Prentice Hall Test Prep Series: Microsoft Word 2002 MOUS Expert Level / Edition 1

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Overview

This book focuses on preparing the user to pass the associated Microsoft Office User Specialist (MOUS) certification exam. Its step-by-step tutorials show how to complete the required procedures in a clear, concise, and direct manner. The tutorials are organized to match the order of the skill sets and skills being measured as published on Microsoft's MOUS website. Skill sets include inserting and modifying text, creating and modifying paragraphs, managing documents, working with graphics,, customizing paragraphs, formatting documents, customizing tables, creating and modifying graphics, customizing Word, workgroup collaboration, and using mail merge. For MOUS Certification.
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Product Details

  • ISBN-13: 9780130384843
  • Publisher: Pearson Education
  • Publication date: 10/4/2002
  • Series: Prentice Hall Test Prep Series
  • Edition number: 1
  • Pages: 592
  • Product dimensions: 8.30 (w) x 11.22 (h) x 0.91 (d)

Table of Contents

Introduction
About Word 2002 1
Exploring the Word Window 4
Getting Help 6
Using the Memo Wizard 10
Ch. 1 Core Skill Set 1: Inserting and Modifying Text 17
Skill 1.1 Insert, Modify and Move Text and Symbols 18
Skill 1.2 Apply and Modify Text Formats 44
Skill 1.3 Correct Spelling and Grammar Usage 50
Skill 1.4 Apply Font and Text Effects 55
Skill 1.5 Enter and Format Date and Time 61
Skill 1.6 Apply Character Styles 63
Ch. 2 Core Skill Set 2: Creating and Modifying Paragraphs 79
Skill 2.1 Modify Paragraph Formats 80
Skill 2.2 Set and Modify Tabs 98
Skill 2.3 Apply Bullet, Outline, and Numbering Format to Paragraphs 102
Skill 2.4 Apply Paragraph Styles 110
Ch. 3 Core Skill Set 3: Formatting Documents 119
Skill 3.1 Create and Modify a Header and Footer 120
Skill 3.2 Apply and Modify Column Settings 125
Skill 3.3 Modify Document Layout and Page Setup Options 131
Skill 3.4 Create and Modify Tables 140
Skill 3.5 Preview and Print Documents, Envelopes and Labels 150
Ch. 4 Core Skill Set 4: Managing Documents 173
Skill 4.1 Manage Files and Folders for Documents 174
Skill 4.2 Create Documents Using Templates 188
Skill 4.3 Save Documents using Different Names and File Formats 194
Ch. 5 Core Skill Set 5: Working with Graphics 203
Skill 5.1 Insert Images and Graphics 204
Skill 5.2 Create and Modify Diagrams and Charts 225
Ch. 6 Core Skill Set 6: Workgroup Collaboration 257
Skill 6.1 Compare and Merge Documents 258
Skill 6.2 Insert, View and Edit Comments 266
Skill 6.3 Convert Documents into Web Pages 277
Ch. 7 Expert Skill Set 1: Customizing Paragraphs 289
Skill 1.1 Control Pagination 290
Skill 1.2 Sort Paragraphs in Lists and Tables 298
Ch. 8 Expert Skill Set 2: Formatting Documents 315
Skill 2.1 Create and Format Document Sections 316
Skill 2.2 Create and Apply Character and Paragraph Styles 319
Skill 2.3 Create and Update Document Indexes and Tables of Contents, Figures, and Authorities 323
Skill 2.4 Create Cross-References 344
Skill 2.5 Add and Revise Endnotes and Footnotes 347
Skill 2.6 Create and Manage Master Documents and Subdocuments 351
Skill 2.7 Move Within Documents 357
Skill 2.8 Create and Modify Forms Using Various Form Controls 361
Skill 2.9 Create Forms and Prepare Forms for Distribution 367
Ch. 9 Expert Skill Set 3: Customizing Tables 383
Skill 3.1 Use Excel Data in Tables 384
Skill 3.2 Perform Calculations in Word Tables 389
Ch. 10 Expert Skill Set 4: Creating and Modifying Graphics 405
Skill 4.1 Create, Modify, and Position Graphics 406
Skill 4.2 Create and Modify Charts Using Data from Other Applications 422
Skill 4.3 Align Text and Graphics 428
Ch. 11 Expert Skill Set 5: Customizing Word 437
Skill 5.1 Create, Edit, and Run Macros 438
Skill 5.2 Customize Menus and Toolbars 447
Ch. 12 Expert Skill Set 6: Workgroup Collaboration 461
Skill 6.1 Track, Accept, and Reject Changes to Documents 462
Skill 6.2 Merge Input from Several Reviewers 464
Skill 6.3 Insert and Modify Hyperlinks to Other Documents and Web Pages 467
Skill 6.4 Create and Edit Web Documents in Word 471
Skill 6.5 Create Document Versions 479
Skill 6.6 Protect Documents 482
Skill 6.7 Define and Modify Default File Locations for Workgroup Templates 486
Skill 6.8 Attach Digital Signatures to Documents 488
Ch. 13 Expert Skill Set 7: Using Mail Merge 497
Skill 7.1 Merge Letters with a Word, Excel, or Access Data Source 498
Skill 7.2 Merge Labels with a Word, Excel, or Access Data Source 510
Skill 7.3 Use Outlook Data as Mail Merge Data Source 520
Glossary 533
Index 539
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Introduction

