The Project Meeting Facilitator: How Project Managers and Quality Professionals Can Use Facilitation to Ensure Productive Projects

From the Publisher

“For anyone thrown into the stormy world of managing project meetings and herding humans, The Project Meeting Facilitator provides the definitive survival kit to enable the preparation, management, and successful achievement of results from the necessary evil of project meetings. Tammy Adams, Jan Means, and Michael Spivey have combined their years of experience in real-world facilitation and teaching to provide any facilitator with a ‘Who, What, When, and When Not’ guide, supported by real tools, examples, and pitfalls.”—Dale Carr, manager, Business Analysis

“The Project Meeting Facilitator is focused on traditional project meeting facilitation techniques but is easily applied in more iterative approaches like Agile, Lean, or Design-Build methodologies."—David Spann, certified professional facilitator, past MBA Director at Westminster College, Salt Lake City, Utah; and president, Agile Adaptive Management

  “Simply the most useful reference book available today for project managers.”—Bonnie Burkhardt, IT manager, KeySpan Corporation

“This is an excellent resource for everyone from the novice to expert project manager using a non-directive but comprehensively structured facilitative approach.”—David A. Wayne, Ph.D., CEO, Four Seasons International Consulting, Inc., past chair, International Association of Facilitators

“Every project manager should read this book—it provides clear, straightforward, easy-to-follow guidance for better meetings and more successful projects based on the sound project management and facilitation experience of the authors.”

—Gary Rush, certified professional facilitator, president, MGR Consulting

“A unique and practical approach to project facilitation mapped to the initiating, planning, executing, controlling, and closing phases of the project management life cycle. This book is practical in its application on projects and sets you up for success every time you facilitate a project meeting.”—Kenneth Steiness, PMP, principal consultant, Statera

“Jan, Tammy, and Michael have done it again!  Their previous masterwork, Facilitating the Project Lifecycle, was a must-have for every project manager. This time their focus is even sharper:  a whole book devoted specifically to the facilitator’s role—and to the skills and mindset required to execute that role effectively. This book is so loaded with tools, techniques and templates that even seasoned project managers will keep their copies close at hand.”—Sam Kaner, author, Facilitator’s Guide to Participatory Decision Making 

  “Ineffective meetings become a thing of the past when you put the ideas in The Project Meeting Facilitator into practice. The authors not only offer a practical guide to every type of meeting in the project life cycle, they also let practitioners know when they have taken a wrong turn.”—William M. Ulrich, president, Tactical Strategy Group, Inc. and author, Legacy Systems: Transformation Strategies

  “At last—a practical guide to effective facilitation geared exclusively to the unique needs of project managers! Chock-full of easy-to-apply tools and tips, this book affirms that with proper planning and follow-through, project meeting facilitators really can play a critical role in helping teams accelerate time to results. Virtual project teams and those that work face-to-face will benefit equally.”—Nancy Settle-Murphy, president, Guided Insights

“If we had to pay for every hour we spend in meetings, would we say they are worth it?  Not usually in my experience. Well-run meetings, however, are worth every penny. This book provides practical tools and, more importantly, some real insight for the reader to evaluate their personal skill set and target areas for improvement.”—Lynn McDonald, president, Greenlight Dynamics Inc.

“Finally, a book that specifically addresses the unique facilitation skills required in project management meetings. PMs can easily match the different types of project management meetings with the skill levels and processes best suited for what they are trying to accomplish in each.”—Charles Tombazian, director, Global Strategic Planning Avnet, Inc.

“We know facilitators and facilitation help project teams to be more effective and efficient, but who helps the facilitators? Tammy Adams, Jan Means, and Michael Spivey do and the opportunity to connect to their knowledge and skill through this book is an important one.”—Cameron Fraser, IAF certified professional facilitator and chair, International Association of Facilitators

“Adams, Means, and Spivey have created a very accessible book for project managers and team leaders who want to improve their facilitation skills. There is a lot here for experienced facilitators, too. Having clearly presented the book in an organized format and a conversational tone, the authors demonstrate their own skills in facilitating (or making easy) the process of planning, running, and troubleshooting project meetings. The opening chapter includes a self-assessment of our project meeting facilitator skills—a quick way to help us pay attention to what we already know and what gaps the book can help close. I like the approach of looking at different types of meetings through the life cycle of a project from initiation to closure. This book is a great reference guide to keep dipping back into as we move through the various stages of a project.”—  Julia Young, vice president, Facilitate.com