Using Microsoft PowerPoint 2010

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Get comfortable with PowerPoint 2010. Don't just read about it: See it and hear it with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection—no books to carry, updated content, and the benefit of video and audio learning. Way more than just a book, this is all the help you'll ever need where you want, when you want! Learn Fast, Learn Easy, Using Web, Video, ...

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Using Microsoft PowerPoint 2010

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Get comfortable with PowerPoint 2010. Don't just read about it: See it and hear it with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection—no books to carry, updated content, and the benefit of video and audio learning. Way more than just a book, this is all the help you'll ever need where you want, when you want! Learn Fast, Learn Easy, Using Web, Video, and Audio Show Me video walks through tasks you've just got to see—including bonus advanced techniques Tell Me More audio delivers practical insights straight from the experts Patrice-Anne Rutledge provides practical, approachable coverage that guides you through mastering the core features and techniques needed to create compelling presentations. New features include
• Animation Painter-Apply the formatting of one animation to another animation. This button works in much the same way as the Format Painter button.
• Presentation Sections-Divide your presentation into logical sections to simplify navigation and organization.
• Video Editing-Use professional video editing and formatting tools directly in PowerPoint without the need for an external application.
• Screenshot Captures-Incorporate screenshots directly from PowerPoint.
• Backstage View-Perform common file-related tasks such as creating, opening

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Product Details

  • ISBN-13: 9780789742940
  • Publisher: Que
  • Publication date: 9/15/2010
  • Series: Using Series
  • Pages: 328
  • Sales rank: 462,236
  • Product dimensions: 6.00 (w) x 8.90 (h) x 0.90 (d)

Meet the Author

Patrice-Anne Rutledge is a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. Patrice has used--and has trained others to use--PowerPoint for many years, designing presentations for meetings, seminars, trade shows, and worldwide audiences. She is also the author of four previous books about PowerPoint for Pearson Education. She can be reached through her website at

