Special Edition Using Windows 98


Special Edition Using Windows 98 provides you with the most comprehensive, relevant and understandable reference to Windows 98. This new edition features complete coverage of all new Windows 98 features including Internet Explorer 4.0, the Active Desktop, and Shell Integration. The book is two color, features a new, more effective design, handy task-reference tear cards, a wealth of productivity-boosting tips, notes and cautions as well as a very strong collection of valuable ...
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Special Edition Using Windows 98 provides you with the most comprehensive, relevant and understandable reference to Windows 98. This new edition features complete coverage of all new Windows 98 features including Internet Explorer 4.0, the Active Desktop, and Shell Integration. The book is two color, features a new, more effective design, handy task-reference tear cards, a wealth of productivity-boosting tips, notes and cautions as well as a very strong collection of valuable software on the CD-ROM.
  • Professional, time-saving techniques and expert advice on all aspects of Windows 98
  • Enhance your work and computing experience with the new multimedia features
  • Learn to build your own peer-to-peer network

Designed for detail-oriented intermediate and advanced Windows users, this text provides a myriad of setup, customization, networking and troubleshooting tips.

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Editorial Reviews

From Barnes & Noble
The Barnes & Noble Review
Two best-selling authors have teamed up to offers this comprehensive, relevant, and clearly written reference to the Windows 98 operating system, complete with valuable software on CD-ROM for optimum coverage of Windows 98 expert-level capabilities. Learn how to: *Take advantage of time-saving techniques on all aspects of Windows 98 *Enhance your work with the new multimedia features *Build your own peer-to-peer network *Browse the World Wide Web more efficiently *Create Web pages and extended desktops *Connect your Windows 98 machine to Netware and Windows NT networks *Configure Active Desktop to bring Web content to your desktop CD-ROM includes: *The exclusive Macmillan Computer Publishing Windows 98 Knowledge Base *Windows 98 vendor resource kit *Registry tools, system utilities, graphics programs, and many other software programs to help you fine-tune, customize, and maintain your Windows 98 system
For intermediate to advanced users, offers a storehouse of information for optimizing Windows 98 in a large home or small office. In addition to basic Windows topics (working with files and applications, configuring and customizing, the registry, and Windows accessories), covers special features for notebook users, Web browsing and downloading, Internet security, creating Web pages with FrontPage Express, setting up a simple network, remote access, and Microsoft Fax. The CD-ROM includes resources and utilities. Annotation c. by Book News, Inc., Portland, Or.
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Product Details

  • ISBN-13: 9780789714886
  • Publisher: Que
  • Publication date: 5/28/1998
  • Series: Special Edition Using Series
  • Edition description: Older Edition
  • Edition number: 1
  • Pages: 912
  • Product dimensions: 7.39 (w) x 9.08 (h) x 2.33 (d)

Read an Excerpt

Chapter 13: Printing

Setting Up a Network Printer

Setting up a network printer in Windows 98 can be as easy as connecting to a local printer, thanks in part to Microsoft's Point and Print process. This process usually allows you to automatically install the correct network printer driver without having to have the Windows 98 CD-ROM or other disk containing the printer driver. Through Point and Print, when you use the Add Printer Wizard to add a network printer, Windows 98 is often able to download the printer driver from the computer or server to which the printer is attached.

Before attempting to set up a network printer on your computer, you first need to know how to connect to the printer. Some of the information you need to know is

  • The name that the printer and its attached computer or server (if applicable) uses on the network
  • If the printer is set up for sharing over the network
  • The exact model of that printer; for example, HP LaserJet 5

Connecting to the Network

To install a network printer on your computer, you first need to be connected to the network. If you have not already established a network connection with your computer, refer to Chapter 37, "Sharing Network Resources," before attempting to connect to and install a network printer. You might also need to check with your network administrator to make sure that you have been given permission to access that printer, because the printer may refuse your connection if you do not have permission.

While being connected to your network, open the Printers folder and double-click on the Add Printer icon. The Add Printer Wizard then appears. Select the radio button for Network Printer and click the Next button.

You are then asked to supply the location of the printer on the network. If you already know the name of the printer and its attached computer on the network, you can simply type it into the field on this screen, as shown in Figure 13.6. Note that you need to supply the UNC (Universal Naming Convention) path for the location of the printer, such as \\computername\printername where computername is the name of the computer to which the printer is attached, and printername is the name of the printer. Thus, in Figure 13.6, Main is the name of the computer on the network to which the printer hp5 is attached.

