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In This Chapter
* Discovering menus, dialog boxes, and keyboard shortcuts
* Using the Tool palette and Measurements palette
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When desktop publishing arrived in the 1980s, anyone could be a publisher.
Anyone with a message could put it on paper and send it to the
world, which revolutionized society in general (and business in particular).
If you're about to use or are already using QuarkXPress, you, too, are taking
up the cause.
QuarkXPress has become the most used desktop publishing software in
the world. Professionals have made QuarkXPress the corporate standard for
magazine, newspaper, and catalog publishing. It is also an effective book-publishing
tool, thanks to its capability to index documents, and to create
tables of contents and multichapter books.
The folks at Quark have upped the ante again with the release of
QuarkXPress 6. This latest version, for Mac OS X and Windows 2000/XP,
You may feel a little daunted by QuarkXPress. Relax. In this book, we walk
you through the program to familiarize you with all it has to offer. You may be
intimidated by projects and layouts or by the vast layers of panes, palettes,
tools, and menus you see. Don't be. Working with QuarkXPress is like working
with a new person at the office. Things may be awkward at first, but after you
get to know each other, you find you can do great things together.
The Big Picture
QuarkXPress is a page layout program. You can use it to compose, or lay out,
print and Web pages. You don't have to be a professional publisher to use
QuarkXPress; it works for simple documents, such as letters and flyers that
you print out by using your desktop printer. But it's powerful enough to
handle high-end projects, like annual reports, magazines, and ads, and is
used for such projects by professional publishers and designers around
The paste-up method
QuarkXPress uses a paste-up metaphor for page design. It's ideal for creating
text and graphic element blocks, placing them on a page, then resizing and
positioning them until you're happy. First, you set up the basic project framework,
including the page size and orientation, margins, and columns. You fill
that framework with boxes that have text, boxes that contain pictures, and
with lines. Figure 1-1 shows a simple page layout in QuarkXPress.
Items and content
QuarkXPress makes a distinction between items and content.
Items are things you draw on a page - squares, circles, lines, and wavy
shapes - and then modify by filling them with color, changing their size or
position, and the like. The primary items in QuarkXPress are picture boxes
and text boxes, but lines, text paths, and tables are also used. You can import
text and graphical content into some of these items.
Content is text and pictures. (QuarkXPress calls any imported graphic a
picture, whether the graphic is a logo, chart, line drawing, or photograph.)
Content is always placed within an item. You can have items without content
but you cannot have content without items.
Projects and layouts
Before QuarkXPress 6, the program's basic layout element was the document.
Now document has been replaced by project, and the difference is significant.
True, a QuarkXPress project can include a print document - such as a report
or a book chapter - but it can also contain multiple print and Web documents.
These documents are all stored in the same file, which is the project.
Inside each project are its layouts. A layout is a set of pages that have the
same basic page setup (such as two-sided, 8 1/2 in-by-10 7/8 pages) and content
type (print or Web).
Designers like the project/layout concept because it lets them group related
components into one file rather than having separate files for a single project.
Consider some applications: A print magazine that has a foldout table in an
article no longer needs a separate document for the foldout, with its different
page settings. A company that creates print and Web versions of its annual
report now has both versions in the same file for consistency. A business
report can combine two-sided pages with single-page chapter dividers.
Pages and layers
Each project in QuarkXPress is made of pages. Depending on how you've
set up the project, the pages may be side-by-side in spreads and may indicate
margins and columns visually by blue lines. Usually, each page in a document
is a page in a printed piece. You can also have multiple pages on a page, such
as a page of business cards. Some pages in a project can be Web pages.
You can create layers for pages. These layers function like clear overlays that
you can show, hide, and print as necessary. A layer applies to all the pages in
a layout. Layers are handy for storing two different versions of text or graphics
in the same document. They're also good for isolating so you can work on
them without being distracted by other items on a page.
A Familiar Interface
When you first sit down at your computer to start using QuarkXPress, you'll
no doubt notice that its interface bears a strong resemblance to that used by
other Windows and Macintosh programs. If you use other programs, you
already know how to use QuarkXPress components, such as file folders,
document icons, and the menus at the top of the project window.
To create a project, choose File->New->Project. To open an existing project,
choose File->Open. The program displays a window similar to the ones
shown in Figure 1-2.
This book is for both Windows and Macintosh users. We use Mac screen
shots, except where the QuarkXPress versions have significant differences.
In those cases we show screens from both, as in Figure 1-2.
A project displayed in either Windows or Macintosh has these elements:
If you hold down the Option or Alt key while you drag the scroll box, the
view of the page is refreshed as you scroll the page.
Macs also have the shortcut X+W; in Windows, use Alt+F4.
The menu bar appears across the top of the project window. To display a
menu, click the menu's title. From the menu, you can choose any of the active
menu commands. QuarkXPress displays inactive menu commands with
dimmed (grayed-out) letters. When commands are dimmed, it means that
these commands are not currently available to you - they're inactive.
To choose one of the active menu commands, hold down the mouse button
as you slide through the menu selections. (You can skip using menus by
using the keyboard equivalents for menu selections instead. Keyboard equivalents
are displayed to the right of the command names in the menu.)
