QuickBooks 2011: The Missing Manual


Your bookkeeping workflow will be smoother and faster with QuickBooks 2011 — but only if you spend more time using the program than figuring out how it works. This Missing Manual puts you in control: You'll not only find out how and when to use specific features, you'll also get basic accounting advice to help you through the learning process.

  • Set up QuickBooks. Arrange files and preferences to suit your ...
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QuickBooks 2011: The Missing Manual

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Your bookkeeping workflow will be smoother and faster with QuickBooks 2011 — but only if you spend more time using the program than figuring out how it works. This Missing Manual puts you in control: You'll not only find out how and when to use specific features, you'll also get basic accounting advice to help you through the learning process.

  • Set up QuickBooks. Arrange files and preferences to suit your company.
  • Manage your business. Track inventory, control spending, run payroll, and handle income.
  • Follow the money. Examine everything from customer invoices to year-end tasks.
  • Find key info quickly. Take advantage of QuickBooks’ reports, Company Snapshot, and search tools.
  • Streamline your workflow. Set up the Home page and Online Banking Center to meet your needs.
  • Build and monitor budgets. Learn how to keep your company financially fit.
  • Share your financial data. Work with your accountant more efficiently.
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Product Details

  • ISBN-13: 9781449392451
  • Publisher: O'Reilly Media, Incorporated
  • Publication date: 11/30/2010
  • Series: Missing Manual Series
  • Edition number: 1
  • Pages: 698
  • Sales rank: 695,257
  • Product dimensions: 6.80 (w) x 9.10 (h) x 1.60 (d)

Meet the Author

Bonnie Biafore writes about personal finance, investing, accounting, and project management. She is the author of O’Reilly’s Online Investing Hacks, Quicken 2009: The Missing Manual, and Microsoft Project 2007: The Missing Manual. She writes a monthly column called WebWatch for Better Investing magazine and is a regular contributor to http://www.interest.com.

