Special Edition Using Microsoft PowerPoint 2007


Special Edition Using Microsoft® Office PowerPoint® 2007


We crafted this book to grow with you, providing the reference material you need as you move toward PowerPoint proficiency and use of more advanced features. If you buy only one book on PowerPoint 2007, Special Edition Using Microsoft® Office PowerPoint® 2007 is the only book you need.

• Quickly move from learning PowerPoint 2007 basics to creating and ...

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Special Edition Using Microsoft® Office PowerPoint® 2007


We crafted this book to grow with you, providing the reference material you need as you move toward PowerPoint proficiency and use of more advanced features. If you buy only one book on PowerPoint 2007, Special Edition Using Microsoft® Office PowerPoint® 2007 is the only book you need.

• Quickly move from learning PowerPoint 2007 basics to creating and delivering polished, dynamic presentations with Microsoft Office’s new user interface

• Collaborate on presentations using slide libraries, Microsoft Office SharePoint Server 2007, and more

• Communicate data in pictures using charts, diagrams, and graphs, including new SmartArt diagrams and enhanced graphics effects

• Design sophisticated presentations even faster with themes and custom layouts

• Create multimedia presentations using video, sound, pictures, and animation

• Publish and deliver your presentations on the Web

• Expand the power of PowerPoint with add-ins and third-party tools

• Discover the secrets for powerful delivery of your presentation

Patrice-Anne Rutledge is a best-selling author of 24 computer and business books, a successful technology journalist, and an expert in business presentations. She has used–and has taught others to use–PowerPoint for more than 10 years, designing presentations for meetings, seminars, trade shows, and worldwide audiences. Special Edition Using Microsoft® Office PowerPoint® 2007 is her fourth book on PowerPoint.

Geetesh Bajaj is a Microsoft PowerPoint MVP (Most Valuable Professional) who runs the Web’s foremost PowerPoint site at www.indezine.com. He is also author of another best-selling PowerPoint book. Geetesh believes that successful presentations are the sum of various elements as diverse as color, layout, and graphics.

Tom Mucciolo, founder and president of MediaNet, is an acclaimed speaker on presentation skills. He is an expert at enhancing the key components of communication, including the message (script), the media (visual design), and the mechanics (delivery). His one-to-one coaching sessions, ranging from basic to advanced, develop individual style and prepare a person for presenting in a very visual world.

On the CD-ROM

• NXPowerLite

• SmartDraw 30-Day Trial Edition

• Exclusive cartoon from Mark Anderson (AnderToons)

• ActiveSlide Thunder Trial plus examples

• Camtasia Studio Trial

• Sample presentations

• Electronic version of this book in Adobe's Portable Document Format (PDF)

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Product Details

  • ISBN-13: 9780789736079
  • Publisher: Que
  • Publication date: 12/28/2006
  • Series: Special Edition Using Series
  • Pages: 695
  • Sales rank: 1,024,714
  • Product dimensions: 7.00 (w) x 9.05 (h) x 1.61 (d)

Meet the Author

Patrice-Anne Rutledge is the bestselling author of 24 computer and business books and a business presentations specialist. She is also a successful technology journalist who has contributed to magazines, newspapers, and websites around the world. Patrice has used–and has trained others to use–PowerPoint for many years, designing presentations for meetings, seminars, trade shows, and worldwide audiences. Special Edition Using Microsoft Office PowerPoint 2007 is her fourth book on PowerPoint. She can be reached through her website (www.patricerutledge.com).

Geetesh Bajaj is a an MVP (Most Valuable Professional) for Microsoft PowerPoint, and heads Indezine, a presentation design studio based out of Hyderabad, India. Geetesh believes that any PowerPoint presentation is a sum of its elements–these elements include abstract elements like concept, color, interactivity, and navigation–and also slide elements like shapes, graphics, charts, text, sound, video, and animation. Geetesh also runs the well known indezine.com and ppted.com sites.

Tom Mucciolo, founder and president of MediaNet, Inc. is an accountant turned actor turned author and an acclaimed speaker on presentation skills. He started his company in 1985, and he is a recognized expert at enhancing the key components of communication, including the message (script), the media (visual design) and the mechanics (delivery). His seminars and workshops have been rated as "exceptional" and "entertaining" and many consider Tom one of the world's top presentation specialists. He is also part of the faculty at NYU where he lectures and coaches key faculty and administrators toward becoming more effective communicators. Tom's one-to-one coaching sessions develop individual style and prepare a person for presenting in a very visual world. Tom can be reached at tom@medianet-ny.com or through his Web site at www.medianet-ny.com.

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Read an Excerpt


In this introduction

  • Why You Should Use This Book
  • How This Book Is Organized
  • Conventions Used in This Book

Microsoft Office PowerPoint 2007 is the latest version of this powerful presentation graphics software program and is part of the Microsoft Office 2007 family. Using PowerPoint, you can create a basic slide show quickly or you can delve into sophisticated features to create a customized presentation. Because it's part of the Microsoft Office suite of products, you'll find PowerPoint intuitive and very familiar if you already use any other Office applications, such as Word or Excel. In this new version, Microsoft has initiated a dramatic interface change that makes using PowerPoint even more intuitive.

Because creating a successful presentation is more than just becoming a PowerPoint power user, we've included a special section in this book on presentation skills. After you master PowerPoint, you can master presentation techniques, such as creating a script, evaluating the use of multimedia and color, reaching your audience, rehearsing your speech, speaking in public, and dealing with the technicalities of presentation. This information combines with a thorough discussion of all PowerPoint's many features to create a complete reference manual for anyone who makes presentations with PowerPoint.