If you are not sure of the exact name of the computer and printer on the network, click on the Browse button. This brings up a separate window (see Figure 13.7) that lists all other computers on the network that have shared printers.

Click on the plus sign to the left of any computer listed in this window to expand the view to show all shared printers attached to that computer. Click on the OK button after you have selected the printer you want to add.

Before you move on to the next window in the Add Printer Wizard, be sure to check the correct radio button indicating if you want to print from MS-DOS-based programs. If you select yes and click on the Next button, the next window of the wizard requests that you capture a printer port for these MS-DOS programs. Even though this shared network printer is not physically attached to your computer, MS-DOS programs often need to believe that they are printing to a local port. By choosing a port to capture for this purpose, when MS-DOS programs attempt to print to this port, Windows 98 redirects the print job to the network printer automatically.

As with local printers, the Add Printer Wizard asks you if you want to print a test page. Select the Yes radio button if you want to see if your connection to the network printer is working properly. After you have decided if you want to print a test page, press the Finish button to install the printer on your computer.

After you have selected the network printer you want to install and have finished with the Add Printer Wizard, Windows 98 then connects to that printer to determine its exact type. After it has determined the make and model of the printer, Windows 98 then sees if you already have a correct version of that printer's driver available on your computer. If you do, the printer should install correctly, and you will be done adding this printer to your Printers folder. In most cases, however, Windows 98 either downloads the correct driver to your computer or you are prompted to insert a disk containing the driver into one of your disk drives.

To address both of these situations, we begin by looking at what happens when Windows 98 is able to download the printer driver to your computer.

Point and Print

After you have finished using the Add Printer Wizard, Windows 98 attempts to install the printer driver from the computer to which the printer is attached (if applicable). In many cases, if the shared printer is set up correctly on the computer to which it is attached, Windows 98 can download the printer driver from that computer and install it on your computer. This feature is known as Point and Print.

Assuming that this process works correctly on your computer, you should see a dialog box telling you that Windows 98 has found the proper driver on the remote computer and is installing the driver on your computer. After this has finished, you can connect to and use that printer.

In order for the Point and Print feature to work properly, the computer to which the shared printer is attached must be running Windows 98, Windows NT Server, or be a Novell NetWare server. Note, however, that this feature does not always work properly, and as such you may still have to install the printer driver from either the Windows 98 CD-ROM or the printer driver disk supplied by your printer manufacturer.

Installing Printer Drivers from Disk

If you are unable to install the driver for your printer through the Point and Print feature described in the previous section, you will need to use the Windows 98 CD-ROM or another disk with the appropriate driver in order to provide Windows 98 with the printer driver. After Windows 98 installs the printer driver, an icon for the printer appears in your Printers folder.

Printing from Applications

After you have installed one or more printers on your computer, you then can print from within any application. In Windows 98, when you print from a Windows application, you can change a number of the printer's configurations within the application itself for the print job you are processing. Windows 98 also includes a print spooler that allows you to get back to work while the operating system processes the print job in the background....

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Table of Contents

1 What's New in Windows 98 3
2 Starting and Quitting Windows 98 9
3 Navigating and Controlling Windows 23
4 Getting Help 43
5 An Overview of the Windows Interface 59
6 Managing Files with My Computer and the Windows Explorer 67
7 Advanced File Management Techniques 95
8 Managing Files Using Web View 117
9 Working with Disks and Drives 127
10 Backing Up Your Data 161
11 Installing and Managing Applications 181
12 Sharing Data Between Applications 205
13 Printing 227
14 Using Windows Accessories 245
15 Using Notepad and WordPad 267
16 Using Paint and Imaging 283
17 Customizing the Look and Feel of Windows 297
18 Working with Fonts 325
19 Setting Up Windows 98 Multimedia 343
20 Using Windows to Play Games and Watch TV 373
21 Configuring Hardware 385
22 Adding New Hardware to Windows 98 399
23 Maintaining and Troubleshooting Your System 413
24 Working with the Windows Registry 443
25 Special Features for Notebook Users 465
26 Establishing a Dial-Up Internet Connection 485
27 Web Browsing with Internet Explorer 4.0 513
28 Finding, Organizing, and Saving Web-Based Information 539
29 Internet Security 559
30 Web Subscriptions and the Active Desktop 581
31 Using Outlook Express 601
32 Creating Web Pages with FrontPage Express 653
33 Collaborating and Communicating with NetMeeting 683
34 Configuring Windows Network Components 707
35 Connecting to an Existing Network 731
36 Setting Up a Simple Windows Network 749
37 Sharing Network Resources 765
38 Remote Access with Dial-up Networking 781
A Using Windows Massaging and Microsoft Fax 797
B Installing and Updating Windows 98 819
Index 833
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First Chapter

[Figures are not included in this sample chapter]

Special Edition Using Windows 98

- 3 -

Navigating and Controlling Windows

Basic Elements of the Windows 98 Interface

Basic Elements of the Windows 98 Interface

It's important that you know the name and function of each graphical element in
a Windows screen, because each element causes some effect when clicked.