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Table of Contents

Missing Credits;
About the Author;
About the Creative Team;
What’s New in QuickBooks 2011;
When QuickBooks May Not Be the Answer;
Choosing the Right Edition of QuickBooks;
Accounting Basics—The Important Stuff;
About This Book;
About the Outline;
The Very Basics;
About MissingManuals.com;
Part I: Getting Started;
Chapter 1: Creating a Company File;
1.1 Opening QuickBooks;
1.2 Before You Create Your Company File;
1.3 About the EasyStep Interview;
1.4 Starting the EasyStep Interview;
1.5 Modifying Company Info;
1.6 What’s Next?;
1.7 Opening an Existing Company File;
1.8 Converting from Another Program to QuickBooks;
Chapter 2: Getting Around in QuickBooks;
2.1 The QuickBooks Home Page;
2.2 The Company Snapshot;
2.3 Using Menus and the Icon Bar;
2.4 Switching Between Open Windows;
Chapter 3: Setting Up a Chart of Accounts;
3.1 Acquiring a Chart of Accounts;
3.2 Naming and Numbering Accounts;
3.3 Creating Accounts and Subaccounts;
3.4 Modifying Accounts;
3.5 Hiding and Deleting Accounts;
3.6 Merging Accounts;
Chapter 4: Setting Up Customers and Jobs;
4.1 Creating Customers in QuickBooks;
4.2 Customer Data Entry Shortcuts;
4.3 Creating Jobs in QuickBooks;
4.4 Modifying Customer and Job Information;
4.5 Categorizing Customers and Jobs;
4.6 Adding Notes About Customers;
4.7 Merging Customer Records;
4.8 Hiding and Deleting Customers;
Chapter 5: Setting Up Invoice Items;
5.1 What Items Do;
5.2 When You Don’t Need Items;
5.3 Should You Track Inventory with Items?;
5.4 Planning Your Items;
5.5 Creating Items;
5.6 Service Items;
5.7 Product Items;
5.8 Other Types of Items;
5.9 Setting Up Sales Tax;
5.10 Modifying Items;
5.11 Hiding and Deleting Items;
Chapter 6: Setting Up Other QuickBooks Lists;
6.1 The Vendor List;
6.2 Categorizing with Classes;
6.3 Price Levels;
6.4 Customer and Vendor Profile Lists;
6.5 Fixed Asset Items;
6.6 Creating and Editing List Entries;
6.7 Merging List Entries;
6.8 Hiding and Deleting List Entries;
6.9 Sorting Lists;
6.10 Printing Lists;
Chapter 7: Managing QuickBooks Files;
7.1 Switching Between Multi- and Single-User Mode;
7.2 Backing Up Files;
7.3 Restoring Backups;
7.4 Sending Company Files to Others;
7.5 Verifying Your QuickBooks Data;
7.6 Cleaning Up Data;
7.7 Cleaning Up After Deleting Files;
Part II: Bookkeeping;
Chapter 8: Tracking Time and Mileage;
8.1 Setting Up Time Tracking;
8.2 Entering Time in QuickBooks;
8.3 Running Time Reports;
8.4 Tracking Mileage;
8.5 Generating Mileage Reports;
Chapter 9: Paying for Expenses;
9.1 When to Pay Expenses;
9.2 Entering Bills;
9.3 Automating Recurring Bills;
9.4 Purchasing Inventory;
9.5 Handling Reimbursable Expenses;
9.6 Paying Your Bills;
9.7 Producing Checks;
9.8 Writing Checks Without Entering Bills;
9.9 Paying with Cash;
9.10 Paying with Credit Cards;
9.11 Recording Vendor Refunds and Credits;
9.12 Running Expense-Related Reports;
9.13 Paying Sales Tax;
Chapter 10: Invoicing;
10.1 Choosing the Right Type of Form;
10.2 Sales Forms and Accounts;
10.3 Creating Invoices;
10.4 Creating Batch Invoices;
10.5 Invoicing for Billable Time and Costs;
10.6 Invoicing for Backordered Products;
10.7 Estimating Jobs;
10.8 Creating Progress Invoices;
10.9 Handling Refunds and Credits;
10.10 Editing Invoices;
10.11 Voiding and Deleting Invoices;
Chapter 11: Producing Statements;
11.1 Generating Statements;
Chapter 12: Transaction Timesavers;
12.1 Printing Sales Forms;
12.2 Emailing Sales Forms;
12.3 Memorized Transactions;
12.4 Finding Transactions;
Chapter 13: Managing Accounts Receivable;
13.1 Receivables Aging;
13.2 Receiving Payments for Invoiced Income;
13.3 Applying Credits to Invoices;
13.4 Discounting for Early Payment;
13.5 Deposits, Down Payments, and Retainers;
13.6 Applying Finance Charges;
13.7 Cash Sales;
13.8 Making Deposits;
Chapter 14: Doing Payroll;
14.1 Paying Yourself;
14.2 Doing Payroll Yourself;
14.3 Adding Payroll Transactions from an Outside Service;
14.4 Choosing a Payroll Service;
14.5 Applying for a Payroll Service;
14.6 Setting Up Payroll;
14.7 Entering Historical Payroll;
14.8 Running Payroll;
14.9 Paying Payroll Taxes;
14.10 Preparing Payroll Tax Forms;
Chapter 15: Bank Accounts, Credit Cards, and Petty Cash;
15.1 Entering Transactions in an Account Register;
15.2 Handling Bounced Checks;
15.3 Transferring Funds;
15.4 Reconciling Accounts;
15.5 Managing Loans;
15.6 Tracking Petty Cash;
Chapter 16: Making Journal Entries;
16.1 Balancing Debit and Credit Amounts;
16.2 Some Reasons to Use Journal Entries;
