Using Quickbooks and Quickbooks Pro 6.0

Overview

This book anticipates the needs of the average user and supports the user ergonomically . Navigation and accessibility of relevant content—through a series of augmented indices, jump tables, margin notes, and exercise tracks, the consumer should have no trouble navigating the text and making full use of all the information provided.
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Overview

This book anticipates the needs of the average user and supports the user ergonomically . Navigation and accessibility of relevant content—through a series of augmented indices, jump tables, margin notes, and exercise tracks, the consumer should have no trouble navigating the text and making full use of all the information provided.
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Product Details

  • ISBN-13: 9780789716606
  • Publisher: Que
  • Publication date: 9/2/1998
  • Series: Using Series
  • Edition number: 1
  • Pages: 600
  • Product dimensions: 7.29 (w) x 9.06 (h) x 1.37 (d)

Table of Contents

Introduction xv
I Getting Started in QuickBooks
1 QuickBooks Overview 3
QuickBooks and QuickBooks Pro 5
Changes in Version 6 6
Turning On Your QuickBooks Program 7
Backing Up Your Data 8
QuickBooks Reminders 11
2 Getting Help 15
Using This Book for Help 16
Using QuickBooks Help Index 17
Using the Help Find Feature 19
Using Qcards 20
Using the How Do I? Button 21
Getting Help on the CD-ROM 22
Using Online Help 23
Intuit Technical Support 24
QuickBooks and Your Industry 25
3 Periodic QuickBooks Activities 27
Performing Daily Activities 28
Performing Weekly Activities 31
Working with Payroll 31
Performing Monthly Activities 32
Performing Quarterly Activities 33
Completing Annual Activities 34
4 Setting Up a Company in QuickBooks 37
The Start Date 38
Checklist for Setting Up New Business 39
The EasyStep Interview 40
Stopping and Restarting the Interview 42
Moving Around in the Interview 42
The General Section 43
Upgrading from Earlier Versions of QuickBooks and Quicken 43
New Users of QuickBooks 44
Entering Company Information 45
Setting Up Your Company Address 47
Federal Identification Number 47
First Month of the Year 48
Choose a Tax Return 49
Type of Business 50
Save Your Work 51
QuickBooks' Standard (Customized) Chart of Accounts 52
Who Has Access to the Company File? 53
Do You Have Inventory? 54
Do You Want to Keep Track of Inventory in QuickBooks? 55
Do You Collect Sales Tax from Customers? 55
Selecting a Stylish Invoice 57
Using QuickBooks for Your Payroll 58
Making Estimates on Jobs 60
5 Setting Up Accounts, Inventory, Fixed Assets, and Payroll 65
Setting Up Income Accounts 66
Setting Up Expense Accounts 68
General Information About Your Company's Income 69
Setting Up Items 70
Entering Opening Balances 77
Setting Up Payroll 86
6 Entering Historical Information 93
Checklist of Items Before You Begin 94
Entering Historical Bills Received 96
Entering Historical Invoices 98
Entering Money Received 100
Entering Bills Paid 106
Entering Deposits Made 107
Entering Payroll Transactions 108
Entering All Other Payments Made 110
7 Chart of Accounts 113
Understanding the Importance of Accounting 114
What Is an Account? 115
Types of Accounts 115
Your Company's Liabilities 118
Equity Is What Your Company Is Worth 119
Income: Your Company's Bread and Butter 122
Expenses Reduce Business Income 123
QuickBooks Gives You a Standard List of Accounts 124
Numbering Your Chart of Accounts 129
Printing a Chart of Accounts List 131
8 Setting Up Services, Customers, and Suppliers 133
Understanding Items 134
Locating Items with Lists 141
Working With Lists 144
Quick Access to Editing 146
Making Reports Based on Items 156
Creating Reports from the Item List 156
Customer, Vendor, and Employee Lists 164
Customer, Job, and Vendor Type List 168
Terms, Customer Messages, and Payment Method Lists 169
9 Separting Your Company into Logical Divisions 175
What's a Class? 176
Setting Up Classes 176
Reporting on Classes 181
II Taking Care of Business
10 Job-Cost Estimating and Tracking 185
Setting Up Jobs 186
Optional Job Information 188
Creating an Estimate 191
Invoicing Against an Estimate 194
Revising Estimates 198
Reporting on Work in Progress 198
11 Invoicing, Monthly Statements, and Accounts Receivable 201
Creating an Invoice 202
Creating a Monthly Statement 207
Tracking Accounts Receivable 210
12 Recording Income 215
Receiving Payments for Your Invoices 216
Receiving Cash 218
Making Deposits 220
Receiving Advances and Down Payments 222
13 Reporting Sales Tax 225
Understanding How Sales Tax Works 226
Getting Ready To Collect Sales Tax 226
Creating a Sales Tax Item 228
Charging Sales Tax to Customers 232
Taxable Versus Non-Taxable Sales 233
Tax-Exempt Sales 233
Monthly Sales Tax Reports 234
Paying Sales Tax 236
14 Keeping Track of Your Inventory 237
What Is Inventory? 238
Raw Materials, Work in Progress, and Finished Goods 239