Figure 3.1 shows a Windows desktop containing multiple application windows. The
figure identifies the parts of a typical Windows 98 screen.

Fig. 3.1
To run Windows effectively you need to know the elements in the Windows

Program and Document Shortcut Icons

You can place shortcut icons on the desktop that point to program or document
files. Clicking an icon starts the program or opens the document in the appropriate
application. By modifying the shortcut's properties, you can control how the program's
window opens.

See "Using Shortcuts," p. 91

Folder Icons

Clicking a shortcut icon that points to a folder will open the folder into a window.
A folder shortcut also acts as conduit to the actual folder. For example, dragging
a file from the Windows Explorer and dropping it onto a folder shortcut places that
file into the folder the shortcut points to.

See "Using Shortcuts," p.91


The Windows Desktop covers the entire screen and lies under all icons, windows,
and objects. It is the container for shortcut icons, taskbar, desktop toolbars, and
program windows. When the desktop displays active content such as a Web site or Channel
bars, it is known as the Active Desktop.

See "Creating Custom Web Views," p. 122

See "Managing Buttons on a Toolbar," p. 305

Active Desktop

The Windows desktop becomes the Active Desktop when it displays active content
such as Web components or links to Web data or an active channel. It can contain
hyperlinks that open programs, documents, or Web sites. It also can display information
that frequently updates through an Internet or intranet connection.

See "Classic or Web? Choosing a Navigation Style," p. 60

See "Customizing the Windows Desktop," p. 311

See "Adding Web Content to the Active Desktop?" p. 582

My Computer

The My Computer shortcut gives you access to all the resources in your computer,
hard drives, CD-ROMs, Control Panel, printers, and so forth. The My Computer window
displays the same resources as the left pane of the Windows Explorer.

See "Two Views of Windows Explorer," p. 68

Network Neighborhood

If you are connected to a network, click Network Neighborhood to open an Explorer
Window displaying all your network resources. You can connect or disconnect from
network drives, find computers on the network, or use network resources such as shared
folders and files.

See "Using Network Neighborhood to View Shared Resources," p.


Click Start to display a menu of programs, documents, and Windows tools. All Windows
features are available through Start or from one of its submenus. Start is displayed
at the left end of a horizontal taskbar or the top of a vertical taskbar.

See "Adding and Removing Programs in the Start Menu," p. 306


The taskbar is easily accessed to show you all programs currently open and running.
Click a program button in the taskbar to activate the Window containing that program.
The taskbar is movable and can be relocated or resized to anywhere onscreen. You
can hide the taskbar so that it displays only when the pointer touches the screen
edge containing the taskbar.

See "Resizing the Taskbar," p. 299

Channel Guide

The channel guide is displayed both on the Active Desktop and in Internet Explorer.
It gives you easy access to specialized Web sites that can send information to your
browser at predefined times. Web sites that use a channel include a navigation map
that enables you to find information more quickly.

See "Managing the Channel Bar," p. 599

Desktop Toolbars

Desktop toolbars give you quick access to frequently used programs, documents,
folders, and hyperlinks; clicking a button on a toolbar opens that program, document,
folder, or Web site. Toolbars are more accessible than desktop shortcuts because
you can move and resize them as well as hide them against the side of a screen. When
you move the mouse pointer against that side of the screen, the toolbar is displayed,
ready for use.

See "Managing Buttons on a Toolbar," p. 305

Shortcut Menus

Shortcut menus display menus that contain the most appropriate actions for the
item on which you right-click. This is a real time-saving feature.

Property Sheets

Resources in Windows such as the desktop, printers, shortcut icons, disks, folders,
and so forth have associated property sheets. These property sheets display fixed
and changeable characteristics (properties) about the item. Display property sheets
through a menu selection or by right-clicking the item and then clicking Properties.

Using the Mouse

Nearly all actions in Windows and Windows programs can be controlled with the
mouse. Most people, after they become familiar with Windows, use a combination of
mouse actions, reserving a few keystroke combinations for frequently repeated commands.

