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We've all been there. You receive a document in email that won't print correctly because it was created with fonts not installed on your system, or the file is a QuarkXPress document and you use PageMaker. Adobe's Portable Document Format (PDF) was designed to alleviate that frustration, and it's quickly become the cross-platform standard. If you need to send, annotate, and receive documents that retain fidelity to their formatting, you need PDF with Acrobat 5: Visual QuickStart Guide. Author Jen Alspach takes a ...
We've all been there. You receive a document in email that won't print correctly because it was created with fonts not installed on your system, or the file is a QuarkXPress document and you use PageMaker. Adobe's Portable Document Format (PDF) was designed to alleviate that frustration, and it's quickly become the cross-platform standard. If you need to send, annotate, and receive documents that retain fidelity to their formatting, you need PDF with Acrobat 5: Visual QuickStart Guide. Author Jen Alspach takes a task-based, visual approach to teaching Acrobat, using pictures to guide readers through the basics of creating PDF files with Acrobat 5, adding annotations, creating forms, viewing PDFs online, and using Acrobat with Adobe Illustrator and InDesign. Acrobat 5.0's new features, including digital signatures, batch processing, customizable toolbars, and increased security options are also explained throughout this book.
With such technology available to anyone, it's no wonder that more and more people are looking for a book to teach them the basics of Acrobat. PDF with Acrobat 5: Visual QuickStart Guide is just the book to help you learn this quickly and easily.
Often you'll want to go beyond simple document navigation and viewing, to such things as searching a document for a text string, copying text or an image, or even changing the many preference options that Reader provides.
This chapter takes you on a tour of Acrobat Reader's nitty-gritty details, so you can make this amazing software work for you!
Acrobat Reader groups Document Properties into three classes: Document Summary Document Fonts, and Document Security. To read the Document Summary for the current document:
1. Choose File >Document Properties > Summary
Press Ctrl+D (Windows) or Command-D (Mac).
Choose Document Summary from the Document Pane menu (Figure 2.1). The Summary dialog box appears (Figure 2.2). It displays various information and includes five text boxes: Title, Subject, Author, Keywords, and Binding. These boxes can be edited only within Acrobat, not in Reader.
2. To close the Summary dialog box, click OK or Cancel.
2. Click the List All Fonts button to see an expanded list of fonts that includes all fonts used in the entire document (Figure 2.4).
Many of the parameters shown in the Document Security window will be of interest only to users of the full Acrobat program. However, Acrobat Reader users should acquaint themselves with a few of them.
To check document security:
To select text using the Text Select tool:
1. Choose the Text Select tool on the Basic Tools toolbar (Figure 2.6), or press V
2. Holding down the mouse button, drag the cursor over the text you want to select (Figure 2.7). Note that the Text Select tool selects entire words at once-there is no way to select just part of a word.
The Text Select tool has a limitation: If your selection extends any distance vertically, you may end up selecting parts of the page you don't want. Say you want to select part of one column in a table. As you drag downward, you end up selecting everything on the same horizontal level as your cursor (Figure 2.8).
Fortunately Acrobat provides a second textselection tool to take care of such situations
. To select text using the Column Select tool:
1. Choose the Column Select tool from the Basic Tools toolbar (or press Shift-V). You'll find it by clicking the More Tools arrow to the right of the Text Select tool (Figure 2.9).
2. Holding down the mouse button and dragging diagonally across the document, draw a rectangle around the text you wish to select (Figure 2.10).
To select all text on a page:
While selecting text in Acrobat Reader is a pretty straightforward affair, selecting graphics is not. In fact, you never actually "select" graphic elements. Instead, you take a screenshot of part of the PDF document (which can include graphics) using Reader's Graphics Select tool.
To select graphics:
1. Click the Graphics Select button on the Basic Tools toolbar (Figure 2.11), or press G.
2. Holding down the mouse button, drag the Graphics Select tool over the area that you would like to select (Figure 2.12). A dashed-line rectangular border will appear around the selected area.
To deselect all selected text or graphics:
|Ch. 1||Acrobat reader Basics||1|
|Ch. 2||Acrobat Reader in Depth||33|
|Ch. 3||Acrobat eBook Reader||51|
|Ch. 4||Creating PDFs||65|
|Ch. 5||Working with Acrobat||93|
|Ch. 6||Structuring PDF Documents||113|
|Ch. 9||Adding Multimedia to PDFs||177|
|Ch. 10||Annotating PDFs||189|
|Ch. 11||Catalog, Indexes, Searches||209|
|Ch. 12||Paper and Web Capture||221|
|Ch. 13||Digital Signatures||233|
|Ch. 14||Automating Acrobat||241|
|Ch. 15||PDF Files and the Web||255|
|App. A: Acrobat Help||265|
|App. B: Security||275|
Acrobat 5 formally declares PDF to be the document exchange format for the masses. Even better, Acrobat Reader is free to everyone with a computer running almost any current system software. So it doesn't matter if you have a Macintosh, a Windows system, an OS/2 system, or even a UNIX-based system.
So, except for a few pages where "Macintosh" or "Windows" is indicated, each page and example is designed to be used on any platform the Acrobat product family works with-currently Macintosh OS 9.1 and Windows 2000. Acrobat Reader 5 features native Macintosh OS X support.
If you have a UNIX system or a different operating system that Acrobat Reader is created for, the sections on Acrobat Reader will be relevant to you, while the creation and editing sections will not be.