graphic formats 189
Edit and format pictures 190
Sidebar: Add video content to documents 199
Insert screen clippings 200
Draw and modify shapes 202
Draw and add text to shapes 203
Sidebar: Use the drawing canvas to draw shapes 203
Sidebar: Locate additional formatting commands 204
Move and modify shapes 205
Format shapes 207
Sidebar: Insert symbols 210
Add WordArt text 211
Skills review 213
Sidebar: Format the first letter of a paragraph as a drop cap 214
Practice tasks 215
Part 3: Enhance document content
Chapter 7: Insert and modify diagrams 221
Create diagrams 222
Modify diagrams 227
Create picture diagrams 233
Skills review 236
Practice tasks 237
Chapter 8: Insert and modify charts 241
Create charts 242
Modify charts 246
Manage chart data 246
Modify the display of chart elements 250
Sidebar: Pie charts 255
Format charts 255
Skills review 259
Sidebar: Custom chart templates 260
Practice tasks 261
Chapter 9: Add visual elements 265
Format the page background 266
Insert a background watermark 272
Insert headers, footers, and page numbers 276
Insert preformatted document parts 281
Sidebar: Insert and link custom text boxes 288
Build equations 289
Sidebar: The Equation Options dialog box 291
Skills review 294
Sidebar: Set mathematical AutoCorrect options 295
Practice tasks 296
Chapter 10: Organize and arrange content 299
Reorganize document outlines 300
Manage content in the Navigation pane 300
Manage content in Outline view 302
Arrange objects on a page 305
Use tables to control page layout 316
Skills review 318
Practice tasks 319
Part 4: Review and finalize documents
Chapter 11: Collaborate on documents 325
Mark up documents 326
Insert comments 326
Track changes 329
Display and review document markup 332
Display markup 332
Review and respond to comments 338
Review and process tracked changes 340
Sidebar: Remember to check for errors 343
Compare and merge documents 343
Compare and combine separate copies of a document 344
Compare separate versions of a document 346
Control content changes 347
Restrict actions 348
Restrict access by using a password 354
Sidebar: Restrict access by using rights management 359
Coauthor documents 359
Skills review 363
Practice tasks 364
Chapter 12: Finalize and distribute documents 369
Locate and correct text errors 370
Preview and adjust page layout 375
Control what appears on each page 381
Prepare documents for electronic distribution 386
Sidebar: Accessibility issues 388
Print and send documents 393
Skills review 399
Practice tasks 400
Part 5: Use advanced Word functions
Chapter 13: Reference content and content sources 405
Insert bookmarks and cross-references 406
Sidebar: Hyperlink to additional resources 410
Display document information in fields 412
Insert and modify footnotes and endnotes 416
Create and modify tables of contents 419
Sidebar: Other reference tables 423
Create and modify indexes 425
Cite sources and compile bibliographies 431
Skills review 437
Practice tasks 438
Chapter 14: Merge data with documents and labels 443
Understand the mail merge process 444
Start the mail merge process 445
Get started with letters 446
Get started with labels 447
Get started with email messages 450
Choose and refine the data source 452
Select an existing data source 453
Create a new data source 456
Refine the data source records 457
Sidebar: Refresh data 462
Insert merge fields 462
Preview and complete the merge 465
Create individual envelopes and labels 468
Generate individual envelopes 468
Generate individual mailing labels 472
Skills review 474
Practice tasks 475
Chapter 15: Create custom document elements 479
Create and modify styles 480
Create and manage custom themes 487
Create and attach templates 489
Create custom building blocks 493
Skills review 497
Practice tasks 498
Chapter 16: Customize options and the user interface 501
Change default Word options 502
Manage general Office and Word options 503
Manage display options 507
Manage proofing options 508
Manage file saving options 513
Manage language options 516
Manage advanced options 519
Customize the Quick Access Toolbar 524
Customize the ribbon 529
Manage add-ins and security options 534
Manage add-ins 534
Configure Trust Center options 537
Skills review 543
Practice tasks 544
Keyboard shortcuts 547
Glossary 573
Index 583
About the author 604