If an arrow appears to the right of a menu command, QuarkXPress displays
a second, associated menu when you choose that command. Sometimes this
secondary menu appears automatically when you highlight the first menu
command. Just click the arrow to make the submenu appear. Figure 1-3 shows
the Style menu and the secondary menu that appears when you choose the
Size menu command.
Some menu commands are followed by a series of dots called an ellipsis (...).
If you choose a menu command whose name is followed by an ellipsis, a
dialog box appears. Dialog boxes give you a great deal of control over how
QuarkXPress applies specific features or functions to your project.
Some dialog boxes also contain submenus. If a menu has a submenu associated
with it, an arrowhead appears to the right of the menu entry. In addition
to submenus, pop-up menus appear when you make certain selections in a
dialog box. Figure 1-4 shows a pop-up menu for text alignment.
QuarkXPress uses panes, a type of dialog box that merges several dialog
boxes into one. In fact, you often see six or seven of these panes (similar
to a file folder in an office cabinet) in a single dialog box. Like the file folders
in an office cabinet, these panes organize a large amount of stuff in one tidy
spot. Click a pane's tab (it looks just like a paper folder's tab), and the pane
comes to the forefront, showing you the options for that pane. You see
three tabs (Formats, Tabs, and Rules) on top of the dialog box shown in
You can select some QuarkXPress functions through pull-down menus, some
through palettes, some through keyboard shortcuts, and some through all
three options. Most new users use menus. As you become comfortable, you
can save time by using the other options (particularly keyboard shortcuts).
You can download our free, printable list, in PDF format, of keyboard shortcuts
from this book's companion Web site, QXcentral.com.
Want to move from page one of a layout to page three? You can change
pages by choosing Go To from the Page menu, or you can use the keyboard
shortcut: Press and hold the Command key (X) or Ctrl key while you press
the J key. In this book, we write this combination like this: X+J or Ctrl+J. The
Macintosh shortcut appears first, followed by the Windows shortcut. If the
platforms use the same shortcut, we list the shortcut just once.
In most cases, the Mac's X key and the Windows Ctrl key are the same, as are
the Mac's Option key and the Windows Alt key. Shift is the same on both,
whereas the Control key exists only on the Mac and has no Windows equivalent.
The Mac's Return key is the same as the Windows Enter key. (Some Mac
keyboards call this key Enter and some Windows keyboards call this key
Return - no matter what it's called on your keyboard, don't confuse it with
the keypad Enter key on the numeric keypad. To avoid confusion, we say
Return or Enter for the key that inserts a new paragraph or activates a command,
and we say keypad Enter for the key on the numeric keypad.)
The Tool and Measurements Palettes
One of the coolest features of the QuarkXPress interface is its set of palettes,
which let you perform a wide range of functions on a layout without having
to access pull-down menus. Like contextual menus and keyboard shortcuts,
palettes are huge timesavers, and you'll undoubtedly find yourself using
them all the time. Without a doubt, the Tools palette (see Figure 1-5) and the
Measurements palette are the most commonly used. In fact, you'll probably
keep these two palettes open all the time. You can find both palettes by
choosing Window->Show Tools and Window->Show Measurements. The
following text describes the contents of the two palettes.
The Tools palette
To use a tool on the palette, you first need to activate the tool. To activate a
tool, simply click it. Depending on which tool you select, the cursor takes on
a different look to reflect the function the tool performs. When you click the
Linking tool, for example, the cursor looks like links in a chain.
Throughout the book, we explain in detail many of the functions you can perform
with the Tools palette. The following sections are brief descriptions.
The Item tool controls the size and positioning of items. In other words, when
you want to change the shape, location, or presence of a text box, picture
box, or line, you use the Item tool. (We discuss text boxes, picture boxes, and
the like in detail later in this book.)
Excerpted from QuarkXPress6 For Dummies
by Barbara Assadi Galen Gruman
Copyright © 2003 by [Barbara Assadi, Galen Gruman.
Excerpted by permission.
All rights reserved. No part of this excerpt may be reproduced or reprinted without permission in writing from the publisher.
Excerpts are provided by Dial-A-Book Inc. solely for the personal use of visitors to this web site.
Part I: Getting Started.
Chapter 1: Introducing QuarkXPress.
Chapter 2: Have It Your Way.
Chapter 3: Boxes and Text Unite!
Chapter 4: A Picture Is Worth.
Chapter 5: Getting Tricky with Boxes.
Part II: Adding Style and Substance.
Chapter 6: You’ve Got Real Style.
Chapter 7: Working with Special Characters.
Chapter 8: Devil in the Details.
Chapter 9: A Touch of Color.
Chapter 10: Understanding XTensions.
Chapter 11: Outputting Projects.
Part III: The Picasso Factor.
Chapter 12: Using QuarkXPress as an Illustration Tool.
Chapter 13: Other Controls for Managing Items.
Chapter 14: Warped Images.
Chapter 15: Text as Art.
Part IV: Going Long and Linking.
Chapter 16: Building Books and Standardized Layouts.
Chapter 17: Making Lists and Indexes.
Part V: Taking QuarkXPress to the Web.
Chapter 18: Web Projects: An Overview.
Chapter 19: Getting Your Site Up and Running.
Part VI: Guru in Training.
Chapter 20: Customizing QuarkXPress.
Part VII: The Part of Tens.
Chapter 21: The Ten Most Common Mistakes.
Chapter 22: More Than Ten Terms to Know.