Windows 98 6-in-1


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The 6-in-1 is a task oriented tutorial/reference that allows the reader to quickly find a specific task and follow step-by-step instructions on how to achieve that task.
  • Quick, hands-on, task-oriented approach provides readers with a very easy to use and very effective method of solving Windows 98 related problems
  • The 6-in-1 series offers tremendous value with more useful content in value priced package
  • Users get exactly the answers they need in a fast, how-to format that makes learning and using new software easier than ever before

Complete with tips, warnings and screen shots, this Windows 98 book contains a collection of short task-oriented tutorials and lessons. Intended for novice users, it guides you through the new features of Windows 98. The `6 in 1` refers to the six main topics: navigating Windows 98; working with files, folders and disks; customizing and maintaining Windows; working with Windows applications; Windows 98 and the Internet; and networking and mobile computing.

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Editorial Reviews

From Barnes & Noble
The Barnes & Noble Review
What are the big ``six''? They're Navigation, File Management, Customization, Windows Applications, Internet, and Networking. This one-stop guide to Windows 98 covers it all in these six chapters so that you can run and customize Windows 98 to work specifically for your needs. Active Desktop, Internet Explorer 4.0, Outlook Express, and Windows Explorer are all detailed to give you the knowledge you need to install, set up, configure, and run Windows 98! Short, step-by-step tutorials will help you use applications more efficiently; customize the Active Desktop to receive Web content; navigate through your hard drive with ease; build your own Web pages with FrontPage Express; send e-mail with Outlook Express; share files and documents; and much much more. Appendixes include Installing Windows 98; DOS and Legacy Applications; and a Glossary.
This introductory guide to running the Windows 98 operating system is divided into six parts<-->navigation, file management, customization, Windows applications, the Internet, and networking. Applications discussed include WordPad, Paint, Explorer 4, and Outlook Express. Annotation c. by Book News, Inc., Portland, Or.
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Product Details

  • ISBN-13: 9780789714862
  • Publisher: Que
  • Publication date: 12/15/1997
  • Series: 6 in 1 Series
  • Edition number: 1
  • Pages: 576
  • Product dimensions: 9.12 (w) x 7.35 (h) x 1.55 (d)

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Chapter 2: Customizing the Active Desktop

Creating Shortcuts

A shortcut is a quick way to access a program, printer, folder, or document you use often. The shortcut appears as an icon on your desktop that acts as a pointer to that program, printer, or document.

To create a shortcut:

1. From My Computer, Windows Explorer, or Network Neighborhood, select the icon that represents the program or printer for which you will create a shortcut. For example, to create a program shortcut, select the program's executable file (such as the Word icon). To create a printer shortcut, select the appropriate printer. To create a folder icon, select the folder.

2. From the menu, choose File, Create Shortcut or click the right mouse button and select Create Shortcut from the pop-up menu.

3. An icon will appear in the window labeled as "Shortcut to" the program, printer, or document you selected. The icon looks the same as the icon you originally selected, except it is smaller and has an arrow in its lower-left corner (see Figure 2.1).

4. Drag that icon to the desktop. (You will not be able to drag the printer shortcut, but Windows 98 will ask if you want to put it on the desktop. Click Yes.)

5. To rename the shortcut, click once on the name to place your cursor there (or right-click the icon and choose Rename from the pop-up menu), enter the name you want to assign to the shortcut, and press the Enter key.

An alternative to creating shortcuts from My Computer or Windows Explorer is to make them from the Start menu for any entry on the Programs, Favorites, or Documents submenu. Point to the entry, hold down the right mouse button, and drag the icon to the desktop. Choose Create Shortcut(s) Here from the menu that appears.

Another way to create a shortcut is to right-click an open area of the desktop and choose New, Shortcut from the pop-up menu. When the Create Shortcut dialog box opens (see Figure 2.2), enter the path and name of the folder, executable file (for a program), or document file for which you are creating the shortcut. If you aren't sure of the name or location, click Browse and select the file or folder from the Browse dialog box. Click Next and then enter a name for the shortcut. Then click Finish.

To use a shortcut, click the icon. If the shortcut is to a program, it will start the program. If the shortcut is to a document, it will start the program associated with the document and then open that document. If the shortcut is to a printer, just drag a document icon over the shortcut to print the document. If you drag a document icon over a program shortcut, the program will start and then open that document.

You don't have to be stuck with the icon that automatically appears for the shortcut. Right-click the icon and choose Properties from the pop-up menu. On the Shortcut tab of the Properties dialog box, click Change Icon. The Current icon box (see Figure 2.3) displays the set of available icons for your shortcut (this set may be more limited for program shortcuts or for documents associated with programs). Click an icon to select it (click Browse to find icons from other locations, such as the \Windows\System folder) and then click OK. Click OK to close the Properties dialog box.

To remove a shortcut icon, drag it to the Recycle Bin or select the shortcut icon and then press the Delete key. If you delete the shortcut, you're not deleting the program, printer, or document - you're only removing the icon from your desktop. However, if you delete or remove the program, document, or printer, the shortcut no longer has anything to point to and clicking it results in an error message to that effect.

Shortcuts aren't confined to the Windows desktop. Try placing a shortcut in a folder that lets you open another related folder. If you use email, drag a file shortcut onto your email message and when the recipients open the message they can click on the shortcut to open the file (this is embedding shortcuts, which is discussed more fully in Part IV, Lesson 7, "OLE: Linking Data to Different Applications"). Shortcuts can also be added to the Start menu (see Part III, Lesson 4, "Customizing the Start Menu").