CAUTION Windows 98 can be configured to use the Web style single-click with
a mouse rather than the Classic style double-click to complete some Windows actions.
Learn about these two styles in the following sections.

Dragging Items with a Mouse

Dragging with a mouse selects multiple text characters or moves graphic objects
such as windows. Dragging is the same whether you have single- or double-click selected.
Place the mouse pointer over a movable object, such as a file icon; then press and
hold down the left mouse button. Continue holding the button down as you move the
mouse. The object will move with the mouse pointer. When you have positioned the
object where you want it, release the mouse button to drop the object.

TIP Select multiple items on the desktop by clicking on the desktop and dragging
the selection rectangle that displays so that it surrounds the items. Release to
select all objects within the rectangle.

Right-Clicking to Display Shortcut Menus

Most objects in Windows and Windows programs have a shortcut menu associated with
them. This shortcut menu contains frequently used commands appropriate to the selected
item. For example, the shortcut menu that displays when you right-click selected
text includes the commands Cut, Copy, and Paste.

In some situations, such as dragging a file onto the desktop, you can drag using
the right mouse button. When you release the right mouse button, a shortcut menu
will display that gives you the choices of Move Here, Copy Here, and
Create Shortcut(s) Here.

TIP Hold the Shift key down as you right-click a file or folder to get a menu
listing every available command.

Activating with Classic Style (Double-Click Methods)

When Windows is configured in classic style, a single-click selects an item, such
as a file, folder, or shortcut, and a double-click activates it. You can select adjacent
(contiguous) items by clicking the first file in a list and then holding the Shift
key as you click the last file you want selected. All files between the first click
and Shift+click are selected. To select multiple nonadjacent files, click the first
file; then hold the Ctrl key down as you click additional files in the same folder.
Ctrl+click a selected file to deselect it.

See "Classic or Web? Choosing a Navigation Style," p. 60

Activating with Web Style (Single-Click Method)

Changing Windows 98 to use a Web style of navigation makes the mouse work on the
desktop or in Windows and Internet Explorer as it does on Web pages. A single click
activates an item. For example, a single-click on a desktop icon opens the icon's
program or document.

NOTE If you have just switched to the Web style, you might find yourself occasionally
opening more files and folders than you want. What you might find occurring while
in Web style is that you open a folder in the Explorer's right pane the old way,
with a double-click, only to find that you've activated a program or document. What
has happened is that the first click opened the folder and the second click activated
a file or program.

To select a single desktop item, or a file or folder in Explorer, move the pointer
over the item and pause. The focus, highlighting, will move to that item.

To select multiple adjacent items on the desktop or in the Explorer, move the
pointer over the first item and pause until it is selected. Do not click. Hold down
the Shift key and move the pointer smoothly until it is over the last item you want
selected; then pause. All items between the first and last will be selected.

To select nonadjacent items on the desktop or in Explorer, move the pointer over
the first item and pause until it is selected. Do not click. Hold down the Ctrl key
and smoothly move the pointer over the next item to select and pause until that item
is selected (see Figure 3.2). Continue the process of holding the Ctrl key, moving
and pausing until each nonadjacent item is selected.

Fig. 3.2
Select nonadjacent items by pausing the pointer over items as you
hold down Ctrl.

Activate or run multiple selected items by right-clicking one of the items and selecting
Open or another appropriate command from the shortcut menu.

See "Classic or Web? Choosing a Navigation Style," p.60

Using the Microsoft Intellipoint Mouse

Microsoft's Intellipoint mouse was released coincidentally with the release of
Office 97. This new mouse has a small wheel between the left and right mouse buttons.
Rolling the wheel with your index finger enables you to scroll without using scroll
bars, pan in any direction, zoom documents using different magnifications, expand/collapse
outlines, and drill down or up in worksheet data. The features available depend on
the program.

CAUTION Only programs designed to work with the Intellipoint mouse take advantage
of its features.

Holding down the Intellipoint mouse's wheel button, located between the mouse
buttons, in combination with the Ctrl or Shift keys gives you access to additional
features and commands, listed in Table 3.1.

Table 3.1  Intellipoint Mouse Actions

Roll wheel Scroll up in a window by rolling the wheel forward. Scroll down in a window by rolling
the wheel down.
Drag wheel Pan any direction in a window by holding down the wheel button as you move the mouse
in any direction. The entire document moves in any direction.
Ctrl+wheel roll Zoom a document to greater or lesser magnification by holding down the Ctrl key as
you roll the wheel forward or backward.
Shift+wheel roll Expand or collapse data structures like outlines or worksheet drill-downs by holding
down the Shift key as you roll the wheel forward or backward.