Why You Should Use This Book

Special Edition Using Microsoft Office PowerPoint 2007 is for experienced computer users who want to be able to use PowerPoint's more sophisticated features, as well as its basic ones. This book gets you up and running quickly and then spends more time exploring the advanced features PowerPoint has to offer—customization, web interface, animation, and multimedia. If you want to become a PowerPoint power user, this book is for you.

How This Book Is Organized

Special Edition Using Microsoft Office PowerPoint 2007 is divided into seven parts.

Part I, "PowerPoint 2007 Basics," introduces the fundamentals of using PowerPoint, such as navigating, using views, getting help, creating a basic presentation, and saving and opening files. If you're an experienced computer user but are new to PowerPoint, these chapters will get you up and running quickly. If you've used PowerPoint extensively in the past, they can serve as a quick review and introduce you to the new, exciting features of PowerPoint 2007.

In Part II, "Editing and Formatting Presentations," you continue on to the most essential, and universally used, features of PowerPoint—formatting, organizing, and adding content to your slides. You'll learn to work with text and tables, organize with Outline view, and customize and format your presentation.

Part III, "Making Presentations," takes you to the logical next step—the actual delivery of a presentation. You'll learn how to set up a slide show easily, customize it to work with a particular projector, create timings and narrations, preview your work, and even create portable PowerPoint presentations to display from another computer. Finally, you'll learn how to create a variety of printed material, such as notes and handouts, to go with your slide show.

Next, you can start exploring some of PowerPoint's more advanced capabilities. Part IV, "Working with Graphics, Charts, and Multimedia," introduces you to techniques that you can use to make your slideshows more varied and interesting. For example, you can add charts and diagrams—including organization charts—to provide additional information in a presentation. Or you can add clip art, photos, movies, sounds, and animation for a streamlined multimedia experience. For a finishing touch, you can format, customize, and add a variety of special effects to each of these multimedia objects.

Part V, "Maximizing the Power of PowerPoint," explores other sophisticated uses of PowerPoint. You can present PowerPoint presentations on the web, embed and link Office objects, create macros to automate procedures, use the power of VBA (the programming language Visual Basic for Applications), and extensively customize PowerPoint's features and interface. And finally, this part covers areas such as troubleshooting and using PowerPoint's foreign language features.

Part VI, "Extending the Power of PowerPoint," introduces you to Microsoft third-party tools that enhance your PowerPoint experience. It covers PowerPoint-to-Flash conversion, e-learning tools, sophisticated templates, and hardware that makes presenting with PowerPoint even easier. It also explores the many features of Office Online, Microsoft's website for Office users.

Part VII, "From Concept to Delivery," takes you out of PowerPoint and into the world of presentation design. Written by a presentations expert, this section offers detailed information and advice about actually creating a presentation specifically for PowerPoint. It covers topics such as scripting in a concept, choosing a visual design, developing presentation skills, and using technology in your presentation.

Conventions Used in This Book

Special Edition Using Microsoft Office PowerPoint 2007 uses a number of conventions to provide you with special information. These include the following elements.

The New icon makes it easy to find discussions of features new in PowerPoint 2007.

Tip - Tips offer suggestions for making things easier or provide alternative ways to do a particular task.

Note - Notes provide additional, more detailed information about a specific PowerPoint feature.

Caution - Cautions warn you about potential problems that might occur and offer advice on how to avoid these problems.

Cross-references refer you to other sections of the book in which you find more detailed explanations of a particular function, such as the following:

  • To learn how to create innovative text objects with PowerPoint WordArt, see "Using WordArt" in Chapter 3, "Working with Text," p. 63.

Most chapters end with two specific elements: "Troubleshooting" and "Design Corner." The "Troubleshooting" section provides tips on common problems you might encounter when using the PowerPoint features presented in the chapter. "Design Corner" provides a before-and-after look at a specific feature explained in that chapter. "Design Corner" takes you one step further than the typical example in this book by showing you common design tasks you might perform and their end results.

© Copyright Pearson Education. All rights reserved.

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Table of Contents

Introduction 1

I PowerPoint 2007 Basics

1 Introducing PowerPoint 2007 7

2 Creating a Basic Presentation 29

II Editing and Formatting Presentations

3 Working with Text 45

4 Working with Tables 67

5 Organizing Presentations 89

6 Working with Themes, Color Schemes, and Backgrounds 95

7 Formatting Slides and Presentations 109

8 Collaborating on Presentations 119

III Making Presentations

9 Presenting a Slide Show 139

10 Creating and Printing Presentation Materials 161

IV Working with Graphics, Charts, and Multimedia

11 Working with Charts and Graphs 175

12 Working with SmartArt 205

13 Working with Pictures and Clip Art 221

14 Working with Media Clips 245

15 Working with Shapes and Objects 259

16 Working with Animation 283

V Maximizing the Power of PowerPoint

17 Using PowerPoint’s Web Features 303

18 Integrating with Office 2007 325

19 Working with PowerPoint Macros 339

20 Customizing PowerPoint 355

21 Using PowerPoint’s Foreign Language Capabilities 389

22 Troubleshooting PowerPoint 401

VI Extending the Power of PowerPoint

23 Office Online and Other Resources 411

24 Extending PowerPoint with Third-Party Tools 421

VII From Concept to Delivery

25 The Message–Scripting the Concept 433

26 The Media–Designing Visual Support 477

27 The Mechanics of Form–Developing External Presentation Skills 525

28 The Mechanics of Function–Developing Internal Presentation Skills 561

29 Techniques and Technicalities 583

30 Presenting in a Variety of Settings 613

Index 661

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