Outlook 2007: Beyond the Manual / Edition 1

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Many people use Outlook either by choice or by force, but few of them do more than scratch the surface of the personal information managers many features. And after years of spending hours each day within Outlook, most users become at least proficient with its base features.

Outlook 2007: Beyond the Manual takes you to the next level, showing you how to better manage your time, tasks, mail, and activities using Outlooks sometimes hidden and sometimes undiscovered features. Freshly written for and based on Outlook 2007, this book doesnt waste your time showing you how to send an e-mail, but tells you how to make yourselfmore efficient, less cluttered, and more clear about whats happening in your life.

This book goes farther faster into Outlooks advanced capabilities than other books. It shows you how to take control of the flow of information and time in your life and use Outlook to keep better tabs on it. It helps you take the thinking out of e-mail management, the tedium out of appointments and meeting scheduling, and the "rottenness" out of manual tasks.

  • Doesn't waste time with introductory features
  • Highlights new Outlook 2007 capabilities and improvements
  • Discusses quick troubleshooting options so you don't wait on hold with your tech support group
  • Shows integration with other Office products (SharePoint, Word, etc.)
  • Includes a treatment of popular Outlook add-ins and add-ons
  • Shows programmatic/development capabilities of Outlook
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Product Details

  • ISBN-13: 9781590597965
  • Publisher: Apress
  • Publication date: 3/9/2007
  • Series: Beyond the Manual Series
  • Edition description: 2007
  • Edition number: 1
  • Pages: 214
  • Product dimensions: 9.25 (w) x 7.50 (h) x 0.51 (d)

Meet the Author

Tony Campbell is a veteran Microsoft consultant (MCP) specializing in the architecture and design of secure Microsoft-centric business solutions. He also has vast experience in many other industry niches such as networking, collaboration, security, business logic, and disaster recovery and resilience. Tony has been involved with all sizes of business, from the very small to the very large, and has successfully delivered secure, reliable, robust solutions to more than 150,000 clients during his 18 years in the business. Tony started his career back in the 1980s as a green screen mainframe programmer for the British Meteorological Office, finally arriving after a long journey to his current role as a self-employed IT consultant for more than a dozen full-time customers.

Tony is a regular contributor to a number of IT journals distributed across the globe, and has been involved in the production of software manuals, user guides, white papers, hardware manuals, and training courses. His love of writing has led to publication of some fiction by a number of small presses as well as by a few more obscure magazines.

Jonathan Hassell is an author, consultant, and speaker on a variety of IT topics. His published works include RADIUS, Hardening Windows, Using Microsoft Windows Small Business Server 2003, and Learning Windows Server 2003. His work appears regularly in such periodicals as Windows IT Pro, PC Pro, and TechNet Magazine. Jonathan also speaks worldwide on topics ranging from networking and security to Windows administration. He is currently an editor for Apress, which specializes in books for programmers and IT professionals.