Using the Keyboard

Table 3.2 shows the keyboard shortcuts that can save you time as you become proficient
in Windows. A few of these keystrokes, such as F1 for Help, Alt+Tab to switch between
applications, and F2 to edit selected text should be part of everyone's skill set.
Some keyboards, such as the Microsoft Natural Keyboard, include a Windows
and an application key that give quick access to certain predefined functions.

Table 3.2  Universal Windows Shortcut Keys

Topic Description Key Combination
Close, Program Exit active program Alt+F4
Close, Document Close the active Ctrl+F4 Window
document window
Help Display Windows Help Windows+F1
Help Display Help for the F1
selected item in a dialog box
Menu, Document's Display document system Alt+hyphen System
menu to control program window
Menu, Program Activate menu bar F10
Menu, Program's Display program system Alt+Spacebar System
menu to control program window
Menu, Select Menu Select from the active Alt+underlined
menu bar the menu letter
containing the underlined letter
Menu, Shortcut Display shortcut menu Shift+F10 or
for selected item Application key
Menu, Start Display Start menu Ctrl+Esc or Windows
Command, Cut Cut selected item Ctrl+X
Command, Copy Copy selected item Ctrl+C
Command, Paste Paste item from Ctrl+V
Clipboard at current insertion point
Command, Delete Delete selected item Delete key
Command, Delete Delete selected item Shift+Delete
from desktop without Recycle Bin
Command, Find: Displays Find: All F3 or Windows+F All Files
Files dialog box when desktop active
Command, Find: Displays Find: Computer Ctrl+Windows+F Computer
dialog box when desktop active
Command, Minimize Minimize all windows Windows+M
Command, Minimize Minimize or restore all Windows+D or Restore
Command, Display Properties of selected item on Alt+Enter Properties
Command, Refresh Refresh all window F5
Command, Rename Rename selected item F2
Command, Run Display Run dialog box Windows+R
Command, Selects all items when Ctrl+A Select All
Desktop active
Command, Display System Properties Windows+Break System Properties
dialog box
Command, Undo Undo last effect of last Ctrl+Z
Command, Undo minimizing all Shift+Windows+M Undo Minimize
Switch, Activate the next Ctrl+F6 Document Window
document window
Switch, Activate the next Alt+Tab Program Window
application window
Switch, Program Activate Taskbar and Windows+Tab
cycle through buttons

Using Menus and Dialog Boxes

The Windows system of graphical menus and dialog boxes reduces the learning curve
and increases skill retention. Menus are displayed in the same location in all programs,
and they display groups of commands by functional category. Dialog boxes present
a unified way of defining an object's properties or modifying a command's operation.
The operating techniques for menus and dialog boxes are the same for all Windows

Choosing Menus and Commands

The menu bar, located directly under the title bar of a program, displays the
menu names. Windows programs use the same menu headings for common functions (such
as File, Edit, Window, and Help), which makes it easier for you to learn new applications.
To open a menu, click its name with the left mouse button, or press Alt and then
the underlined letter in the menu name.

Menu items, also known as commands, are displayed on each menu. Point to any menu
item to select it. Click to activate the menu item or type the letter underlined
in the submenu item name. If there is an arrow to the side of the menu item, a submenu
will open. Click the menu item to keep the submenu open or move over the submenu
item and click to activate that command. Menu items followed by an ellipsis (...)
will display a dialog box giving you additional options.

Using Common Dialog Boxes to Open and Save Documents

Most programs designed for Windows 95 and Windows 98 have a few dialog boxes in
common. The two most frequently used common dialog boxes are Save As and Open. Figure
3.3 shows an Open dialog box from WordPad. The Save As dialog box is very similar.

Navigating and managing files and folders within the work area of the Open or
Save As dialog box is identical to working within an Explorer window. For example,
you can drag and drop files or folders, use Ctrl+drag to copy, rename files or folders,
right-click for an appropriate shortcut menu, and so forth. Fig. 3.3 Save
As and Open dialog boxes, common to many programs, have many features built in.

Navigating between folders, as well as moving or copying files between folders, uses
the same techniques in the common Open and Save As dialog boxes as the techniques
used in Explorer windows. Table 3.3 lists the methods of manipulating folders.

Table 3.3 avigating, Moving, and Copying in Common Dialog Boxes

Change drives or folders Click Look In list
Open a folder Activate folder
Go up a folder Click Up One Level button or press Backspace
Create a new folder Click Create New Folder button
Rename file or folder Select, F2
Move file or folder Drag
Copy file or folder Ctrl+drag
Create shortcut Right drag, Create Shortcut(s) Here

TIP While in a common Save As or Open dialog box, press F4 to display the
Save In or Look In lists. Press F5 to refresh the file and folder contents
of the dialog boxes.

