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MS PowerPoint 2000 at a Glance

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"Microsoft Powerpoint At a Glance" gives readers a fast, easy, visual way to solve problems and get work done with the latest version of Microsoft's versatile desktop slide-presentation program. This reference title delivers concise answers and is an ideal desk-side companion for users who need quick problem-solving information.

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Overview

"Microsoft Powerpoint At a Glance" gives readers a fast, easy, visual way to solve problems and get work done with the latest version of Microsoft's versatile desktop slide-presentation program. This reference title delivers concise answers and is an ideal desk-side companion for users who need quick problem-solving information.

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Product Details

  • ISBN-13: 9781572319448
  • Publisher: Microsoft Press
  • Publication date: 5/4/1999
  • Series: At a Glance Series
  • Edition number: 1
  • Pages: 259
  • Product dimensions: 9.14 (w) x 7.32 (h) x 0.81 (d)

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Chapter 10: Creating a Web Presentation


In this section

  • Chapter 10: Creating a Web Presentation
  • Using Web Templates
  • Adding Action Buttons
  • Adding Hyperlinks to Objects
  • Creating Hyperlinks to External Objects
  • Creating a Web Page
  • Changing Web Page Options
  • Opening a Web Page
  • Previewing a Web Page
  • Using the Web Toolbar
  • Accessing Office Information on the Web

Chapter 10: Creating a Web Presentation

Microsoft PowerPoint 2000 provides you with the tools you need to create and save your presentation as a Web page and to publishe it on the World Wide Web. The Save As Web Page feature formats your presentation in Hypertext Markup Language (HTML), a simple coding system used to format documents for an intranet or the Internet. Saving your presentation in HTML format means you can use most Web browsers to view your presentation. Any presentation can easily be saved as a Web document and viewed in a Web browser. By saving your PowerPoint presentations as Web pages, you can share your data with others via the Web.

To assist you in creating Web pages, PowerPoint includes several Web templates that you can edit to fit your needs. Incorporating action buttons and hyperlinks within your presentation adds an element of connectivity to your work. If you add action buttons to your slides, you can click a button in slide show to jump instantly to another slide, presentation, or program file. If you add hyperlinks to objects, you can jump to Internet and intranet locations. In addition, Microsoft offers tips, software updates, tools, and general information through its Office Web site.

Using Web Templates

If you intend to use PowerPoint to create Web pages, you might want to take advantage of PowerPoint's specially designed Internet templates. The AutoContent Wizard lets you add hyperlinks between the slides in your presentation or hyperlinks to your e-mail address. The Group Home Page template helps you create a customized home page for your corporate or personal Web site. You can also save any page you design to an FTP server or HTML server using PowerPoint's Save As command.


SEE ALSO
See "Creating a Web Page" on page 188 for information on saving a presentation as a Web page in the HTML file format.

Create a Web Presentation with the AutoContent Wizard

  1. Click the File menu, and then click New.
  2. Click the General tab, and then double-click the AutoContent Wizard icon.
  3. Click Next to continue.
  4. Click the button with the type of presentation you want.
  5. Click a presentation. Click Next to continue.
  6. Click the Web Presentation option button to specify how the presentation will be used. Click Next to continue.
  7. Enter the presentation title and any footer information. Click Next to continue.
  8. If necessary, enter your e-mail address in the E-mail Hyperlink box and any other information requested.
  9. Click Finish.

TIP: Use the Animation Player to display slide show effects via the Internet.
If you use animation effects in your Web presentations, be sure that your clients have added the PowerPoint Animation Player to their Web browser.

TIP: Design templates based on themes.
Themes have been created and coordinated between some of the Office 2000 programs and FrontPage 2000 to make it easier to create consistent-looking Web pages. PowerPoint 2000 includes Design Templates consistent with the themes.

TIP: Insert Web elements from the Clip Gallery.
You can insert Web backgrounds, Web banners, Web bullets & buttons, Web dividers, and other Web elements into your presentation from the Clip Gallery. Click the InsertClipArt button on the Drawing toolbar, click the Web category you want, click the picture you want, and then click Insert Clip.