Introduction

Prentice Hall Test Prep Series courseware is anchored in the practical and professional needs of all types of students. The MOUS titles within this series focus on preparing students to sit for the associated Core, Comprehensive, or Expert MOUS exam. Coverage of concepts and how-to steps make each text suitable for general introductory computer courses as well.

The chapters in each MOUS Prep text exactly match the skill sets—and skills being measured within each skill set—published for the associated MOUS exam. As such, it consists of skills that are built around a series of numbered, step-by-step procedures that are clear, concise, and easy to review. The end-of-chapter exercises have likewise been carefully crafted to reinforce skills and to extend what you've learned into areas beyond the explicit scope of the specific skills. Following, you'll find out more about the rationale behind each book element and how to use each to your maximum benefit.

Key Features

  • Step-by-Step Tutorials. Each skill includes numbered, bold step-by-step instructions that show you how to perform the procedures in a clear, concise, and direct manner. These hands-on tutorials let you "learn by doing." A short paragraph may appear after a step to clarify the results of that step. To review the skill, you can easily scan the bold numbered steps. Accompanying data files eliminate unnecessary typing.
  • Illustrations. Multiple illustrations add visual appeal and reinforce learning in each skill set. Each time a new button is introduced, its icon displays in the margin. Screen shots display after key steps for you tocheck against the results on your monitor. These figures, with ample callouts, make it easy to check your progress.
  • Notes. Skills include three types of notes: If you have problems, Alternate Ways, and In Depth. These notes describe common problems, explain different methods for performing tasks, and provide extra tips and special hints (details provided in "How to Use This Book"). You may safely ignore these for the moment to focus on the main task at hand, or you may pause to learn and appreciate the additional information.
  • Summary. A summary precedes the end-of-chapter exercises. The summary provides a brief recap of tasks learned in the skill set.
  • End-of-Chapter Exercises. Check out the extensive end-of-chapter exercises—at least one for each skill presented in the skill set. You'll find two levels of reinforcement: Skill Drill and Challenge (detail provided in "How to Use This Book"). Generally, each exercise is independent of other exercises, so you can complete your choices in any order. Accompanying data files eliminate unnecessary typing.

How to Use This Book

Each MOUS Prep book is organized by chapters-one chapter per core or expert skill set. A skill set consists of numbered skill areas that are related to that topic. Each skill within a numbered skill area presents a specific task or closely related set of tasks in a manageable chunk that is easy to assimilate and retain.

Each element in a MOUS Prep book is designed to maximize your learning experience. Following is a list of the MOUS Prep skill set elements and a description of how each element can help you:

  • Skill Set Objectives. Starting with an objective gives you short-term, attainable goals. Using skill set objectives that closely match the titles of the step-by-step tutorials breaks down the possibly overwhelming prospect of learning several new features of an Office XP application into small, attainable, bite-sized tasks. Look over the objectives on the opening page of a chapter before you begin, and review them after completing the chapter to identify the main goals for each MOUS skill set.
  • Key Terms. Each key term is defined during its first use within the text, and is shown in bold italic within that explanation. Definitions of key terms are also included in the Glossary.
  • Skill Set Overview. This opening section explains the concepts and features that you will learn in the skill set.
  • If You Have Problems... These short troubleshooting notes appear between hands-on steps. They help you anticipate or solve common problems quickly and effectively. Even if you do not encounter the problem at this time, make a mental note of it so that you know where to look when you (or others) have difficulty.
  • Alternate Way. These notes explain a different way to perform a task. Relatively short notes display between hands-on steps or in the margin next to the associated hands-on step. Longer notes display immediately after the associated set of hands-on steps.
  • In Depth. Many skills include "in Depth" comments. These notes provide extra tips and special hints, and they follow the related set of hands-on steps.
  • Periodic Cross-Reference to Related Exercises. MOUS skill sets include from two to ten numbered skill areas. Therefore, some of the chapters in a text are quite long. After each numbered skill area, you find a cross reference to any Skill Drill and/or Challenge exercises) relating to that numbered skill area. For immediate reinforcement, work through one or more of the related exercises. Otherwise, you can continue to the next skill area.
  • Skill Drill Exercises. Skill Drill exercises reinforce skills presented in the chapter. Each skill reinforced is the same, or nearly the same, as a skill presented within a skill set. Each exercise includes a brief narrative introduction, followed by detailed instructions in a step-by-step format.
  • Challenge Exercises. Challenge exercises expand on or are somewhat related to skills presented in the chapter. Each exercise provides a brief narrative introduction, followed by instructions in a numbered-step format that are not as detailed as those in the Skill Drill section.