Within the Open or Save As dialog box, you can create a new folder in the currently
displayed folder by clicking the Create New Folder button at the top of the dialog
box. The folder will be displayed with its name selected. Type a new name over the
selection and press Enter.

Rename a file or folder by selecting it and then pressing F2. Edit the name; then
press Enter. To delete files or folders, select those you want to delete; then press
Delete. Respond Yes when prompted if you want to send the file or folder to
the Recycle Bin.

Selecting Options from Dialog Boxes

Use the controls in dialog boxes to change properties or the effect of a command.
Figure 3.4 shows the Font dialog box from WordPad. Figure 3.5 shows the Word 6 tab
from the Options dialog box in WordPad.

Fig. 3.4
Changing selections in a dialog box changes properties or the effect
of a command.

Fig. 3.5 You can select one option button from a group, but you can
select any number of check boxes.

Using the Mouse in Dialog Boxes  In the majority of cases it seems
that only one or two items are changed in a dialog box. In that case a mouse is efficient
for selecting the control and clicking OK. Table 3.4 shows mouse actions in a dialog

Table 3.4  Dialog Box Mouse Actions

Control Type Effect Mouse Action
Check box Change check box Click
Option buttons Select one from group Click to select and clear others
Edit Box Edit text or number Click and drag to select, type
Scrolling List Scrolls list, then selects Click or drag scroll bar, click item in list
Drop-down list Select from drop-down list Click down arrow, click item in list
Command button Choose command button Click

Using the Keyboard in Dialog Boxes  If you need to change many settings
in a dialog box or using a mouse is not possible, use one of these keyboard methods.
If it's too much to remember all these keystrokes, just remember Ctrl+Tab to move
between tabs in a dialog box and Alt+underlined letter to select or clear a control.
Table 3.5 shows keystrokes for operating a dialog box.

Table 3.5  Dialog Box Keys

Effect Keystroke
Move to next control Tab
Move to previous control Shift+Tab
Select next tab Ctrl+Tab
Select previous tab Shift+Ctrl+Tab
Effect Keystroke
Acts the same as a click Spacebar on the current control
Choose active button Enter
Cancel dialog box Esc
Select or clear control Alt+underlined letter

TIP You can Cut, Copy, and Paste between dialog boxes or between dialog boxes
and applications. Select the text; then press Ctrl+X to cut or Ctrl+C to copy. Press
Ctrl+V to insert text from the Clipboard.

Controlling the Size and Position of Windows

The taskbar's shortcut menu enables you to quickly arrange windows on the desktop.
Right-click a gray area of the taskbar; then click one of the following commands
to arrange all open windows:

Cascade Windows Arrange windows in an overlapping cascade from top to bottom, left to right.
Tile Windows Horizontally Arrange windows in horizontal strips across the full screen width. Screen height
is divided evenly between windows.
Tile Windows Vertically Arrange windows in vertical strips from screen top to bottom. Screen width is divided
evenly between windows.
Undo Tile Restore all windows to their previous locations.

Quickly clear the desktop of windows by right-clicking a gray area of the taskbar
and then clicking Minimize All Windows.

To quickly arrange your desktop so you can work in two program windows that evenly
divide the screen, right-click a gray area of the taskbar; then click Minimize
All Windows. Now display only the two programs in which you want to work by clicking
their buttons in the taskbar. Finally, right-click a gray area of the taskbar; then
click Tile Windows Horizontally or Tile Windows Vertically.

Move a window by dragging its title. Change the size of windows by dragging a
window's edge or corner.

Move a desktop icon by dragging the icon. When you manually move desktop icons,
they might not exactly align. If you want to align them, right-click the desktop;
then click Arrange Icons. From the submenu, click one of the choices for how
you want them aligned on the desk: by Name, by Type, by Size,
or by Date. If you want desktop icons to automatically align themselves whenever
they are moved, click Auto Arrange on the submenu.

Changing Settings and Properties

Nearly every item on the Windows desktop or within a program's contents has associated
properties. Properties are characteristics inherent to an item. A property sheet
for each item enables you to view and change properties. To display an item's property
sheet, right-click an item; then click Properties on the shortcut menu. A
property sheet similar to the Display Properties sheet in Figure 3.6 displays. Change
properties by selecting, editing, or clearing entries and then clicking OK.