Create a Home Page

  1. Click the File menu, and then click New.
  2. Click the Presentations tab.
  3. Click the Corporate Home Page icon.
  4. Click OK.
  5. Edit the presentation.
  6. Click the File menu, click Save As Web Page, specify a filename and location, and then click Save.

Adding Action Buttons

When you create a self-running presentation to show at a kiosk, you might want a user to be able to move easily to specific slides or to a different presentation altogether. To give an audience this capability, insert action buttons, which a user can click to jump to a different slide or presentation. Clicking an action button activates a hyperlink, a connection between two locations in the same document or in different documents.

Insert an Action Button

  1. Click the Slide Show menu.
  2. Point to Action Buttons, and then choose the action button you want.
  3. Drag the pointer to insert the action button, and then release the mouse button when the action button is the size you want.
  4. If necessary, fill out the Action Settings dialog box, and then click OK.

TIP: Insert an Action button quickly.
Click AutoShapes on the Drawing toolbar, point to Action Buttons, and then click the action button you want to insert on your slide.

Test an Action Button

  1. Click the Slide Show View button.
  2. Display the slide containing the action button.
  3. Click the action button.

Create an Action Button to Go to a Specific Slide

  1. Click the Slide Show menu, point to Action Buttons, click the Custom action button.
  2. Drag the pointer to insert the action button on the slide.
  3. Click the Hyperlink To option button, click the drop-down arrow, and then click Slide from the list of hyperlink destinations.
  4. Select the slide you want the action button to jump to.
  5. Click OK.
  6. Click OK.
  7. Right-click the action button, and click Add Text.
  8. Type the name of the slide the action button points to.
  9. Click outside the action button to deselect it.
  10. Run the slide show and test the action button.

TIP: Insert the Return action button to help navigate the slide show.
If you want your audience to be able to return to the slide they were previously viewing, regardless of its location in the presentation, insert the Return action button.

TIP: Create a square action button.
Press Shift as you drag to create a square action button.

Adding Hyperlinks to Objects

You can turn one of the objects on your slide into an action button so that when you click or move over it, you activate a hyperlink and jump to the new location. You can point hyperlinks to almost any destination, including slides in a presentation and Web pages on the World Wide Web.

Add a Hyperlink to a Slide Object

  1. Right-click an object on the slide, and then click Action Settings.
  2. Click the Mouse Click or Mouse Over tab.
  3. Click the Hyperlink To option button.
  4. Click the Hyperlink To drop-down arrow.
  5. Click a destination for the hyperlink.
  6. Click OK.
  7. Run the slide show and test the hyperlink by clicking the object in the slide show.

TIP: Edit a hyperlink quickly.
Right-click the object with the hyperlink, point to Hyperlink, and then click Edit Hyperlink.

SEE ALSO
See "Creating Hyperlinks to External Objects" on page 186 for more information on creating hyperlinks to objects.

Add a Default Sound to a Hyperlink

  1. In Normal or Slide view, right-click the object with the hyperlink, and then click Action Settings.
  2. Click to select the Play Sound check box.
  3. Click the Play Sound drop-down arrow.
  4. Click the sound you want to play when the object is clicked during the show.
  5. Click OK.

TIP: Highlight a click or mouse over.
When you click or mover over a hyperlink, you can highlight the object. In the Actions Settings dialog box, click to select the Hightlight Click or Highlight When Mouse Over check box.

Add a Custom Sound to a Hyperlink

  1. Right-click the hyperlinked object, and then click Action Settings.
  2. Click to select the Play Sound check box and then click the Play Sound drop-down arrow.
  3. Scroll to the bottom of the Play Sound list and then click Other Sound.
  4. Locate and select the sound you want to use.
  5. Click OK, and then click OK again.

TIP: Create an action button to a sound.
Click the Slide Show menu, point to Action Buttons, click the Sound action button, drag to create the sound action button, click the Play Sound drop-down arrow, select the sound you want, and then click OK.

