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|Pt. I||Introducing SmartSuite||3|
|1||Welcome to SmartSuite||5|
|2||Managing Your Desktop with SmartCenter||21|
|3||Working with a SmartSuite Component||33|
|4||Managing SmartSuite Files||47|
|Pt. II||Word Pro||59|
|5||Word Pro Basics||61|
|6||Formatting Text with Word Pro||77|
|7||Formatting Paragraphs and Documents||87|
|8||Shortcuts for Formatting||101|
|9||Graphics and Tables||113|
|10||Advanced Word Pro||127|
|12||Calculating with 1-2-3||157|
|13||Improving Spreadsheet Appearance||169|
|14||Charting in 1-2-3||181|
|17||Working with Approach Data||219|
|18||Creating Reports and Charts||231|
|Pt. V||Other SmartSuite Tools||259|
|20||Creating a Freelance Presentation||261|
|21||Polishing and Presenting with Freelance||273|
|22||Working with Organizer||287|
|Pt. VI||Integrating SmartSuite||301|
|23||Using SmartSuite Components Together||303|
|24||Going Online with SmartSuite||315|
[Figures are not included in this sample chapter]
After you install SmartSuite, the very first part of it you encounter is the SmartCenter.
It's a row of green buttons running across the top of your screen. Don't let that
unassuming appearance fool you, though--the SmartCenter is a powerful tool that can
help you keep organized.
The most obvious feature of the SmartCenter is that it helps you launch SmartSuite
applications. That's just the tip of the iceberg of its functionality, though, as
you'll see in this hour's session.
The highlights of this hour include:
When you install SmartSuite, the installation program places several utilities
in your Startup folder, so that those utilities start each time Windows does. One
of these utilities is the SmartCenter.
NOTE: The other two utilities that SmartSuite setup places in the Startup
folder are Lotus SuiteStart, which places icons for each of the SmartSuite applications
in your system tray (down by the clock in the bottom-right corner), and Lotus QuickStart,
which makes SmartSuite applications start up quickly.
If you need to turn off the SmartCenter temporarily, click the Lotus button on
the SmartCenter and then choose Exit SmartCenter from the menu that appears. To restart
it again, choose Start, Programs, Lotus SmartSuite, Lotus SmartCenter.
If you want to prevent SmartCenter from starting when you start Windows in the
future, remove it from your Startup folder. To do so, follow these steps:
TIP: Don't be afraid in step 5 when it says you are deleting the program.
You are not really deleting the SmartCenter application; you're just deleting the
shortcut to it that was in the StartUp folder. The original is still safe.
FIGURE 2.1. SmartSuite drawers drop open when you click on them and
stay open until you close them.
Some drawers contain icons for programs you can start or documents you can open.
The SmartSuite drawer is like that. Notice in Figure 2.1 that icons appear in the
SmartSuite drawer for Lotus 1-2-3, Lotus Approach, and so on. Other folders are special-purpose,
displaying their own unique content. The Calendar drawer is an example. It displays
your daily calendar, pulled from your Organizer file.
All the drawers may not fit across the top of your screen at once. To see the
other drawers that are not currently displayed, click the right-pointing arrow at
the right end of the SmartCenter bar (see Figure 2.1). Then, to scroll back to the
originally displayed drawers, click the left-pointing arrow next to it.
Within some drawers are multiple folders. Notice in Figure 2.1 that the SmartSuite
drawer is displaying the Lotus Applications folder. It also has other drawers that
contain SmartMaster Templates and documents you have created with each of the SmartSuite
programs. To switch to a different folder, click on its tab. Figure 2.2 shows the
SmartSuite drawer with the Word Pro Documents folder displayed.
FIGURE 2.2. Click on a tab in a drawer to display a different folder.
Some drawer content relies on Internet access. If you try to open such a drawer
or such a folder within a drawer, a box appears prompting you to start your Internet
connection if it is not already running.
CAUTION: If you do not want to connect to the Internet now, first close the
drawer, then close the Internet connection window. If you try to close the
connection window first, it will keep reopening itself as long as the drawer is open,
and you won't be able to exit from it.
NEW TERM: SmartMaster templates are head-starts for creating
various kinds of documents, spreadsheets, databases, and so on. Hour 4 explains SmartMasters
in more detail.
FIGURE 2.3. Resize a drawer by dragging its right border or maximize
it with the Maximize button.
FIGURE 2.4. Change the drawer name or handle if desired.
NEW TERM: The drawer handle is the icon that appears on the drawer's
name bar when it is closed.
This dialog box has two tabs. On the Basics tab, you can choose a folder label,
icon, and color. On the Display tab you can choose to display small or large icons
and set the sort order for folder items (for example, by name or by type).
FIGURE 2.5. Choose a different color for the drawers if you want.
CAUTION: Take note of the resolution designation next to each pattern in Figure
2.5. Some say 16/256 color, while others are High Color. Unless you are running Windows
in High Color video mode, stick with one of the 16/256 color choices.
To enable High Color video mode, right-click on the Windows desktop and choose Properties
from the shortcut menu. Click the Settings tab and change the Color Palette setting
to High Color (or True Color, if available).
To set up an Internet folder, click the icon on its tab and choose Folder Properties
from the menu that appears. A Folder Properties dialog box appears. The exact options
that appear in the box depend on which folder you are customizing; the one for Stock
Quotes appears in Figure 2.6. Make your selections (for example, in Figure 2.6, click
the Add button to add a stock symbol), and then click OK. From then on, the chosen
content will appear each time you access that folder.
FIGURE 2.6. Set up the Internet content that you want to retrieve from
6. Click Done to complete your folder.
FIGURE 2.7. Choose the content type for the folder. Different content
types have different setup options.
CAUTION: Don't be too eager to create new drawers because drawers take up
on-screen space. Consider instead whether a new folder within an existing drawer
might satisfy your needs.
To create a new drawer, click the Lotus button and choose New Drawer from the
menu. Assign a label (a name) and choose a drawer handle (an icon). Then click OK.
The new drawer is added to the right end of the SmartCenter bar.
CAUTION: If you use a few drawers more than the others, you might want to
move them to the left side of the SmartCenter bar for easy access. To move a drawer,
drag it (click and hold) where you want it. Easy, eh?
FIGURE 2.8. The SmartCenter Browser displays Internet content.
NOTE: If you prefer to use your own default Windows browser, such as Microsoft
Internet Explorer or Netscape Communicator, choose it from the SmartCenter Properties
dialog box as explained in "Setting Other SmartCenter Properties" earlier
in this chapter. When you open items from the Favorites folder on the Internet drawer,
they open in your default Windows browser anyway, regardless of this setting.
The Previous button takes you to the last page you visited. After you have used
Previous, Forward returns you to the page you were looking at before. Refresh reloads
the current page, whereas Stop halts an in-progress page load. Save saves the content
of the window to a file on your hard disk, and Print prints it.
In the next hour, we'll begin looking at the most popular SmartSuite component,