Fig. 3.6
Property sheets enable you to view and change an item's properties.

Using the Start Menu

The Start menu is the starting place for many of the tasks that you want to accomplish
in Windows. You can open the Start menu at any time, from within any program, with
one mouse click. From the Start menu, you can start programs, open recently used
documents, customize the look and feel of Windows, find files and folders, get Help,
and shut down your computer.


The windows of some programs written for older versions of Windows covers the
taskbar so it is difficult to switch between applications or click the Start button.

Even when you can't see the taskbar, you can switch between applications by holding
down the Alt key and pressing Tab. A bar is displayed with icons for each application.
Press Tab until the application you want is selected; then release both keys.

To simultaneously display the taskbar and open the Start menu, press Ctrl+Esc.

Starting a Program

To start a program using the Start menu, click Start. Point to Programs.
The Program menu then is displayed to the right. Point to the program that you want
to start, as shown in Figure 3.7, and click. You can keep any of these menus open
by clicking once on the menu. If you do not do this, the menu will close when the
pointer moves outside the menu.

If the program you want to start is not displayed in the Start menu, point to
an appropriate folder on the Start menu to see the programs within the folder.

TIP If you have moved the taskbar, you might not see the taskbar and Start
button at the bottom of your screen. If you see a gray line at one edge of the screen,
move the pointer to that edge to display the taskbar.

Fig. 3.7 Open the menu that contains the program that you want to start
and then click the program.

When you open a program, a button for the program appears in the taskbar. These buttons
tell you which programs are open. Quickly activate the window for one of these programs
by clicking on its button.

See "Adding and Removing Programs in the Start Menu," p. 306

Opening a Recently Used Document

Clicking the Documents command on the Start menu displays your most recently opened
documents. When you choose this command, the Documents submenu is displayed with
a listing of the files that you have worked on recently. To open a document in this
list, simply click on it. Windows then automatically starts the associated application,
if it is not already running, and opens the document.

After a while, the listing in the Documents menu can become quite long and contain
documents that you no longer are working with. To clear the list, right-click a blank
area of the taskbar and choose Properties. Select the Start Menu Programs tab on
the Taskbar Properties dialog box; then click the Clear button.

Using the Taskbar

The taskbar resides at an edge of the screen, usually the bottom, and displays
all programs currently open and running. Switch between programs by clicking a program
button on the taskbar.

TIP Press Alt+Tab to cycle between programs without using the mouse or taskbar.

Using Toolbars

Toolbars give you quick access to applications and other resources. They reside
on the taskbar. There are four default toolbars, but you can create your own custom
toolbars that contain buttons for programs, files, folder, and hyperlinks. Figure
3.8 shows the four built-in toolbars.

Fig. 3.8 The taskbar and built-in toolbars are displayed in this order:
Quick Launch, Taskbar, Desktop, Address and Links.

To display a built-in toolbar, right-click in a gray area of the taskbar or a toolbar,
click Toolbars, and then click the name of the toolbar. To remove a toolbar,
right-click the toolbar title; then click Close. You cannot close the taskbar.
The different toolbars are described in Table 3.6.

Table 3.6  Built-In Toolbar Descriptions

Toolbar Description
Address Displays hyperlinks you enter to Web or local items
Link Displays hyperlinks to Web sites: Best of the Web, Microsoft, Product News, Today's
Links, and Web Gallery
Desktop Displays a button for each item on the desktop
Quick Launch Shows Desktop, displays Channels, launches Internet Explorer, Mail

Move a toolbar by dragging the move handle at its left corner. Dragging a toolbar
to midscreen creates a toolbar window. To resize and manipulate these, use normal
window techniques.

See "Managing Buttons on a Toolbar," p. 305

TIP A quick way to open a window onto a folder is to click Start, Run.
When the Run dialog box is displayed, type the path of the folder in the Open
edit box and click OK.

Working with Applications

Windows enables you to run more than one program at the same time. Each program
is displayed in its own window or as an item on the taskbar. The term active
is used to describe the window that receives input. This is usually the topmost program
window. The active window's title bar will be a different color than that of inactive

Figure 3.9 shows two program windows. The active window contains multiple documents.
The taskbar at the bottom of the screen displays the programs that are running. The
button for the active program is highlighted on the taskbar.

See "Installing Windows Applications," p. 183

Scrolling in a Document

Document windows containing contents larger than the window display scroll bars.
A vertical scroll bar displays along the right edge and a horizontal scroll bar along
the bottom edge.

In most programs you can move through document contents using the mouse with the
actions shown in Table 3.7.