Determining the Average Cost of Inventory Items 239
Using the QuickBooks Inventory Features 241
Setting Up Inventory Items On-the-Fly 241
Setting Up Inventory Items in General 245
Editing Items 245
Adding to Your Inventory 245
Reports About Inventory 248
Taking a Physical Inventory Count 249
Adjusting Quantity and Value of Inventory Account 251
Alternatives to the QuickBooks Inventory Feature 252
15 Purchase Orders, Accounts Payable, and Paying Bills 257
Using Purchase Orders 258
What's On Order? 263
Tax-Exempt Purchases 264
Receiving Goods 265
Paying Bills 268
Writing Checks in QuickBooks 270
Printing Checks 273
The QuickBooks Check Register 275
Voiding Checks 276
The Monthly Ritual of Bank Account Reconciliation 277
16 Managing Fixed Assets 281
Why Do We Have to Use Depreciation? 282
Accounting for Fixed Assets 282
Calculating Depreciation 283
Recording Depreciation 287
Following the Audit Trail 289
Selling Depreciable Assets 290
Alternatives to QuickBooks for Fixed Asset Tracking 291
17 Entering Cash Transactions 293
Forms of Cash 294
Quick Cash Entry 294
Daily Cash Summaries 295
Cash Over or Short 297
Depositing Cash 300
Credit Card Payments from Customers 300
III Paying Employees and Contractors
18 Paying Employees and Contractors 303
Determining Employees and Independent Contractors 304
Gathering Payroll Information 305
Paying Employees Versus Paying Independent Contractors 309
QuickBooks Payroll and Employee Setup 309
Setting Up Employees 311
Updating Year-to-Date Amounts 317
Updating Payroll Tax Tables 321
Payday 323
19 QuickBooks and Taxes 341
Creating Checks to Pay Your Taxes 343
Reports That Help With Tax Corrections 361
Common Problems with Tax Figures 365
Setting Up Advanced Earned Income Credit 369
IV Making QuickBooks Work for You
20 Customizing QuickBook Forms 373
Customizing a Form 374
Moving and Resizing Fields 383
Customizing Tips 392
21 QuickBooks' Reports and Graphs 397
Standard Reports 399
Commonly Used QuickBooks Reports 400
Customizing Reports 406
Printing Reports 412
QuickBooks' Graphs 414
22 Setting Preferences 421
Accounting Preferences 422
Checking Preferences 424
Finance Charge Preferences 425
General Preferences 427
Iconbar Preferences 430
Jobs & Estimates Preferences 432
Menus Preferences 433
Payroll and Employees Preferences 434
Purchases & Vendors Preferences 437
Reminders Preferences 439
Reports and Graphs Preferences 440
Sales & Customers Preferences 443
Sales Tax Preferences 445
Tax 1099 Preferences 447
Time Tracking Preferences 448
V QuickBooks Meets the 21st Century
23 Going Online with QuickBooks 451
Common Questions About QuickBooks and Online Banking 452
Preliminary and Precautionary Steps 453
After Your Account is Activated 455
Setting Up QuickBooks' Internet Connection 455
Using QuickBooks Online Interview 457
Going Online with a New Account 462
Making an Online Payment 465
Sending an Online Message 468
Sending a Payment Inquiry 469
Transferring Money Between Accounts Online 470
Obtaining a Report on Online Transactions 471
QuickBooks Online Payroll Service 472
QuickBooks' Online Resources 472
24 Online Web Information 477
Poking Around on the Web 478
Visiting the QuickBooks Home Page on the Web 479
Useful Business Resources 479
Taxes and Accounting 482
Laws and Regulations 483
What's in the News? 483
Odds and Ends 485
VI Getting the Most from QuickBooks
25 QuickBooks and Time Tracking 489
QuickBooks Timer Overview 491
What You Need to Run the QuickBooks Timer 492
Getting Ready to Use the Timer 492
Using an Activity Template 501
Exporting Timer Data to QuickBooks 501
Opening Timer Data in QuickBooks 502
Creating Install Disks for the Timer 505
Getting Your Employees Up to Speed with the Timer 506
Backed Up and Condensed Timer Data 507
Viewing and Editing Timer Data in Detail 509
26 Budgeting 511
What Is a Budget? 512
Creating a Budget 513
The First Year of Business 513
Creating Budget Reports 516
27 Forecasting Your Financial Future with QuickBooks 521
Understanding the Types of Forecasting 522
Utilizing a Sales Forecast 523
Preparing Forecasts 525
28 Security 533
Backing Up Your Company Files 534
Working with Passwords and User Access 535
Year-End Protection: Closing Your Books 540
29 Income Taxes 543
Preparing Quarterly Estimated Taxes 544
Assigning Tax Lines 546
Tax Reports 547
Tax Forms 550
Tax Software Programs 551
Non-Tax-Related Transactions 552
Hiring a Pro 553
VII Appendixes
Installation of QuickBooks 557
Hardware and Software Requirements 557
Performing the Installation 558
Installing from Floppy Disks 560
Sharing QuickBooks on a Network 561
Network Requirements 561
Performing the Installation 561
Transfering Data Between QuickBooks and Other Applications 565
Using QuickBooks with Quicken 565
Using QuickBooks with Your Favorite Program 567
Exporting Data to Excel 567
State Revenue Agencies 569
Glossary 579
Index 583
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