The Office Guide

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This concise yet comprehensive reference handbook provides a visual overview of major grammar and punctuation rules, correct word usage, filing rules, mailing information, time zones, and document formats including rèsumès. It serves as an excellent source of information for anyone entering the workforce and in need of creating accurate and correctly formatted written communications. Other chapter topics cover confusing words, foreign words, abbreviations, spelling of common USA and international cities, proofreading marks, capitalization, and number usage. For office professionals—secretaries, administrative assistants, machine transcription operators, and clerical/support staff.
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Product Details

  • ISBN-13: 9780138614027
  • Publisher: Pearson Education
  • Publication date: 6/23/1997
  • Edition description: Older Edition
  • Pages: 155
  • Product dimensions: 5.84 (w) x 8.47 (h) x 0.35 (d)

Table of Contents


Confusing Words. Other Troublesome Words. Foreign Words. Proofreaders' Marks. Word Division Rules. Spacing Rules. Address Rules and Guidelines. Two-Letter State Abbreviations. Abbreviations Street Addresses. Common U.S. Cities. International Mail.


1. Periods.
Requests. Lists.

2. Question Mark.

3. Commas.
Compound Sentences. Introductory Phrases and Clauses. Prepositional Phrases. Participial Phrases. Infinitive Phrases. Introductory Dependent Clauses. Nonessential Phrases. Parenthetical Phrases Transitional Expressions Contrasting Expressions. Appositions. Direct Address. Consecutive Adjectives. Series. Adverb "Too." Dates. Jr. And Sr. Omitted Words. Repeated Words. With Quotations.

4. Semicolon.
Independent Clauses without a Connective. Independent Clauses with Internal Punctuation. Transitional Expressions. Series with Internal Punctuation. Dependent Clauses in a Series.

5. Colon.
Following a Complete Thought.

6. Quotation Marks.
Direct Quotations. Slang or Unusual Words. Reference Sources, Articles, Poems, Radio and TV Programs. Paragraphs. Placement of Commas and Periods. Placement of Question Marks and Exclamation Points. Placement of Semicolon and Colon.

7. Hyphen.
Between Compound Adjectives. Self, Re, Co. Series Modifying the Same Noun. Consecutive Numbers and Time Passage.

8. Apostrophe.
Contractions. Possessives: Words Not Ending in "S." Possessives: Words Ending in "S." Possessives Used with Gerunds. Plurals of Figures, Letters, Symbols, and Words. Proper Names that End with the Sound of S or Z. Compound Words. Joint Ownership.

Enumerated Items. Figures Written in Words. Punctuation.

10. Capitalization.
Proper Nouns (Business and Organizations). Departments, Divisions, Sections, Committees and Boards. Job Titles. Places: Buildings, Rooms, Rivers, Mountains, Monuments, and Streets. Trade Names. Documents and Laws. Books, Magazines, Articles, Speeches. Compass Points. Quoted Sentence. Letters and Numbers. Course Titles, Subjects, Academic Degrees. Races and Languages.

11. Dash.
Before Summarizing Words. In Place of Other Punctuation. To Stress Single Words. With Repetitions and Restatements.

12. Numbers.
Above and Below Ten. Used in a Series. Beginning of a Sentence. Dates. Ordinals. Measurements. Combinations. Ages. A Million or More.

13. Money.
Amounts of $1 or More. Amounts Under $1. Amounts Over a Million or More.

14. Percentages, Decimals, and Fractions.
Percentages. Decimals. Fractions.

15. Time.
a.m., p.m., and o'clock. Periods of Time (months, years).

16. Abbreviations.
Titles. Academic Degrees. Organizations. Business Names. Radio and TV. Business Terms.

17. Subject/Pronoun and Verb Agreement.
Each, Every, Any. Either/Or and Neither/Nor. Subject/Phrase. Inverted Sentences. Indefinite Pronouns. Pronoun "You." Collective Nouns. Indefinite Pronouns (some, half, most, all). Plural Subjects. Fractions. The Word "Number."

18. Pronoun/Antecedent Agreement.
Agreement in Number. Agreement in Person.

19. Verb Tense Agreement.
Present Tense. Past Tense. Future Tense. Present Perfect Tense. Past Perfect Tens. Future Perfect Tense.

20. Document Formats.
Overview of Letter Styles. Two-Page Letters. Inside Address. Attention Line. Subject Line. Personal or Confidential Notations. Postscript Notations. Lists, Enumerations, Quotations. Closing, Reference, Copy Notations. Company Name Used in Closing. Memorandums. Press Release. Agenda. Minutes. Itinerary. Reports. Envelopes: Mail or Handling Notations. Figures: Letters, Memos, Minutes, Press Releases, Agendas, Reports, and Envelope Formats.

21. Filing Procedures.
Steps in the Filing Process. Filing Supplies.

22. Alphabetic Filing.
Indexing Units. Nothing Comes Before Something. Names with Punctuation. Articles/Minor Words. Personal Names (General). Personal Names Used in Businesses and Organizations. Prefixes in Names and Businesses. Hyphenated Names. Personal Names with Titles. Abbreviations. Seniority and Academic Terms. Symbols Used in Names. Names with Numerals. Federal Government Names. State and Local Government Names.

23. Numeric Filing.
Numeric Filing Procedures. Consecutive Numeric Order. Middle-Digit Order. Terminal-Digit Order.

24. Geographic Filing.
Dictionary Arrangement. Encyclopedia Arrangement.

25. Subject Filing.
Dictionary Arrangement. Encyclopedia Arrangement.

26. Cross Referencing.
Personal Names. Abbreviations. Business Names.

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