Fig. 3.9
This active program window contains multiple document windows.

Table 3.7  Scrolling with Mouse Actions

Movement Mouse Action
Scroll by smallest increments Click arrowheads at ends of scrollbar
Scroll by screenful Click in scrollbar
Scroll to edge of document Drag thumb in scroll bar to appropriate end of scrollbar

In most programs you can move through document contents using the keyboard with the
actions shown in Table 3.8.

Table 3.8  Scrolling with Keystrokes

Movement Keystroke
Scroll by up/down by line up/down arrow key
Scroll left/right by character right/left arrow key
Scroll left/right by word Ctrl+right/left arrow key
Scroll to beginning of line Home
Scroll to end of line End
Scroll up/down by screenful Page Up/Page Down

Selecting Text and Objects

Select text by dragging across the text. Select words by double-clicking the word.

Select objects by clicking on them. On the Windows desktop and in most programs
you can select multiple items by clicking on the first object and then holding Shift
or Ctrl as you click other objects.

Select multiple adjacent objects on the desktop by dragging the pointer diagonally
across the objects you want to select. A selection rectangle is displayed as you
drag. Objects within or touching the selection rectangle will be selected when you
release the mouse button.

Select text with the keyboard by holding down the Shift key as you move. Select
words by holding the Shift and Ctrl key as you press an arrow key.

Using Simple Editing Techniques

Edit text with a mouse by clicking within text to position the insertion point
and then typing. Replace text by selecting it and then typing.

Edit text with the keyboard by moving the insertion point to where you want to
insert text and then typing. Replace text by selecting it and then typing. Delete
selected text by pressing the Delete key.

Copying and Moving

Use menu commands or mouse actions to copy or move selected items. Cut a selected
item from its current location by clicking Edit, Cut (Ctrl+X). Copy
a selected item by clicking Edit, Copy (Ctrl+C). Paste the cut or copied
item by moving the insertion point where you want the item and then clicking Edit,
Paste (Ctrl+V).

To move a selected item using the mouse, drag the selected item to its new location;
then release. To copy a selected item, hold down the Ctrl key as you drag the item.

See "Understanding the Data-Sharing Capabilities of Windows 98,"
p. 206

Switching Between Document Windows

Activate a document window by clicking on a portion of the window. If you cannot
see the inactive window to click on it, then click Window, and click on the
document name you want active. In some programs you can cycle between document windows
by pressing Ctrl+F6.

Closing a Document Window

Close a document window by first activating the document and then clicking File,
Close or clicking the Close button for the document window. If the document
has been modified since the last time it was saved, you will be prompted if you want
to save the document. If you click Yes, the document will be saved with its current

Quitting Windows Applications

Most Windows applications use the same procedure for quitting. To quit a Windows
application, follow these steps:

1. Activate the application by clicking the application's window or by
pressing Alt+Tab until the application's window is active.

2. Click File, Exit or click the Close button for the program

If the application contains documents that you have modified since the last time
that you saved them, the application prompts you to save your changes before the
application quits.

Working with the Active Desktop

The Active Desktop in Windows 98 can change the way you work and think.
Instead of working from a Windows desktop containing static folders and icons, you
can work from the Webtop, a desktop that displays dynamic information changing to
meet your needs. The Active Desktop can show you static or changing information from
your local PC, your network, or the Web.

The Active Desktop is one of the most important aspects of the Webtop metaphor.
In Windows 95 the desktop displays static information such as shortcut icons to start
programs or open folders as well as a picture or pattern as a background. The Active
Desktop that is available in Windows 98 makes your desktop a display and work area
for constantly changing information. For example, your Active Desktop can contain
live Web pages, ActiveX components, and Java applets. This enables you to see changes
to information that might be important to your work and life, such as currency or
stock market changes as well as local weather or news bulletins specific to your

You can turn the Active Desktop on or off and customize it to fit your needs.
You can use any HTML page as your Active Desktop. This means your Active Desktop
can display information such as the following:

  • any graphic or text that will display in a Web page

  • Web links to favorite sites such as finance, sports, lifestyle, or weather

  • continually updating Web pages from favorite sites

  • information pushed to your active desktop from Channel vendors

  • ActiveX components or Java applets that run as applications in the Active Desktop

  • Help information or company bulletins that change frequently

See "Customizing the Windows Display," p. 308

See "Displaying Objects on the Active Desktop," p. 584

See "Using an HTML Page as Your Desktop," p. 583

See "Using Subscriptions to Download Web Pages," p. 587

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