Special Edition Using Microsoft Office Word 2007


This book will help you build solid skills to create the documents you need right now, and expert-level guidance for leveraging Word's most advanced features whenever you need them. If you buy only one book on Word 2007, Special Edition Using Microsoft Office Word 2007 is the book you need. Come up to speed quickly with the new Word 2007 Ribbon interface Streamline document formatting with styles, templates, and themes Collaborate with others using comments and tracked changes Master mail merges, master ...

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Special Edition Using Microsoft Office Word 2007

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This book will help you build solid skills to create the documents you need right now, and expert-level guidance for leveraging Word's most advanced features whenever you need them. If you buy only one book on Word 2007, Special Edition Using Microsoft Office Word 2007 is the book you need. Come up to speed quickly with the new Word 2007 Ribbon interface Streamline document formatting with styles, templates, and themes Collaborate with others using comments and tracked changes Master mail merges, master documents, and other advanced features Manage large documents with indexes, TOCs, and automatically numbered references Use fields and forms to collect and manage information Illustrate key concepts with SmartArt diagrams Create and apply custom themes that control fonts, color schemes, and effects Manage academic research citations and generate bibliographies in any popular documentation format

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Product Details

  • ISBN-13: 9780789736086
  • Publisher: Que
  • Publication date: 1/10/2007
  • Series: Special Edition Using Series
  • Edition description: Special
  • Pages: 1104
  • Sales rank: 917,058
  • Product dimensions: 6.96 (w) x 9.10 (h) x 1.77 (d)

Meet the Author

Faithe Wempen, M.A., is a Microsoft Office Master Instructor and an adjunct instructor of Computer Information Technology at Indiana University/Purdue University at Indianapolis, specializing in Microsoft Office and PC hardware. She is the author of more than 90 books on PC hardware and software, and teaches online courses in Office applications for corporate clients including Hewlett-Packard, Gateway, and Sony. She also owns and operates Sycamore Knoll Bed and Breakfast (www.sycamoreknoll.com).

About the Contributing Authors

Nicholas Chase has been involved in Web site development for companies such as Lucent Technologies, Sun Microsystems, Oracle, and the Tampa Bay Buccaneers. Nick has been a high-school physics teacher, a low-level radioactive waste facility manager, an online science fiction magazine editor, a multimedia engineer, an Oracle instructor, and the Chief Technology Officer of an interactive communications company. He is the author of several books, including XML Primer Plus (Sams), and is currently a partner in the Backstop Media technical content production firm (http://www.backstopmedia.com).

Kathy Jacobs, Microsoft MVP in PowerPoint and OneNote, has been using Office since its earliest days. She started out using Word for newsletters, letters, books, and other documents in the late 1980s. She added PowerPoint and Excel to her areas of expertise in the early 1990s. She has been an active beta tester for Office since the 2002 release, and has been working with Office 2007 for many months. Kathy specializes in helping people from all backgrounds and all walks of life learn to use Office to make their lives easier. As a PowerPoint and OneNote consultant, trainer, and writer, she has written on Office topics for her own site (www.OnPPT.com), Office On-Line, LockerGnome, IndeZine, and the PowerPoint FAQ. She presents regularly on a variety of subjects at the Phoenix PC User Group, where she is currently vice president. She has been actively involved in PPT Live (the PowerPoint conference for users) since its inception. She has written a PowerPoint book, Kathy Jacobs on PowerPoint, and co-written a OneNote book, Unleash the Power of OneNote. She is the creator of Keystone learning’s OneNote 2003 training DVD. Right now, she specializes in helping people solve their Office emergencies through her service, Call Kathy Solutions.

Karen McCall is a respected author and speaker with extensive expertise in software accessibility and usability. She trains software and web design professionals around the world on techniques to improve the digital experience for people with disabilities. Her current book, Logical Document Structure Handbook: Word 2003, is the first in a series focusing on designing and generating accessible and usable word processed documents. She currently lives in Canada, sharing adventures with Barnaby Edmund and Olivia Zane.