Creating Hyperlinks to External Objects

You can create hyperlinks in your presentation that access other sources, such as another presentations, a file a Web site, or even a program. This feature is especially useful for kiosk presentations, where you want to make information available to your audience, even if you can't be there to provide it.

Create a Hyperlink to Another Presentation

  1. Right-click an object on your slide, and then click Action Settings.
  2. Click the Hyperlink To option button, and then click Other PowerPoint Presentation from the list of hyperlinks.
  3. Locate and select the presentation you want, and then click OK.
  4. Select the slide that you want to link to.
  5. Click OK.
  6. Click OK again to save the hyperlink.

Create a Hyperlink to an External File

  1. Right-click an object on your slide, click Action Settings, and then click the Hyperlink To option button.
  2. Click Other File in the list of hyperlinks.
  3. Locate and select the file on your computer, and then click OK.
  4. Click OK.

TIP: Create a hyperlink to edit an OLE object.
Right-click the OLE object, click the Object Action option button, click the Object Action drop-down arrow, select Edit, and then click OK.

Create a Hyperlink to a Web Page

  1. Right-click an object on your slide, click Action Settings, and then click the Hyperlink To option button.
  2. Click URL in the list of hyperlinks.
  3. Enter the URL of the Web page.
  4. Click OK.
  5. Click OK again to save the hyperlink.

TIP: Connect your computer to the Internet.
If you want to access a Web page as you show your presentation, make sure that your computer is connected to the Internet.

TIP: Use Mouse Over instead of Mouse Click.
You can set a hyperlink to be activated by clicking the hyperlink with the mouse or by moving the mouse over the hyperlink. To set a hyperlink to be activated by moving the mouse over it, click the Mouse Over tab in the Actions Settings dialog box.

Create a Hyperlink to a Program

  1. Right-click an object on your slide, and click Action Settings.
  2. Click the Run Program option button.
  3. Click the Browse button and then locate and select the program on your computer or network.
  4. Click OK.
  5. Click OK to save the hyperlink that runs the program.

TIP: Create a hyperlink to run a macro.
In the Actions Settings dialog box, click the Run Macro option button, click the Run Macro drop-down arrow, select the macro you want, and then click OK.

Creating a Web Page

PowerPoint allows you to save any presentation as a Web page, written in HTML, the language used by Internet browsers to interpret and display Web pages. You can save a file as an HTML file by using the Save As command or the Save As Web Page command. Once you save the file in HTML format, you can preview and then publish the Web page. To publish a Web page means to place a copy of the presentation in HTML format on the Web. You can publish a complete presentation, a custom show, a single slide, or a range of slides.

Save a Presentation as a Web Page

  1. Click the File menu, and then click Save As Web Page.
  2. Click one of the icons on the Places bar for quick access to frequently used folders.
  3. If you want to save the file in another folder, click the Save In drop-down arrow, and then select a location for your Web page.
  4. Click Change Title to change the title of your Web page.
  5. Type the new title in the Page Title box.
  6. Click OK.
  7. Click Save.

TIP: Create a Web folder.
In the Save As dialog box, click the Web Folders icon on the Places bar, click the New Folder button, type the Web address, URL, of the Web folder you want to add, click Next

Save and Publish a Presentation as a Web Page

  1. Click the File menu, and then click Save As Web Page.
  2. Click one of the icons on the Places bar for quick access to frequently used folders.

    If you're connected to a Web server with Office Server Extensions, click the Web Folders icon to select a location on the Internet or intranet.

  3. If you want to save the file in another folder, click the Save In drop-down arrow, and then select a location for your Web page.
  4. Click Change Title to change the title of your Web page.
  5. Type the new title in the Page Title box.
  6. Click Publish.
  7. Make your selections in the Publish As Web Page dialog box.
  8. Click to select the Open Published Web Page In Browser check box.
  9. Click Publish.