16.3 Creating General Journal Entries;
16.4 Checking General Journal Entries;
16.5 Reclassifications and Corrections;
16.6 Recording Depreciation with Journal Entries;
16.7 Recording Owners’ Contributions;
Chapter 17: Generating Financial Statements;
17.1 The Profit & Loss Report;
17.2 The Balance Sheet;
17.3 The Statement of Cash Flows;
17.4 Other Helpful Financial Reports;
Chapter 18: Performing End-of-Year Tasks;
18.1 Checking for Problems;
18.2 Viewing Your Trial Balance;
18.3 Generating Year-End Financial Reports;
18.4 Generating Tax Reports;
18.5 Sharing a Company File with Your Accountant;
18.6 1099s;
18.7 Closing the Books for the Year;
Part III: Managing Your Business;
Chapter 19: Managing Inventory;
19.1 The QuickBooks Inventory Process;
19.2 Running Inventory Reports;
19.3 Performing a Physical Inventory;
19.4 Adjusting Inventory in QuickBooks;
Chapter 20: Budgeting and Planning;
20.1 Types of Budgets;
20.2 Ways to Build Budgets;
20.3 Creating Budgets in QuickBooks;
20.4 Filling in Budget Values;
20.5 Creating Additional Customer:Job or Class Budgets;
20.6 Copying Budgets and Creating What-if Budgets;
20.7 Running Budget Reports;
Chapter 21: Working with QuickBooks Reports;
21.1 Finding the Right Reports;
21.2 Running Reports;
21.3 Printing and Saving Reports;
21.4 Customizing Reports;
21.5 Memorizing Reports;
21.6 Swapping Reports Between Company Files;
Part IV: Quickbooks Power;
Chapter 22: Online Banking Services;
22.1 Setting Up Your Internet Connection;
22.2 Setting Up Your Accounts for Online Services;
22.3 An Intro to Exchanging Data with Your Bank;
22.4 Online Banking Using Side-by-side Mode;
22.5 Online Banking Using Register Mode;
Chapter 23: Configuring Preferences to Fit Your Company;
23.1 An Introduction to Preferences;
23.2 Accounting;
23.3 Bills;
23.4 Checking;
23.5 Desktop View;
23.6 Finance Charge;
23.7 General;
23.8 Integrated Applications;
23.9 Items & Inventory;
23.10 Jobs & Estimates;
23.11 Multiple Currencies;
23.12 Payments;
23.13 Payroll & Employees;
23.14 Reminders;
23.15 Reports and Graphs;
23.16 Sales & Customers;
23.17 Sales Tax;
23.18 Search;
23.19 Send Forms;
23.20 Spelling;
23.21 Tax: 1099;
23.22 Time & Expenses;
Chapter 24: Integrating QuickBooks with Other Programs;
24.1 Mail Merge to a Word Document;
24.2 Synchronizing Contacts;
24.3 Setting Up an Integrated Application;
24.4 Exporting QuickBooks Data;
24.5 Importing Data from Other Programs;
Chapter 25: Customizing QuickBooks;
25.1 Customizing the Desktop;
25.2 Customizing the Home Page;
25.3 Fast Access to Favorite Commands;
25.4 Customizing the Company Snapshot;
25.5 Customizing Forms;
25.6 Managing Templates;
Chapter 26: Keeping Your QuickBooks Data Secure;
26.1 Setting Up the Administrator;
26.2 Creating QuickBooks Users;
26.3 Restricting Access to Features and Data;
26.4 Audit Trails;
Part V: Appendixes;
Installing QuickBooks;
Before You Install;
Installing QuickBooks;
Registering QuickBooks;
Setting Up QuickBooks on a Network;
Where to Store Your Company Files;
Help, Support, and Other Resources;
QuickBooks Help;
Live Community;
Other Kinds of Help;
Other Help Resources;
QuickBooks Training;

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Sort by: Showing all of 3 Customer Reviews
  • Posted March 29, 2012

    A must have for PC user

    I was given the task of taking over the books this year.
    Since I had no idea what QB was all about I researched the net and purchased this book.
    It is very useful and straight forward.
    However, I needed some fine tuned answers in some areas as these set of books were not set up by me.
    I decided to take up the "live community"
    link and ask for help.
    I was pleasantly surprised when the author answered my query personally. I further asked for other advice and she anwsered that too! A perfect example of going one step beyond.
    I would recommend her and her future books anyday!
    Bonnie Biafore you rock! Thank you!

    1 out of 1 people found this review helpful.

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  • Posted September 29, 2011

    QuickBooks 2011; the Missing Manual

    This book looked extremely helpful, however it stated on the first page that it was written for PC users only. As I am a Mac user I had to return it. I will buy a QuickBooks manual for Mac users when one becomes available.

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  • Anonymous

    Posted September 27, 2011

    No text was provided for this review.

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