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The Principal's Guide to School Budgeting / Edition 2

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Create a winning school budget during challenging economic times!

This revised bestseller walks school leaders through the budgeting process, focusing on vision and strategic planning as firm guides to resource allocation. With an eye toward tough budgetary climates, the authors provide a budgeting model that helps you align organizational goals with a sound fiscal accountability system. In this new edition you will learn:

  • 25 tips for budgeting during an economic downturn
  • How to develop a school budget using the most effective practices
  • Methods for conducting a needs and program assessment
  • How to prepare and analyze a school action plan
  • Answers to some of the toughest budgeting dilemmas

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Editorial Reviews

Dr. Michael Fanning
"I wish I had had this book before I became a principal for the first time! Yes, we do want to manage funds wisely. But this book goes farther; it teaches new school leaders how to think creatively and it helps them utilize resources to bring about greater equity of learning for all students. They also clearly explain how to create inclusiveness so that all stakeholders become supporters of the school's plan for improvement."
Genie Bingham Linn
"Budgeting is the one area where future and/or new principals feel most insecure! Time and time again we hear our students say they feel like they don't know enough about handling the finances of their school. My students found The Principal's Guide to School Budgeting to be a very clear and practical resource that had information and instructive exercises to ease their anxiety about the task and help them with their jobs."
Doctor - Michael Fanning
"I wish I had had this book before I became a principal for the first time! Yes, we do want to manage funds wisely. But this book goes farther; it teaches new school leaders how to think creatively and it helps them utilize resources to bring about greater equity of learning for all students. They also clearly explain how to create inclusiveness so that all stakeholders become supporters of the school's plan for improvement. "
Darin Drill

"I highly recommend this book to budget committees, site-based groups, educational administration professors, and new administrators. It is a great book to start out with for budgeting and connecting vision to the process. There are many examples provided that can be used right now in schools during a budgeting cycle."

AASA Journal of Scholarship and Practice
"Practical information that the school principal needs. The book is a resource that school principals should put on their desks, not their bookshelves. Additionally, the university professor may want to consider the book as a reference for students."
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Product Details

  • ISBN-13: 9781452255477
  • Publisher: SAGE Publications
  • Publication date: 11/30/2012
  • Edition description: Second Edition
  • Edition number: 2
  • Pages: 272
  • Sales rank: 125,233
  • Product dimensions: 7.00 (w) x 9.90 (h) x 0.60 (d)

Meet the Author

Learn more about Richard Sorenson's PD offerings

Richard Sorenson is an associate professor in the Educational Leadership and Foundations Department at The University of Texas at El Paso. He served public schools for 25 years as a social studies teacher, principal, and associate superintendent for personnel. Currently, Sorenson works with graduate students at UTEP in the areas of school personnel, school-based budgeting, educational law, and leadership development. He was named The University of Texas at El Paso College of Education Professor of the Year in 2005, is involved in several educational initiatives on the U.S./Mexico border, and he is an active writer with numerous professional journal publications. He has also authored textbooks, teacher resource guides, and workbooks in the area of the elementary and secondary school social studies curricula. He conducts workshops at the state and national levels on topics such as principal preparation, instructional leadership, and effective teaching practices. His has been actively involved with the Texas Elementary Principals and Supervisors Association (TEPSA), the Texas Association of Secondary School Principals (TASSP) in which he conducts annual New Principal Academy seminars, and the Texas Council for the Social Studies (TCSS). His research interest is in the area of the school principalship, specifically the examination of conditions and factors that inhibit and discourage lead teachers from seeking the school principalship as a career option. He received his EdD from Texas A&M University at Corpus Christi in the area of educational leadership.

Learn more about Lloyd Goldsmith's PD offerings

Lloyd Milton Goldsmith is associate professor and chair of the Department of Graduate Studies in Education at Abilene Christian University. Goldsmith is currently involved in developing online graduate education degrees that incorporate faith principles. He teaches courses in school culture, professional development, and continuous school improvement. He served public schools for 29 years as an elementary science teacher, middle school assistant principal, and elementary school principal. He and a fellow chemistry professor, Kim Pamplin, co-direct a program to facilitate high school chemistry teachers in effective instructional strategies. Goldsmith has served on several state committees for the Texas Education Agency. He currently serves as a consultant on a project to migrate mandated state principal training to an online format. He is president of the Texas Council of Professors of Educational Administration. Goldsmith has presented at numerous state, national, and international conferences. He is active in Kiwanis International and in his local church, where he teaches Sunday school to lively fourth graders, works with the Boy Scouts, and leads a life group. He earned his EdD in educational leadership from Baylor University.

