Power Outlook: Unleash the Power of Outlook 2003

Overview

This guide assists all levels of Microsoft Outlook users in furthering their understanding of the program’s features, from communicating with an ever-growing list of contacts to upgrading installations. A full range of functions are discussed, such as adding an appointment to a calendar, sending a message to only a portion of a distribution list, creating e-mail templates, and customizing menus and toolbars. Also addressed are setting up the Microsoft Free/Busy service, working ...

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Power Outlook: Unleash the Power of Outlook 2003

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Overview

This guide assists all levels of Microsoft Outlook users in furthering their understanding of the program’s features, from communicating with an ever-growing list of contacts to upgrading installations. A full range of functions are discussed, such as adding an appointment to a calendar, sending a message to only a portion of a distribution list, creating e-mail templates, and customizing menus and toolbars. Also addressed are setting up the Microsoft Free/Busy service, working with Internet faxes, and backing up data.

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Product Details

  • ISBN-13: 9781932802016
  • Publisher: Holy Macro! Books
  • Publication date: 9/28/2004
  • Series: On Office series
  • Pages: 265
  • Product dimensions: 6.00 (w) x 9.00 (h) x 0.60 (d)

Meet the Author

Stephen J. Link is a professional database programmer and a provider of user support systems for a variety of applications. He lives in Wilson, North Carolina.

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Table of Contents

Foreword
1. Discussion on Outlook 1
Popular Features 1
Great Features 2
Version-specific Features 2
Groans And Moans 3
Praises for Outlook 2003 3
2. Exchange Server 2003 1
Retention Policies 2
Distribution Lists 2
3. Installing Outlook 1
Types of Installations 1
Setting up POP3 Accounts 1
Setting up HTTP Accounts 3
IMAP Accounts 4
Exchange Server Accounts 4
Setting up Different Address Books on the Same Account 5
Installing an Upgrade 6
Activating Outlook 7
Compatible Versions 7
4. Outlook Menu Overview 1
File Menu 1
Edit Menu 3
View Menu 4
Go Menu 5
Tools Menu 5
Actions Menu 6
Help Menu 8
5. Settings 1
General Settings 1
Customizing Toolbars and Menus 2
Creating and Customizing a Toolbar 2
Customizing a Menu 4
Recommended Settings 5
Basic E-mail Options 5
Advanced E-mail Options 6
Tracking Options 7
Junk E-mail Options 8
Calendar Options 8
Mail Setup 9
E-mail Format 9
Configuring Views 18
View Definitions 18
Preview Messages 20
Three-pane View 21
Favorite Folders 22
Grouping Messages 23
Customizing Settings 24
Setting Sort Order 28
Customizing Views 30
Setting E-mail Options 35
Setting Junk E-mail Options 35
Setting E-mail Options 38
Creating a Custom Print Style 41
6. Using Outlook 2003 1
Starting Out 1
Outlook Today 2
Configuring the "Classic" Interface 2
Regaining the "Classic" Interface 2
Configuring Mail Grouping 3
Making Outlook the Default E-mail Client 3
Making Outlook the Default E-mail Client-Again 4
7. Organizing Outlook 1
Rules 1
Creating a New Rule 1
Changing a Rule's Processing Order 14
Deleting a Rule 14
Rule Options Button 14
Using Find 15
Making a Simple Search 15
Making an Advanced Search 16
Filtering 19
Using Organize 22
8. Outlook Folders 1
Using Subfolders 1
Calendar Folder 4
Organizing Your Calendar 4
Setting Up the Microsoft Free/Busy Service 5
Resource Scheduling 8
Time Zone Settings 9
Adding Holidays 11
Setting Planner Options 12
Calendar Right-click Menu 12
Using Taskpad 14
Sending Meeting Requests 15
Forward Your Calendar as iCalendar 16
Setting Calendar Options 17
Contacts Folder 24
Adding a Contact 24
Viewing Contacts 27
Viewing Contact Records 29
Using the Details Tab 32
Using the Activities Tab 33
Using the Certificates Tab 33
Using the All Fields Tab 33
Using the Toolbar 34
Right-click Menu 36
Distribution Lists 36
New Contact from Same Company 38
Calling a Contact 38
Creating a vCard from a Contact 39
Forwarding as a vCard 41
Address Books 42
Deleted Items Folder 43
Deleting Items 45
Drafts Folder 46
Inbox Folder 47
Delivery Options 47
Right-click E-mail Menu Options 48
Using Search Folders 50
Journal Folder 53
Viewing Journal Entries 56
Notes Folder 60
Left-click Options 62
Outbox Folder 64
Mail Options 65
Sent Items Folder 66
Resend This Message 68
Recall This Message 68
Tasks Folder 69
Viewing Tasks 70
Task Recurrence 72
Turning An E-mail Into a Task 73
9. Special Features 1
Designing Forms and Templates 1
Changing Contact Forms 1
Creating E-mail Templates 3
Mapping an Address 5
Flag For Follow Up 6
Business Contact Manager 7
Installing Business Contact Manager 8
Mail Merging with Word 9
Archiving Strategies 10
Performing Send/Receive 12
Sharing Outlook Objects 14
Creating a Public Folder 14
Sharing Calendars and Contacts 16
Using Shortcut Panes 19
Sending Internet Faxes 20
Using Smart Tags 21
Importing Data 22
Exporting Data 26
Using the Mailbox Cleanup Wizard 28
Using Research 30
10. Help with Using Outlook 1
Using the Office Assistant 3
11. Macros: Automating Outlook 1
Creating a New Contact from Word 1
Creating E-mail Merges 3
Merging to a Form Letter 5
Merging to E-mail 7
Merging Custom E-mail from Excel 8
Automatically Saving Attachments 16
Exploding an E-mail 17
12. Safe E-mailing 1
Protecting Against Spam and Viruses 1
Blocking External HTML 2
Parental Controls 3
Digital Certificates 4
Backing up and Restoring Data 5
Password Protecting Your Mailbox 6
13. Troubleshooting Outlook 1
Detect and Repair 1
Command Line Switches 1
Inbox Repair Tool 7
Troubleshooting and Managing Outlook Views 8
Missing Buttons 8
Disappearing Items 8
Can't Edit Items 9
Text Displays Incorrectly 10
Missing Shortcuts 10
Problems with Views 10
Can't Copy Information Because Field Is Not Displayed 11
Multi-line Layout Doesn't Make Sense 12
14. Talking to Outlook 1
Giving Your Computer a Voice 1
Training the Speech Module 2
15. Instant Messaging 1
Saving a Conversation 3
The More Button 3
16. Using Newsgroups 1
Posting to a Newsgroup 3
17. Are You Certifiable? 1
Outlook Specialist 1
Expert 1
Master 2
Answers 4
Appendix A 1
Keyboard Shortcuts 1
Shortcuts for the Help Pane 1
Shortcuts for the Help Window 1
Shortcuts for General Menu and Toolbar 2
Shortcuts for Basic Outlook Navigation 2
Shortcuts for Item Creation and Manipulation 3
Shortcuts for E-mail 4
Shortcuts for Appointment and Tasks 5
Shortcuts for Contacts 5
Shortcuts for Formatting Text 5
Shortcuts for Working with Table Views 6
Shortcuts for Working With Day/Week/Month Views 6
Shortcuts for Address Card Views 7
Index 1
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