Using FileMaker Bento

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Overview

Get comfortable with the latest version of FileMaker Bento. Don’t just read about it: See it and hear it with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection–no books to carry, updated content, and the benefit of video and audio learning. Way more than just a book, this is all the help...

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Using FileMaker Bento

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Overview

Get comfortable with the latest version of FileMaker Bento. Don’t just read about it: See it and hear it with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection–no books to carry, updated content, and the benefit of video and audio learning. Way more than just a book, this is all the help you’ll ever need where you want, when you want!

learn fast, learn easy, using web, video, and audio

Show Me video walks through tasks you’ve just got to see–including bonus advanced techniques

Tell Me More audio delivers practical insights straight from the experts

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Product Details

  • ISBN-13: 9780789744487
  • Publisher: Que
  • Publication date: 6/9/2010
  • Series: Using Series
  • Pages: 238
  • Sales rank: 1,494,978
  • Product dimensions: 5.90 (w) x 8.90 (h) x 0.50 (d)

Meet the Author

Jesse Feiler has been designing databases and user-oriented solutions for two decades. He is the author of a number of books on Mac OS X, FileMaker, the Web, and a variety of other technologies such as Drupal, mashups, and Facebook. His most recent books are Filemaker Pro 10 in Depth, Sams Teach Yourself Drupal in 24 Hours, and iWork ’09 for Dummies.

A member of the FileMaker Business Alliance, he is also a developer of solutions for small businesses, nonprofit organizations (particularly those in the arts fields), publishing, and production companies. He has done many FileMaker rehabs, bringing them up to modern standards and designs. His knowledge of FileMaker and Mac OS X technologies has helped him integrate tools such as Automator into FileMaker solutions–and now into Bento.

He has worked as a developer and manager for companies such as the Federal Reserve Bank of New York (monetary policy and bank supervision), Prodigy (early Web browser), Apple (information systems), New York State Department of Health (rabies and lead poisoning), The Johnson Company (office management), and Young & Rubicam (media planning and new product development).

Active in the community, he has served on a variety of nonprofit boards including those of HB Studio and Mid-Hudson Library System, as well as zoning and planning boards. He has conducted trustee training sessions for Clinton-Essex-Franklin Library System and other groups.

Feiler’s website is northcountryconsulting.com.