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Table of Contents

About the Authors
1. Understanding the Budgeting Process
The Basics of School Budgeting
Breaking the Budgeting Myths
Delineating Between School Finance and School Budgeting
Budgeting in Times of Economic Downturn and Fiscal Constraint
Allocation – The Key to the Budgetary Process
Sources of School Funding
Federal Sources of Income
State Sources of Income
Local Sources of Income
Ten Steps to Budgeting Success
Final Thoughts
Discussion Questions
Case Study Application: Fiscal Issues and the New Principal
Application Questions
Application Questions
Part II: "Well, It's My Money!"
2. The Budget-Vision Relationship and the National Standards
The National ISLLC Standards
Shifts in Knowledge and Skills
From Technical Skills to Interpersonal Skills
From Director to Consensus Builder and Motivator
From Resource Allocation to Accountability
Examining the ISLLC Standards Through A Budget-Vision Lens
ISLLC Standard 1 – The Vision Standard
ISLLC Standard 2 – The Learning Standard
ISLLC Standard 3 – The Environment Standard
ISLLC Standard 4 – The Community Standard
ISLLC Standard 5 – The Ethics Standard
Examining Three Key Terms – The Trio
ISLLC Standard 6 – The Global Standard
Final Thoughts
Discussion Questions
Case Study Application: Belle Plain Middle School
Application Questions
3. Culture, Data, and Celebrating Success
Data-Driven Decision Making
Barriers to the Use of Data
Dimensions of Data
Data Types
Disaggregated Data
Longitudinal Data
Perception Data
Qualitative Data
Quantitative Data
Acknowledging Opportunities for Growth and Development
Celebrating Success
Final Thoughts
Discussion Questions
Case Study Application: L. B. Jensen Middle School
Application Questions
4. A Model for Integrating Vision, Planning, and Budgeting
Sorenson-Goldsmith Integrated Budget Model
Component 1: Defining Stakeholders
Component 2: Stakeholder Selection
Committee Size and Structure
Committee Member Training
Staggering the Terms
Component 3: Data Gathering (Needs Assessment)
Component 4: Data Analysis
Component 5: Needs Prioritization
Component 6: Goal Setting
Component 7: Performance Objectives
Component 8: Action Plan
A Planning Metaphor
The Elements of an Action Plan
The GOSA Relationship
An Example
GOSA Mapping
Final Thoughts
Discussion Questions
Case Study Application: Shifting Paradigms With Changing Times
5. Effective and Efficient Budgeting Practices
The Budget Plan
Adequate Funding in an Era of Accountability and Fiscal Constraint
Analyzing the School Action and Budget Plans
Performing an Information Analysis
Steps to Performing an Information Analysis
Conducting a Needs Assessment
Generated Income Sources
Expenditure Accountability and Control
Fiscal Education and Information Management System
Accounting Procedures
Collection and Deposit Structures
The School Activity Account
Components of the Collection and Deposit Structure
Timely Payment of Bills
Budget Amendments
Budgetary Systems
Function/Object Budgeting
Zero-Based Budgeting
School-Based Budgeting
Accounting and Auditing Procedures
Fraudulent Practices
Other Risk Factors
The Leadership Role: Ethical and Moral Behaviors
Final Thoughts
Discussion Questions
Case Study Application: Sex, Money, and a Tangled Web Woven
Application Questions
6. Building the School Budget
Site-Based Decision Making
Why Site-Based Decision Making?
Who Builds the School Budget?
The School Leader
School-Site Administrators
Other Committee Members
School-Site Directors
Teachers and Grade-Level or Department Chairs
Central Office Administrators
Community Members
School Budget Applications
Budget Allocations
Restricted Funds
Coding Applications
Activity 1: Utilizing Accounting Codes
Activity 2: Utilizing Accounting Codes
Projecting Student Enrollment
Important Budget Considerations
The Budget Calendar
The Budget Hearing and Defense
Final Thoughts
Discussion Questions
Case Study Application 1: Shifting Paradigms With Changing Times
Case Study Application 2: Requisition Season at Cover Elementary
Application Question
Case Study Application 3: The Budget Development Project
Chapter 6 Answers
Resource A. Selected Forms
Budget Development Spreadsheet
Strategy Page
Resource B. Experiential Exercises
Gladys Weatherspoon Case Study
The Budgeting Codes Activity
Accounting Codes Reference Sheet
Resource C. Budgeting Checklist for School Administrators
Resource D. State Departments of Education Websites
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