Joyce J. Nielsen is the author or coauthor of more than 35 computer books and has edited several hundred more. She has worked in the publishing industry for 17 years as an author, development editor, technical editor, and project manager. Joyce also worked as a research analyst for a shopping mall developer, where she developed and documented computer applications used nationwide. She graduated with a B.S. degree in Quantitative Business Analysis from Indiana University and now resides in Arizona.

Patrick Schmid has been a OneNote MVP since 2006 and can be found constantly in many Microsoft Office community newsgroups. During the Office 2007 beta, he became an expert in RibbonX. His website and blog at http://pschmid.net are a premier resource for customizing the Office 2007 Ribbon. Patrick is currently a Ph.D. Candidate in Computer Science at Lehigh University in Bethlehem, Pennsylvania.

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Table of Contents

About the Authors xxx

Introduction 1

Part I Working with Text Documents

Chapter 1 Introducing Word 2007 7

Chapter 2 Creating and Saving Documents 27

Chapter 3 Typing and Editing Text 59

Chapter 4 Using Spelling, Grammar, and Research Tools 95

Chapter 5 Printing and Faxing Documents 133

Part II Formatting a Document

Chapter 6 Applying Character Formatting 155

Chapter 7 Formatting Paragraphs and Lists 191

Chapter 8 Creating and Applying Styles and Themes 227

Chapter 9 Formatting Documents and Sections 263

Chapter 10 Using and Creating Project Templates 297

Chapter 11 Working with Nonstandard Document Layouts 319

Part III Tables and Graphics

Chapter 12 Creating and Formatting Tables 353

Chapter 13 Working with Photos 395

Chapter 14 Working with Clip Art and the Clip Organizer 425

Chapter 15 Working with Drawings and WordArt 455

Chapter 16 Working with Charts 491

Chapter 17 Working with SmartArt and Math Formulas 533

Part IV Collecting and Managing Data

Chapter 18 Performing Mail and Data Merges 563

Chapter 19 Copying, Linking, and Embedding Data 601

Chapter 20 Working with Fields 631

Chapter 21 Creating Forms 655

Part V Long Documents

Chapter 22 Outlining and Summarizing Documents 681

Chapter 23 Using Master Documents 703

Chapter 24 Citing Sources and References 719

Chapter 25 Creating Tables of Contents and Other Listings 747

Chapter 26 Building Effective Indexes 765

Part VI Collaboration and Online Sharing

Chapter 27 Collaborating with Others 783

Chapter 28 Protecting and Securing Documents 805

Chapter 29 Online Collaboration with Office Live and SharePoint Team Services 823

Chapter 30 Working with Blogs and Email 847

Chapter 31 Developing Web Content 857

Chapter 32 Using Word to Develop XML Content 875

Part VII Customizing and Extending Word

Chapter 33 Macros and Add-Ins 905

Chapter 34 Customizing the Word Interface 935

Chapter 35 Customizing Word 2007’s Ribbon with RibbonX 945

Part VIII Appendixes

Appendix A Recovering Files and Repairing Word 975

Appendix B Converting from Other Word Processing Systems 985

Appendix C Accessibility Tips and Techniques 991

Appendix D Command Reference: Word 2003 to Word 2007 999

Appendix E Setting Up and Modifying Office 2007 1017

Index 1025

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Welcome to Special Edition Using Microsoft Office Word 2007! This book is designed to be your one-stop reference for Microsoft Word 2007, from the basics of Ribbon usage to the intricacies of forms, fields, and customization tools. Whether you're just getting started, are upgrading, or are already a Word whiz, this book can help you move up to the next level in expertise.

How This Book Is Organized

Special Edition Using Microsoft Office Word 2007 is organized into these parts.