Typeface Conventions Used in This Book

Prentice Hall Test Prep uses the following conventions to make it easier for you to understand the material.

  • Key terms appear in italic and bold the first time they are defined in a skill set.
  • Monospace type appears frequently and looks like this. It is used to indicate text that you are instructed to key in.
  • Italic text indicates (1) text that appears onscreen as warnings, confirmations, or general information; (2) the name of a file to be used in a skill or exercise; and (3) text from a dialog box that is referenced within a sentence, when that sentence might appear awkward if the dialog box text were not set off.
  • Hotkeys are indicated by underline. Hotkeys are the underlined letters in menus, toolbars, and dialog boxes that activate commands and options, and are a quick way to choose frequently used commands and options. Hotkeys look like this: File, Save.

Student Resources—Companion Website

The Web site that accompanies this book is the tool that empowers you to get the most out of this text (see Figure I. I ). It provides access to all the data files for you to use as you work through the step-by-step tutorials, and the Skill Drill and Challenge exercises provided at the end of each skill set.

Accessing Student Data Files on the Companion Website
The student data files that you need to work through the skill sets can be downloaded. Data files are provided for each chapter. The filenames correspond to the filenames called for in this book. The files are named in the following manner: The first character indicates the book series (M=MOUS); the second character denotes the application (W=Word, E=Excel, and so forth); and the third character indicates the level (C=Core or Comprehensive and E=Expert). The last four digits indicate the skill set number and the file number within the skill set. For example, the complete name for the first file in Chapter 3 (Core Skill Set 3) in the MOUS Word book is MWCS301. The complete name for the third file in Chapter 14 (Expert Skill Set 7) in the MOUS Excel book is MEE-S703.

For the Instructor

Instructor's Resource CD-ROM
The Instructor's Resource CD-ROM that is available contains:

  • Instructor's Manual in Word and PDF
  • Solutions to all exercises from the book and Website
  • PowerPoint lectures
  • A Windows-based test manager and the associated test bank in Word format with offer 1500 new questions

Companion Website www.prenhall.com/phtestprep
For both students and instructors, the Companion Website includes ancillary material to accompany the Prentice Hall Test Prep Series. Instructors will find the data and solution files, PowerPoint slides, and Instructor's Manuals for each application.

Prentice Hall has also formed close alliances with each of the leading online platform providers: WebCT, Blackboard, and our own Pearson CourseCompass.

CourseCompass www.coursecompass.com
CourseCompass is a dynamic, interactive online course-management tool powered exclusively for Pearson Education by Blackboard. This exciting product enables you to teach market-leading Pearson Education content in an easy-to-use, customizable format.

BlackBoard www.prenhall.com/blackboard
Prentice Hall's abundant online content, combined with Blackboard's popular tools and interface, result in robust Web-based courses that are easy to implement, manage, and use—taking your courses to new heights in student interaction and learning.

WebCT www.prenhall.com/webct
Course-management tools within WebCT include page tracking, progress tracking, class and student management, gradebook, communication, calendar, reporting tools, and more. GOLD LEVEL CUSTOMER SUPPORT, available exclusively to adopters of Prentice Hall courses, is provided free-of-charge upon adoption and provides you with priority assistance, training discounts, and dedicated technical support.

Train & Assess IT www.prenhall.com/phit
Prentice Hall offers Performance Based Training and Assessment in one product: Train & Assess IT The training component offers computer-based training that a student can use to preview, learn, and review Microsoft Office applications and computer literacy skills. Web- or CD-ROM delivered, the training component offers interactive, multimedia, computer-based training to augment classroom learning. Built-in prescriptive testing suggests a study path based not only on student test results but also on the specific textbook chosen for the course.

The assessment component offers computer-based testing that shares the same user interface and is used to evaluate a student's knowledge about specific topics in Word, Excel, Access, PowerPoint, Windows, Outlook, and the Internet. It does this in a task-oriented environment to demonstrate proficiency as well as comprehension of the topics by the students.

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