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Table of Contents

Introduction xxi


Chapter 1 Introducing PowerPoint 2010 3

Understanding What PowerPoint Can Do 3

Exploring New PowerPoint 2010 Features 4

Using the Ribbon Tabs 5

Using Backstage View 8

Using Toolbars 9

Using the Quick Access Toolbar 9

Using Mini Toolbars 9

Using Task Panes 9

Understanding PowerPoint Views 10

Getting Help 15

Searching for Help 15

Chapter 2 Creating a Basic Presentation 18

Understanding PowerPoint Presentations 18

Understanding Themes 18

Understanding Templates 19

Understanding Slide Layouts 20

Creating a Presentation 21

Creating a Presentation from a Template 22

Creating a New Presentation with a Theme 23

Creating a New Presentation from an Existing Presentation 24

Creating a Presentation from Scratch 25

Adding Slides to Your Presentation 26

Adding Sections to Your Presentation 27

Collapsing and Expanding Sections 28

Removing Sections 29

Saving a Presentation 29

Saving as a PDF or XPS Document 31

Changing to Another File Type 34

Opening a Presentation 35

Exploring the Open Dialog Box 37

Renaming a Presentation 37

Closing a Presentation 38

Deleting a Presentation 38


Chapter 3 Customizing Themes and Backgrounds 40

Applying Themes 40

Applying a New Theme 40

Applying Multiple Themes to a Single Presentation 41

Customizing Themes 42

Customizing Theme Color Schemes 42

Customizing Theme Fonts 45

Customizing Theme Effects 48

Working with Custom Themes 48

Applying and Customizing Backgrounds 50

Applying a Background Style 50

Customizing a Background 51

Omitting Background Graphics 52

Resetting a Background 52

Chapter 4 Working with Text 53

Adding Text to a Text or Title Placeholder 53

Using Text Boxes 54

Inserting a Text Box 54

Moving and Resizing a Text Box 54

Formatting a Text Box 55

Formatting Text 56

Enhancing Presentation Text 57

Using the Formatting Tools on the Home Tab 58

Formatting Text with Options in the Font Dialog Box 59

Formatting Text with Options in the Paragraph Dialog Box 61

Formatting Text with the Mini Toolbar 62

Using Bullets 62

Changing the Bullet Style of Selected Text 63

Applying Picture Bullets 64

Applying Character Bullets 65

Using Numbered Lists 66

Changing the Numbering Style of Selected Text 66

Using WordArt 67

Inserting WordArt 68

Formatting WordArt 68

Proofing Your Text 69

Setting Spelling Check Options 70

Checking Your Spelling 71

Looking Up a Synonym in the Thesaurus 72

Looking Up a Synonym 72

Chapter 5 Formatting and Organizing Objects, Slides, and Presentations 73

Formatting Objects 73

Manipulating Objects 73

Arranging Objects 76

Using the Format Dialog Box 81

Using AutoFit 84

Organizing Slides 85

Using the Slide Sorter View 85

Copying and Moving Slides from One Presentation to Another 86

Deleting Slides 88

Chapter 6 Working with Tables 89

Understanding Tables 89

Inserting a Table 90

Inserting a New Slide with a Table 90

Drawing Custom Tables 91

Drawing a Table 92

Inserting Excel Spreadsheets 93

Formatting a Table 94

Setting Table Style Options .95

Applying a Table Style 96

Creating a Border 97

Setting Table Fill Color 98

Applying Table Effects 99

Working with Columns and Rows 99

Merging and Splitting Cells 100

Specifying Other Layout Options 100

Adding Bulleted and Numbered Lists Within Tables 101

Deleting Tables and Table Contents 102

Chapter 7 Outlining Presentations 103

Creating an Effective Presentation Outline 103

Using the Outline Tab 104

Modifying Your Outline 105

Promoting and Demoting Outline Points 106

Moving Outline Points Up and Down 107

Collapsing and Expanding Outline Points 108

Showing Slide Formatting 108

Inserting an Outline from Another Application 109

Chapter 8 Reviewing Presentations 112

Understanding PowerPoint Reviewing Tools 112

Working with Comments 113

Adding Comments to Slides 113

Editing Comments 115

Reviewing Comments 115

Deleting Comments 115

Hiding Comments 116

Comparing Presentations 116

Comparing Two Presentations 116

Working with the Reviewing Pane 117

Viewing Revisions 118

Accepting Changes 119

Rejecting Changes 120

Ending the Review 120


Chapter 9 Working with Images 122

Understanding PowerPoint Images 122

Inserting Pictures 123

Inserting Clip Art 124

Inserting Screenshots 126

Working with Photo Albums 127

Creating a Presentation from a Photo Album 127

Modifying Images 129

Adjusting Images 129

Applying Artistic Effects 131

Working with Picture Styles 133

Arranging Images 135

Cropping Images 136

Modifying an Image’s Height and Width 136

Chapter 10 Working with Shapes 137

Inserting Shapes 137

Inserting a Shape 137

Inserting Lines and Arrows 139

Inserting Rectangles and Ovals 140

Modifying and Enhancing Shapes 141

Working with Shape Quick Styles 142

Specifying Shape Fill Color 143

Specifying Shape Outlines 146

Applying Shape Effects 148

Editing Shapes 149

Chapter 11 Working with SmartArt 151

Understanding SmartArt Graphics 151

Inserting Smart Art Graphics 153

Modifying and Formatting SmartArt Graphics 155

Using SmartArt Design Tools 156

Formatting SmartArt Graphics 160

Chapter 12 Working with Charts 163

Understanding Charts 163

Understanding Chart Terminology 164

Understanding Chart Types 165

Inserting Charts 166

Inserting a Chart from Excel 169

Modifying and Formatting Charts 170