Part I: Working with Text Documents

This part starts by touring the new Word 2007 interface and explaining the new features such as the Ribbon, tabs, and galleries. You'll learn how to create and save documents, type and edit text, check your spelling and grammar, and print and fax documents. These basic skills will pave the way to more extensive editing later in the book.

Part II: Formatting a Document

In this part, you'll learn how to format documents on several levels: character, paragraph, and document-wide. You'll learn how to automate formatting with styles and themes, how to set up sections that enable different margin, column, and header/footer information in different parts of a document, and how to use and create project templates that streamline the process of formatting documents that you frequently re-create. You'll also learn how to create some nonstandard documents, such as banners, envelopes, and greeting cards.

Part III: Tables and Graphics

This part explains how to create and format data in tabular format, and howto insert and format a variety of special-purpose graphical elements including clip art, drawings, charts, SmartArt, and mathematical equations. Most of these graphic types have formatting controls in common, so after you've learned how to format one type of object, the other types become much easier.

Part IV: Collecting and Managing Data

In this part, you'll learn how to use Word to collect data, and to use data to automate tasks. You'll learn how to mail-merge labels, letters, envelopes, and catalogs, and how to use fields and data entry forms to display and collect information.

Part V: Long Documents

This part covers the many tools Word provides for managing lengthy manuscripts such as research papers and books. You'll learn how to outline and summarize documents, how to create master documents that combine several files into a single unit, and how to generate tables of contents and other listings. This part also includes information about the new citation management features in Word 2007, and explains how to create effective indexes.

Part VI: Collaboration and Online Sharing

In this part, you'll learn about the tools that Word 2007 provides for sharing your work with others, both while it is in the development stages and when it is finalized. You'll find out how to collaborate on documents with a team, how to protect and secure your files, and how to use Office Live and SharePoint Team Services. This part also covers blogging and emailing via Word, and generating web and XML content.

Part VII: Customizing and Extending Word

This part explains how you can make Word easier to use by adding features such as macros and add-ins, and by customizing the Word interface. You'll even learn about the XML-based RibbonX utility for customizing the Ribbon.

Part Viii: Appendixes

The appendices for this book provide an assortment of reference guides, including help for recovering and repairing problems, converting from other word processing systems, creating documents that are accessible to people with disabilities, and setting up and modifying Word. You'll also find a command reference here that maps the commands from Word 2003 to Word 2007.

Conventions Used in This Book

Here's a quick look at a few structural features designed to help you get the most out of this book. To begin with, you'll find the following features:

Tip - Tips are designed to point out especially quick ways to get the job done, good ideas, or techniques you might not discover on your own.

Note - Notes offer even more insight into features or issues that may be of special interest, without distracting you from the meat-and-potatoes answers you're looking for.

Caution - Cautions, as you'd expect, warn you away from potential pitfalls and problems, and point out fixes for common issues.

Often, when a subject is covered in greater detail, you'll find a marker like this, which points you to the location where the topic can be found:

  • For more information about Word's automated spelling and grammar checker, see "Performing an Interactive Spelling and Grammar Check," p. 98.

Each chapter concludes with a Troubleshooting section that addresses several of the most common issues people have with Word 2007's features. In these Troubleshooting sections, you'll learn how to work around program limitations, interpret error messages, and more.

Que's Special Edition conventions are designed to be completely predictable. It's easy to understand what you're reading and what you're supposed to do.

For example, whenever you should press multiple keys together, in this book they are written separated by a plus sign, like this: Ctrl+B. That means hold down the Ctrl key, press the B key, and then release both keys.

Terms introduced and defined for the first time are formatted in italic.

Text that you are supposed to type in is formatted in bold type, as in the following example:

Run Setup using a command such as setup.exe /q1 /b1.

That's all you need to know to get the most out of this book. Now fire up your copy of Word 2007 and let's have a go at it.

© Copyright Pearson Education. All rights reserved.

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