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Table of Contents

Introduction 1

1 Bento: The Database for the Rest of Us 7

Introducing Bento 7

Looking at Bento 7

It’s All About Your Data 10

Bento’s Three Roles 11

Bento Lets You Leap Over Boundaries 12

How Much Programming Does Bento Require? 12

What Does “Personal”Mean? 13

Getting Started with Bento 14

Understanding Bento Terminology 16

Fields 17

Records 21

Libraries 22

Collections 22

2 Using the Bento Window 25

Getting Around the Bento Window 25

Create a Library 28

Using the Records Area 29

Introducing Table Views 30

Introducing Grid Views 30

Using Split Views 31

Creating a New Record 33

Entering Text Data 35

Printing a Record 36

Finding Data 38

Using Advanced Find 39

Deleting a Record 42

Using Table Views in Bento 42

Sorting a Table View in Bento 42

Pasting Data into Table View in Bento (Part 1) 43

Editing Fields with Table View in Bento 44

Pasting Data into Table View in Bento (Part 2) 44

Using the Libraries & Fields Pane 44

Using Library Folders 45

Using Library Icons 46

Setting Bento Preferences 47

3 Working with Bento Forms 49

Working with Forms 49

Duplicate and Rename a Form 52

Customizing a Form with Themes 53

Choose a Theme 54

Customizing a Form’s Fields 56

Copy Forms within a Library 60

4 Building a Bento Library from Your Own Data 63

Getting Started Organizing Your Data 63

Reviewing Your Legacy Data 64

Working with Data Formats 64

Performing a Basic Data Import 67

Import Data Into a New Bento Library 69

Cleaning Up Imported Data 74

5 Working with Phone, URL, IM, and Address Fields and Lists in Contacts 77

Exploring the Contacts Library 77

Working with Fields 81

Enter Contact Data 81

Working with Address, Email, Phone Number, and URL Lists 82

Adding Address Fields and Lists to Your Forms 84

Use a Field and a List 84

Use Contact Data 85

6 Working with Bento Fields and Calculations 87

Adding Calculation Fields to the Exercise Log 87

Creating and Formatting Date Fields in Exercise Log 89

Creating a Stop Date Field 89

Creating a Start Date Field 91

Using Date and Time Field Controls 92

Creating and Formatting a Number Field in Exercise Log 95

Creating and Formatting Calculations in Exercise Log 96

Working with the Calculation Dialog 96

Creating the Duration Field 98

Creating the Calories Burned Field 100

Creating and Formatting Choice Fields 101

Creating and Formatting Checkbox Fields 102

Creating and Formatting Currency Fields 103

Creating and Formatting Automatic Counter Fields 103

Creating and Formatting Rating Fields 104

Editing Bento Fields 104

7 Expanding the Inventory Library with Related Data Fields and Collections 107

Exploring the Inventory Library 107

Creating an Ins & Outs Library from Scratch 109

Creating an Ins & Outs Library 110

Using Relationships to Track Inventory 112

Creating a Relationship by Dragging a Library onto a Form 112

Creating a Relationship by Adding a Related Data Field 114

Formatting the Related Data Field 115

Summarizing a Related Data Field 118

Reviewing the Related Records 118

Improving the Relationship and the Form 119

Using Collections 122

Creating an Empty Collection 123

Adding a Record to a Collection 123

Creating a Collection from Selected Records 124

Using Smart Collections 125

8 Synchronizing with the Bento iPhone and iPad Apps 129

Sharing Versus Synchronization 129

Using the Bento iPhone or iPad App by Itself 131

Using the Bento iPad App 131

Using the Bento App Home 133

Searching the Libraries 134

Creating a New Library 136

Working with a Bento iPhone App Library 137

Synchronizing Libraries Between your iPhone or iPad

and your Computer 138

Understanding “Same Wi-Fi Network” 138

Doing Your First Sync 140

Performing a Sync 144

Securing Your Bento Data on Your Mobile Device 144

9 Sharing Data with Other Bento Users 145

Setting Up Sharing 145

Set Up Bento Sharing 146

Using Shared Libraries and Databases 147

Connect to Shared Libraries and Databases 148

Securing Your Data 149

Use Encrypted Fields 150

Use a Database Password 151

Work with Locked Fields 152

Using a Sharing Password 154

10 Using Built-In Bento Libraries for Address Book and iPhoto 155

Exploring the Address Book Library 155

Extending Bento’s Address Book Library with New

Fields and Forms 158

Synchronizing Address Book 160

Synchronizing Address Book with MobileMe 161

Synchronizing Address Book with iPhone 164

Synchronizing Address Book with PDAs and Other Devices 167

Using MobileMe Push Technology to Synchronize Data 167

Using Mac OS X Data Detectors to Update Address Book 168

Exploring the iPhoto Library 169

Use the iPhoto Library 170

11 Using Built-In Bento Libraries for iCal Tasks and iCal Events 171

Catching Up with iCal 171

Search iCal 172

Exploring the Bento iCal Libraries 176

Using Mail’s Data Detectors with iCal 178

Use Mail’s Data Detectors with iCal 178

Managing Your Calendar Data 180

Synchronizing iCal Events 182

12 Working with Bento’s Projects Library to Use Related Records from iCal Tasks, iCal Events, Apple Mail, and Address Book 183

Exploring Projects 183

Add an Image to Your Form with a Image Box 185

Working with Related Records from iCal and Address Book 187

Adding Related Records 187

Working with Related Records from Mail 191

Customizing Fields and Revising Forms 192

Creating and Sharing Calendar Events and Address

Book Contacts with MobileMe 193

13 Designing a Projects Library to Share on Your LAN and Synchronize with Your iPhone 195

Taking Another Approach to Projects 195

Exploring the Projects Library 198

Organizing and Implementing Notes: The Basics 199

Create a New Bento Library for Notes 200

Create the Basic Field in Project Notes 202

Add Related Data Fields to the Projects Library 203

Enhancing the Relationship 207

14 Importing and Exporting Bento Data and Libraries 213

Importing and Exporting Basics 213

Importing Data into an Existing Bento Library 213

Exporting Bento Data 218

Importing and Exporting Libraries 220

Exporting Bento Libraries as Templates 220

Importing Bento Libraries as Templates 220

15 Using the Bento Template Exchange 223

Exploring the Bento Template Exchange 223

Learning from the Bento Template Exchange 226

Sharing Your Templates 227

Index 231

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