The Principal's Guide to School Budgeting / Edition 2

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Learn how to create a winning school budget during challenging economic times.

Effective administrative practices, both fiscal and academic, are continually being redefined at all levels. Developing budgets that keep up with economic changes and instructional expectations is a challenge.

This best-seller steps leaders through the budgeting process, with vision and planning as firm guides to resource allocation. Emphasizing tough budgetary climates, the book includes a budget model that shows how to align organizational goals with a sound fiscal accountability system. This new edition features

  • 25 tips for budgeting during an economic downturn
  • Analysis of real school action and budget plans
  • Methods for conducting a needs and program assessment
  • Answers to some of the toughest budgeting dilemmas
  • Case study applications and problems
  • Budgeting checklist for administrators
  • Selected templates, forms and resources
  • Discussion questions and experiential activities

Showcasing real school scenarios and national standards, leaders learn to plan a budget, monitor funds, evaluate budget reports, and prepare school action plans that keep students achieving in fiscally difficult times.

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Editorial Reviews

Genie Bingham Linn
"Budgeting is the one area where future and/or new principals feel most insecure! Time and time again we hear our students say they feel like they don't know enough about handling the finances of their school. My students found The Principal's Guide to School Budgeting to be a very clear and practical resource that had information and instructive exercises to ease their anxiety about the task and help them with their jobs."
Doctor - Michael Fanning
"I wish I had had this book before I became a principal for the first time! Yes, we do want to manage funds wisely. But this book goes farther; it teaches new school leaders how to think creatively and it helps them utilize resources to bring about greater equity of learning for all students. They also clearly explain how to create inclusiveness so that all stakeholders become supporters of the school's plan for improvement. "
Dr. Michael Fanning
"I wish I had had this book before I became a principal for the first time! Yes, we do want to manage funds wisely. But this book goes farther; it teaches new school leaders how to think creatively and it helps them utilize resources to bring about greater equity of learning for all students. They also clearly explain how to create inclusiveness so that all stakeholders become supporters of the school's plan for improvement."
Darin Drill
"I highly recommend this book to budget committees, site-based groups, educational administration professors, and new administrators. It is a great book to start out with for budgeting and connecting vision to the process. There are many examples provided that can be used right now in schools during a budgeting cycle. "
AASA Journal of Scholarship and Practice
"Practical information that the school principal needs. The book is a resource that school principals should put on their desks, not their bookshelves. Additionally, the university professor may want to consider the book as a reference for students."
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Product Details

  • ISBN-13: 9781452255477
  • Publisher: SAGE Publications
  • Publication date: 11/30/2012
  • Edition description: Second Edition
  • Edition number: 2
  • Pages: 272
  • Sales rank: 70,819
  • Product dimensions: 7.00 (w) x 9.90 (h) x 0.60 (d)

Meet the Author

Richard Sorenson is an associate professor in the Educational Leadership and Foundations Department at The University of Texas at El Paso. He served public schools for 25 years as a social studies teacher, principal, and associate superintendent for personnel. Currently, Sorenson works with graduate students at UTEP in the areas of school personnel, school-based budgeting, educational law, and leadership development. He was named The University of Texas at El Paso College of Education Professor of the Year in 2005, is involved in several educational initiatives on the U.S./Mexico border, and he is an active writer with numerous professional journal publications. He has also authored textbooks, teacher resource guides, and workbooks in the area of the elementary and secondary school social studies curricula. He conducts workshops at the state and national levels on topics such as principal preparation, instructional leadership, and effective teaching practices. His has been actively involved with the Texas Elementary Principals and Supervisors Association (TEPSA), the Texas Association of Secondary School Principals (TASSP) in which he conducts annual New Principal Academy seminars, and the Texas Council for the Social Studies (TCSS). His research interest is in the area of the school principalship, specifically the examination of conditions and factors that inhibit and discourage lead teachers from seeking the school principalship as a career option. He received his Ed D from Texas A&M University at Corpus Christi in the area of educational leadership.

Lloyd Milton Goldsmith is associate professor and chair of the Department of Graduate Studies in Education at Abilene Christian University. Goldsmith is currently involved in developing online graduate education degrees that incorporate faith principles. He teaches courses in school culture, professional development, and continuous school improvement. He served public schools for 29 years as an elementary science teacher, middle school assistant principal, and elementary school principal. He and a fellow chemistry professor, Kim Pamplin, co-direct a program to facilitate high school chemistry teachers in effective instructional strategies. Goldsmith has served on several state committees for the Texas Education Agency. He currently serves as a consultant on a project to migrate mandated state principal training to an online format. He is president of the Texas Council of Professors of Educational Administration. Goldsmith has presented at numerous state, national, and international conferences. He is active in Kiwanis International and in his local church, where he teaches Sunday school to lively fourth graders, works with the Boy Scouts, and leads a life group. He earned his Ed D in educational leadership from Baylor University.