TIP: Save a presentation to an FTP server.
Click the File menu, and then click Save As. Click the Save In drop-down arrow, and then click FTP Locations. Double-click Add/Modify FTP locations. Type the address of the FTP server and any user information, and then click Add. Click OK. Choose the FTP server from the list in the Save As dialog box, and click Open.

TIP: What is a Web server?
A Web server is a computer on the Internet or intranet that stores Web pages.

SEE ALSO
See "Understanding Office Server Extensions" on page 234 for information on publishing and viewing Office documents directly from a Web server with Office Server Extensions.

Changing Web Page Options

When you save or publish a presentation as a Web page, you can change the appearance of the Web page by changing PowerPoint's Web options. You can set Web options to add slide navigation buttons, change Web page colors, show slide transitions and animations in the broswer window, and resize graphics to fit the display of the browser window.

Change Web Page Options

  1. Click the Tools menu, and then click Options.
  2. Click the General tab.
  3. Click Web Options.
  4. Click the General tab.
  5. Click the options you want to use when you save or publish a Web page.
    • To add slide navigation controls and change the Web page colors, click to select the Add Slide Navigation Controls check box, and then click the Colors drop-down arrow and select a color scheme.
    • To show slide transitions and animations, click to select the Show Slide Animation While Browsing check box.
    • To allow graphics to fit in different size browser windows, click to select the Resize Graphics To Fit Browser Window check box.
  6. Click OK.
  7. Click OK.

SEE ALSO
See "Creating a Web Page" on page 188 for information on accessing the Web Options dialog box from the Publish dialog box.

TIP: International Web pages.
PowerPoint saves Web pages by using the appropriate international text encoding so that users on any language system are able to view the correct characters.

Opening a Web Page

After saving a presentation as a Web page, you can open the Web page, an HTML file, in PowerPoint. This allows you to quickly and easily switch from HTML to the standard PowerPoint format and back again without losing any formatting or functionality. For example, if you create a formatted chart in an PowerPoint presentation, save the presentation file as a Web page, and then reopen the Web page in PowerPoint, the chart will look the same as the original chart in PowerPoint. PowerPoint preserves the original formatting and functionality of the presentation.

Open a Presentation as a Web Page in PowerPoint

  1. Click the Open button on the Standard toolbar.
  2. Click the Files Of Type drop-down arrow, and then click Web Pages.
  3. Click one of the icons on the Places bar for quick access to often-used folders.
  4. If the file is located in another folder, click the Look In drop-down arrow, and select the folder where the file is located.
  5. Click the name of the presentation file.
  6. Click Open.

    To open the Web page in your browser, click the Open button drop-down arrow, and then click Open In Browser.

Previewing a Web Page

Once you've created a presentation and saved it as a Web page, you can see how it looks in your browser—Microsoft Internet Explorer or another browser. It is a good idea to preview your page before you publish it to the Web just as you would preview a document before you print it. Previewing a Web page shows you what the page will look like once it's posted on the Internet. When you display a Web presentation in a Web browser, a navigation bar appears with toolbar buttons to make it easy to navigate through the Web presentation. You can also view your presentation as a Web page one slide at a time, in full-screen mode, as an outline, or as the slide master.

Preview a Web Page

  1. Open the presentation file you want to view as a Web page.
  2. Click the File menu, and then click Web Page Preview.

    Your browser opens, displaying your Web page.

  3. Click the Next Slide or Previous Slide button on the navigation bar to move from slide to slide.
  4. Click Full Screen Slide Show button on the navigation bar to display the presentation in slide show.
  5. Click Expand/Collapse Outline button on the navigation bar to display the more or less outline detail.
  6. Click the Close button to quit the browser and return to PowerPoint.

View an Individual Slide

  1. Start your Web browser.
  2. Click the File menu, and then click Open.

    If necessary, click Browse to help you locate your Web presentation.

  3. Locate and open the folder containing your Web presentation.
  4. Double-click the file SLIDE000X.HTM, where "X" is the number of the slide.
  5. Click OK.

View a Presentation in Full-Screen Mode

  1. Start your Web browser.
  2. Click the File menu, and then click Open.

    If necessary, click Browse to help you locate your Web presentation.