Modifying Chart Design 170

Modifying Your Chart’s Layout 172

Formatting Charts 175

Chapter 13 Working with Audio and Video 177

Working with Audio and Video 177

Inserting Audio Clips 178

Inserting Audio Clips from Your Computer 178

Recording Audio Clips 180

Deleting Audio Clips 181

Inserting Video Clips 181

Inserting a Video Clip from Your Computer 181

Inserting Audio and Video Clips from the Clip Art Task Pane 184

Formatting Audio and Video Clips 185

Adjusting Audio and Video Clips 186

Specifying a Video Poster Frame 186

Working with Audio and Video Styles 187

Arranging Audio and Video Clips 187

Resizing Audio and Video Clips 188

Specifying Audio and Video Playback Options 188

Playing a Clip 189

Adding a Bookmark 189

Editing Audio and Video Clips 189

Specifying Audio and Video Options 191

Compressing Media Files for Improved Performance 192

Compressing Media Files 192

Creating Videos from PowerPoint Presentations 193

Creating a Video from a PowerPoint Presentation 194

Chapter 14 Working with Animation and Transitions 196

Understanding Animation and Transitions 196

Setting Slide Transitions 197

Setting Up Presentation Slide Transitions 197

Applying Animation to Objects 199

Animating Objects 199

Customizing Animations on the Animation Pane 201

Setting Additional Effects 202

Setting Timings 204

Animating Charts 205

Animating Text 206

Animating SmartArt Graphics 207

Animating Audio and Video Files 207

Viewing the Advanced Timeline 208

Managing Animations 208

Reordering Animations 208

Modifying Animations 208

Removing Animations 209

Reusing Animations with the Animation Painter 209


Chapter 15 Presenting a Slide Show 211

Understanding Slide Shows 211

Setting Up a Show 212

Rehearsing Timings 214

Using Timings 215

Deleting Timings 216

Recording Voice Narrations 216

Recording a Voice Narration 217

Rerecording Narrations 218

Playing Narrations 218

Deleting Narrations 218

Creating Custom Shows 218

Viewing Your Show 220

Navigating a Show Full Screen 221

Setting Pointer Options 225

Using the Onscreen Pen to Mark Your Presentation 225

Packaging a Presentation onto a CD 227

Broadcasting a Slide Show 230

Chapter 16 Creating and Printing Presentation Materials 233

Understanding PowerPoint Printing Options 233

Printing PowerPoint Presentations 235

Preparing to Print 235

Customizing Headers and Footers 239

Previewing a PowerPoint Presentation 240

Printing Your Presentation 240

Creating Handouts in Microsoft Word 242

Chapter 17 Sharing and Collaborating on Presentations 244

Exploring Ways to Share and Collaborate in PowerPoint 244

Protecting Your Presentation 245

Preparing Your Presentation for Sharing 247

Inspecting Your Presentation 247

Checking Your Presentation for Accessibility 249

Running the Compatibility Checker 250

Sharing Your Presentation with Others 251

Sending via E-Mail 252

Saving Presentations to the Web 253

Saving Presentations to SharePoint 255

Publishing Slides to a Slide Library 257

Other Ways to Collaborate in Microsoft PowerPoint 2010 258

Co-Authoring in Microsoft PowerPoint 259

Collaborating with Microsoft Office Communications Server 2007 R2 259

Collaborating with Microsoft Office Live Workspace 259


Chapter 18 Working with Hyperlinks and Action Buttons 262

Working with Hyperlinks 262

Inserting Hyperlinks 262

Customizing Hyperlink ScreenTips 269

Modifying Hyperlinks 270

Removing Hyperlinks 271

Using Action Settings 271

Adding an Action Setting 272

Using Action Buttons 273

Testing Hyperlinks and Action Settings 274

Chapter 19 Customizing PowerPoint 275

Working with the Quick Access Toolbar 275

Moving the Quick Access Toolbar 275

Adding and Removing Quick Access Toolbar Commands 276

Setting PowerPoint Options 277

Personalizing PowerPoint 277

Setting Proofing Options 278

Setting Save Options 283

Setting Language Options 285

Setting Advanced Options 285

Customizing the Ribbon 286

Customizing the Quick Access Toolbar 289

Setting Add-In Options 291

Setting Trust Center Options 291

Setting Presentation Properties 291

Working with Slide Masters 292

Modifying the Slide Master 293

Adding a Slide Master 294

Creating a Custom Layout 295

Renaming a Slide Master or Layout 297

Duplicating a Slide Master or Layout 298

Deleting a Slide Master or Layout 298

Preserving a Slide Master 299

Applying a Theme to a Slide Master 299

Modifying the Handout and Notes Masters 300

Chapter 20 Accessing PowerPoint on the Web and Mobile Devices 303

Using the Microsoft PowerPoint Web App 303

Setting Up SkyDrive 303

Adding Files to SkyDrive 305

Creating New Presentations in SkyDrive 306

Setting SkyDrive Permissions 307

Viewing Presentations in the PowerPoint Web App 311

Accessing PowerPoint from Mobile Devices 312

Chapter 21 Extending PowerPoint with Third-Party Tools 313

Extending PowerPoint with Third-Party Software 313

Camtasia Studio 313

Articulate Rapid E-Learning Studio 314

Adobe Presenter 315

Getting Creative with Third-Party Templates, Backgrounds, and Clip Art 315

Enhancing Your PowerPoint Experience with External Hardware 316

Impatica ShowMate 316

Papershow 316

TurningPoint 316

Laser Mouse 317

Integrating PowerPoint with Twitter 317

Poll Everywhere 317

SAP PowerPoint Twitter Tools 317

Index 319

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