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Table of Contents

Preface Acknowledgments About the Authors Introduction
1. Understanding the Budgeting Process The Basics of School Budgeting Breaking the Budgeting Myths Delineating Between School Finance and School Budgeting Budgeting in Times of Economic Downturn and Fiscal Constraint Allocation – The Key to the Budgetary Process Sources of School Funding Federal Sources of Income State Sources of Income Local Sources of Income Ten Steps to Budgeting Success Final Thoughts Discussion Questions Case Study Application: Fiscal Issues and the New Principal Part I-”Boy, Do I Have a Lot to Learn!”
Application Questions Part II-”Well, It’s My Money!”
Application Questions
2. The Budget-Vision Relationship and the National Standards The National ISLLC Standards Shifts in Knowledge and Skills From Technical Skills to Interpersonal Skills From Director to Consensus Builder and Motivator From Resource Allocation to Accountability Examining the ISLLC Standards Through A Budget-Vision Lens ISLLC Standard 1 – The Vision Standard ISLLC Standard 2 – The Learning Standard ISLLC Standard 3 – The Environment Standard ISLLC Standard 4 – The Community Standard ISLLC Standard 5 – The Ethics Standard Examining Three Key Terms – The Trio ISLLC Standard 6 – The Global Standard Final Thoughts Discussion Questions Case Study Application: Belle Plain Middle School Application Questions
3. Culture, Data, and Celebrating Success Culture Values Beliefs Attitudes Data Data-Driven Decision Making Barriers to the Use of Data Dimensions of Data Data Types Disaggregated Data Longitudinal Data Perception Data Qualitative Data Quantitative Data Assessment Acknowledging Opportunities for Growth and Development Celebrating Success Final Thoughts Discussion Questions Case Study Application: L. B. Jensen Middle School Application Questions
4. A Model for Integrating Vision, Planning, and Budgeting Sorenson-Goldsmith Integrated Budget Model Leadership Component 1: Defining Stakeholders Component 2: Stakeholder Selection Committee Size and Structure Diversity Committee Member Training Staggering the Terms Component 3: Data Gathering (Needs Assessment)
Component 4: Data Analysis Component 5: Needs Prioritization Component 6: Goal Setting Component 7: Performance Objectives Component 8: Action Plan A Planning Metaphor The Elements of an Action Plan The GOSA Relationship An Example GOSA Mapping Final Thoughts PS Discussion Questions Case Study Application: Shifting Paradigms with Changing Times Part 1 The Deal: Components 1 and 2 of the Integrated Budget Model Part 2 The Needs: Components 3 – 5 of the Integrated Budget Model Part 3 The Action Plan: Components 6 – 8 of the Integrated Budget Model
5. Effective and Efficient Budgeting Practices The Budget Plan Adequate Funding in an Era of Accountability and Fiscal Constraint Analyzing the School Action and Budget Plans Performing an Information Analysis Steps to Performing an Information Analysis Conducting a Needs Assessment Generated Income Sources Grants Fundraising Expenditure Accountability and Control Fiscal Education and Information Management System Accounting Procedures Collection and Deposit Structures The School Activity Account Components of the Collection and Deposit Structure Timely Payment of Bills Budget Amendments Budgetary Systems Function/Object Budgeting Zero-Based Budgeting School-Based Budgeting Accounting and Auditing Procedures Fraudulent Practices Embezzlement Other Risk Factors The Leadership Role: Ethical and Moral Behaviors Final Thoughts Discussion Questions Case Study Application: Sex, Money, and a Tangled Web Woven Application Questions
6. Building the School Budget Site-Based Decision Making Why Site-Based Decision Making?
Who Builds the School Budget?
The School Leader School-Site Administrators Other Committee Members School-Site Directors Teachers and Grade-Level or Department Chairs Central Office Administrators Students Community Members School Budget Applications Budget Allocations Restricted Funds Coding Applications Activity 1: Utilizing Accounting Codes Activity 2: Utilizing Accounting Codes Projecting Student Enrollment Important Budget Considerations The Budget Calendar The Budget Hearing and Defense Final Thoughts Discussion Questions Case Study Application 1: Shifting Paradigms With Changing Times Case Study Application 2: Requisition Season at Cover Elementary Application Questions Case Study Application 3: The Budget Development Project Student Enrollment Salaries Campus Action Plan Academic Achievement Indicator Report Memorandum Answers Resource A: Selected Forms Budget Development Spreadsheet Strategy Page Resource B: Experiential Exercises Gladys Weatherspoon Case Study The Budgeting Codes Activity Accounting Codes Reference Sheet Resource C: Budgeting Checklist for School Administrators Resource D: State Departments of Education Websites References Index

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