  3. Locate and open the folder containing your Web presentation.
  4. Double-click the file FULLSCREEN.HTM.
  5. Click OK.

TIP: View a Web presentation outline in a browser.
Start your Web browser, click the File menu, click Open, locate and open the folder containing your Web presentation, and then double-click the file OUTLINE.HTM.

TIP: Show animation and transition effects while viewing your presentation in a browser.
Click the Tools menu, click Options, and then click the General tab. Click Web Options, click the Show Slide Animation While Browsing check box, and then click OK. Click OK again to close the Options dialog box.

TIP: Specify text to display during Web presentations.
If you use an object in a presentation that you plan to present on the Web, you can enter text that displays while the page loads. Select the object, click the Format menu, click AutoShape, click the Web tab, enter the alternative text, and then click OK.

Using the Web Toolbar

With the Web toolbar, you are one click away from accessing the features of your Web browser. You can use the Web toolbar to go to your start page—as known as a home page, access a Web search page, or open a specific Web page.

Display and Hide the Web Toolbar

  1. Click the View menu, point to Toolbars, and then click Web.
  2. Click the Show Only Web Toolbar button on the Web toolbar to hide the rest of the toolbars.
  3. Click the Show Only Web Toolbar button on the Web toolbar again to restore the hidden toolbars.
  4. Click the View menu, point to Toolbars and then click Web again to hide the Web toolbar.

View Your Start Page

  1. Display the Web toolbar.
  2. Click the Start Page button on the Web toolbar.
  3. Establish an Internet connection if prompted.

    Your browser opens, displaying your start or home page.

Open a Specific Web Page or File

  1. Display the Web toolbar.
  2. Click the Go button on the Web toolbar, and then click Open.
  3. Type the URL of the Web page or location of the file that you want to open.
  4. Click to select the Open In New Window check box.
  5. Click OK.

    Your browser opens, displaying your Web page or file.

Search the Web

  1. Display the Web toolbar.
  2. Click the Search The Web button on the Web toolbar.

    Your browser opens, displaying your Web search page.

  3. Click a hyperlink to a search engine, and then follow the directions to search the Web for information.

TIP: Web addresses and URLs.
Every Web page has a uniform resource locator (URL), an Web address in a form your browser program can decipher. Like postal addresses and e-mail addresses, each URL contains specific parts that identify where a Web page is located. For example, the URL for Microsoft's Web page is http://www.microsoft.com/ where "http://" shows the address is on the Web and "www.microsoft.com" shows the computer that stores the Web page. As you browse various pages, the URL includes their folders and filenames.

Accessing Office Information on the Web

New information about programs comes out with great frequency. You have access to an abundance of information from Microsoft about PowerPoint and other programs in the Office suite. This information is constantly being updated. Answers to frequently asked questions, user forums, and update offers are some of the types of information you can find about Microsoft Office. You can also find out about conferences, books, and other products that help you learn just how much you can do with your Office software.

Find Online Office Information

  1. Click the Help menu, and then click Office On The Web.
  2. Establish an Internet connection if prompted.

    Your browser opens, displaying the Microsoft Office Update Web page.

  3. Click a hyperlink of interest.
  4. Click the Close button to quit the browser and return to PowerPoint.

TRY THIS: Join a Newsgroup.
If you have a USENET newsreader, you might also consider accessing the newsgroup, microsoft.public.powerpoint to meet and share ideas with other PowerPoint users.

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Table of Contents

1 About This Book 1
2 Getting Started with PowerPoint 5
3 Developing a Presentation 23
4 Designing a Look 51
5 Drawing and Modifying Objects 71
6 Adding Multimedia Clips 97
7 Inserting Linked and Embedded Objects 115
8 Inserting Charts with Microsoft Graph 139
9 Finalizing a Presentation and Its Supplements 155
10 Creating a Web Presentation 179
11 Preparing a Slide Show 197
12 Presenting a Slide Show 215
13 Customizing PowerPoint 235
Index 245
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