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Table of Contents

About the Authors     xv
Acknowledgments     xvi
Introduction     xvii
What's New and What's Improved in Outlook 2007     1
What's New in Outlook 2007     3
Outlook System Requirements     5
Exploring the New Interface     6
Subscribing to RSS Feeds     8
Setting Up a POP3 Account     9
Sending, Receiving, and Responding to Email     13
Using Keyboard Shortcuts     15
Messaging     23
Using Helpful Sending and Receiving Tools     23
Automatically Sending All Email to a Specified Recipient     24
Using Templates to Facilitate More Versatile Email Distribution     25
Assigning Expiration Dates     27
Using the Out Of Office Assistant     28
Preventing Recipients from Using Reply to All     28
Being Your Own SMTP Server (Windows XP Only)     31
Integrating with Windows Live Messenger     33
Using Windows Fax and Scan     35
Sending Faxes     36
Receiving Faxes     37
Faxing in Outlook     38
Using Outlook Anywhere     39
Message Organization     41
Using Search Folders     41
Using Rules to Sort Your Messages     46
Using the Junk Mail Filter     50
Using Send/Receive Groups     54
Understanding Remote Mail     54
Setting Up Send/Receive Groups     56
Contacts and Address Books     59
Using the Contacts Folder     60
Adding a New Contact     60
Creating New Contacts from the Same Company     62
Using Contacts     62
Sending Email and Creating Calendar Appointments     64
Phoning a Contact     64
Assigning Tasks, Viewing Web Pages, and Locating Addresses     65
Modifying Business Cards     66
Viewing Contacts     67
Customizing the Contacts View     68
Adding Contacts from Emails     68
Multiple Contact Folders     69
Sharing Contacts with Other Users     69
Working with Address Books     70
Adding a Mobile Address Book     72
Configuring the Address Book     73
Creating Distribution Lists     73
Calendaring     77
Understanding the Logic of the Calendar Structure     77
Entering and Managing Calendar Data      78
Categorizing     80
Searching     81
Sharing Your Calendar with Others     81
Sharing via Microsoft Exchange Server     82
Sending via Email     84
Publishing to Office Online     85
Saving and Subscribing to Internet Calendars     87
Connecting SharePoint Calendars to Outlook     87
Customizing the Calendar     88
Personalizing the Display     88
Adding Holidays and Events     90
Displaying 12-Hour or 24-Hour Time     90
Notes and Journals     91
Working with Notes     91
Customizing Notes     93
Using Notes     93
Assigning Contacts to Notes     96
Assigning Categories to Notes     97
Working with the Journal     98
Configuring the Journal     98
Using the Journal Interface     99
Recording Journal Entries     101
Using Journal Views     102
Task Management     105
Reviewing the History of the Task Structure     105
Entering Task Items     106
Using the To-Do Bar     107
Viewing Existing Tasks     109
Scheduling for Tasks on the Calendar     112
Categorizing and Searching for Your Tasks     113
Connecting SharePoint Task Lists to Outlook     114
Synchronizing OneNote Tasks with Outlook     116
Discussing Subtasks     118
Using Tasks Effectively     119
Storage Management     121
Introducing Personal Folders     122
Adding New PST Files     124
Removing PST Files     127
Attaching an Existing PST File     128
Introducing Offline Folders     128
OST Files     129
Cached Exchange Mode     129
Using OST Files     129
Exploring the Message Delivery Options     130
Backing Up and Restoring Personal Folders     132
Color Categories     135
Using the Color Categories List     136
Adding, Modifying, and Using Categories     137
Adding and Modifying Categories     138
Removing Category Assignments     139
Assigning Quick Click     140
Using Category Search Folders     141
Customization     143
Using Command-Line Switches to Start Outlook     143
Using Profiles     148
Using RUNAS with outlook.exe     150
Customizing Outlook Views     150
Using Outlook Today     154
Using Advanced Techniques for Customizing Views     156
Configuring Outlook Preferences     158
Email Options     159
Calendar Options     159
Tasks Options     160
Contact Options     160
Journal Options     160
Note Options     160
Search Options     160
Security and Backup     160
Introducing the Trust Center     161
Trusted Publishers     162
Setting Add-in and Macro Security     165
Introducing Privacy     167
Setting Up Email Security     169
Obtaining a Certificate     170
Certificate Settings     171
Configuration in the Trust Center     173
Processing Signed or Encrypted Messages     173
Signing and Encrypting Emails     177
Making Attachments Secure     179
Enabling Automatic Download and Content Blocking     181
Setting Up Information Rights Management     183
Outlook Outside the Office (or Home)     185
Using Offline Folders      185
Using RPC Over HTTP     186
Using Cached Exchange Mode     189
Forms and Macros     191
Understanding Outlook Forms     192
Adding the BCC Field to the Message Form     193
Using Controls     198
Building Forms with Custom Controls     198
Sharing Forms with Other Users     201
Understanding Macros     202
Creating a Macro     202
Running a Macro     204
Getting More Information About VBA     205
Index     207
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  • Anonymous

    Posted July 24, 2007


    Do you want to get more from the software installed on your desktop? If you do, then this book is definitely for you. Authors Tony Campbell and Jonathan Hassell, have done an outstanding job of writing a book for those that are currently Outlook users and want to learn more about this sophisticated product¿s extended set of capabilities. Campbell and Hassell, begin by looking at the new features available in Outlook 2007 as well as, taking a short walk through the basics of setting up and using email. Then, the authors cover some of the ancillary capabilities Outlook provides for enhancing this messaging capability. Next, they focus on organizing email features such as search folders to create query-based folders that are virtual representations of email in your inbox. The authors also explain how you can best use Outlook¿s inherent ability to act as your personal address book. They continue by delving into some of the extra features Outlook provides. Then, the authors look at how to manage tasks. Next, they cover how to manage Outlook storage, focusing on the underlying data files that are used to contain Outlook items associated with each of your accounts. They continue by diving into color categories, by introducing you to this much improved method for visually assessing email messages, tasks, and appointments that are related to each other. Then, the authors show you how to customize standard Outlook functionality using profiles, command-line switches, views, and the Outlook Today web interface to shape it into a bespoke tool that services your every whim. Next, they also cover all you need to know about securing Outlook. They continue by showing you the best way to configure Outlook when you have no real fixed abode or you are on the move. Finally, the authors go further by showing you how to customize Outlook when using forms and macros. By using this most excellent book, you will immediately see the benefits of what Outlook 2007 can bring to both your home life and your work life. Perhaps more importantly, these benefits, with just a little practice, will offer not only personal and organizational benefits, but will also increase productivity and lead to considerable savings in both money and time.

    1 out of 1 people found this review helpful.

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