Arranging Icons

When shortcuts are added to the Desktop, they are not arranged neatly. You can control, or arrange the appearance of icons on the Desktop.

To arrange your desktop icons:

1. Click an open area of your desktop with the right mouse button.

2. From the pop-up menu, choose Arrange Icons.

3. Select By Name to have the desktop icons arranged in alphabetical order, By Type to have the icons arranged by type of file, By Size to order them by size of file, or By Date to have them appear in the order they were created.

To keep your icons from getting scattered all over your desktop, click the right mouse button on the desktop and select Arrange Icons, Auto Arrange from the pop-up menu. The icons will always return to the columns at the left side of your screen. Choose this option again to turn it off.

To have each row of your icons align horizontally, right-click the desktop and select Line Up Icons from the pop-up menu.

Like the shortcut icons, the appearance of the standard icons on your desktop (My Computer, My Documents, Network Neighborhood, Recycle Bin) can be changed. Right-click a blank area of the desktop and choose Properties from the pop-up menu. In the Display Properties dialog box, select the Effects tab (see Figure 2.4). From the Desktop icons box, select the icon you want to change and then click Change Icon. Select a picture from the icons displayed in the Change Icon dialog box (refer to Figure 2.3), and then click OK. Click OK to close the Display Properties dialog box.

In Windows 98, can view your desktop as a Web page (right-click the desktop and select Active Desktop, View as Web Page). If you've selected that option, you may also want to hide the icons so you can't see them on the desktop. Right-click the desktop, select Properties on the pop-up menu, select the Effects tab, and then check Hide icons when the desktop is viewed as a Web page. Click OK. Don't worry that you've lost your icons - right-click the taskbar and choose Toolbars, Desktop to add the desktop icons as a toolbar (see Part III, Lesson 3, "Customizing the Taskbar," for more details).

The Effects tab of the Display Properties box has an option to increase the size of all the desktop icons. Click Use large icons. This may slow up your processor slightly, so turn off this option if you notice a problem.

To change the way you click on icons (single- versus double-click), adjust the settings in Folder Options, as explained in Part II, Lesson 2, "Using My Computer."

Choosing Colors and Backgrounds

For better viewing or just for variety, you can change the background color of your screen or choose a pattern or wallpaper for your desktop background.


The desktop color is applied to the area behind the icons and windows. To change the color of the desktop:

1. Choose Settings, Control Panel from the Start menu.

2. From the Control Panel window, click the Display icon. The Display Properties dialog box appears.

3. Click the Appearance tab (see Figure 2.5).

4. Select Desktop from the Item drop-down list.

5. Click the down arrow on the Color list box to see a selection of background colors.

6. Click the color you want.

7. Click Apply to see how the desktop will look in that color.

8. Click OK to accept your choice and close the dialog box.

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Table of Contents

Pt. I Navigating Windows 98
Pt. II Working with Files, Folders, and Disks
Pt. III Customizing and Maintaining Windows 98
Pt. IV Working with Windows Applications
Pt. V Windows 98 and the Internet
Pt. VI Networking and Mobile Computing with Windows 98
Pt. VII Appendixes
A Installing Windows 98
B DOS and Legacy Applications
C Sharing and Using a Fax Modem
D Glossary of Terms
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First Chapter

[Figures are not included in this sample chapter]

Windows 98 6-in-1

- 3 -

Working with a Window

In this lesson, you learn to open, resize, move, view, and close a window,
and how to use scroll bars to view more of a window.

What Is a Window?

A window is a boxed area in which you view programs, files, folders, drives, icons
representing programs, files or folders, and other elements. Figure 3.1 shows a window
in which a program is running (Microsoft Word). Figure 3.2 shows a window displaying
the contents of a file folder--in this case, Microsoft Office and some of its components.
Many of these components are the same for all windows in Windows 98 and Windows applications,
which makes it easy for you to manage your work. Keep in mind that although most
windows are similar, some will not have all of the following components.

Figure 3.1
  Microsoft Word running in a window.

Figure 3.2  A window displaying the contents of a folder.

Most windows can be opened, closed, sized, reduced, enlarged, moved, or positioned
on the desktop. Whether a window is open to run a program or display the contents
of a file or the elements of your computer, some window elements remain constant.
Table 3.1 briefly describes the common elements of windows.

Table 3.1  Window Elements

Element Description
Title bar Contains the window's name, the Control menu, and the Minimize, Maximize or Restore,
and Close buttons.
Menu bar Contains menus with related commands and options that help you control the window
and its contents. See additional information about menus in Part I, Lesson 4.
Control menu button Contains menu commands that help you manage the window itself. Can be used in lieu
of Mimimize, Maximize, Restore, and Close buttons. Can also be used to size and move
a window.
Toolbar Displays graphic tool buttons that represent shortcuts to various menu commands.
Minimize button Reduces the window to a button on the taskbar.
Maximize button Enlarges the window to full screen.
Close button Closes the window and, if a program is running in the window, exits the program.
Folders Icons within windows that represent directories; folders can hold other folders and
Files Icons representing documents, spreadsheets, databases, program files, and other files
stored in folders on a drive or floppy disk.
Windows border A rim around a window that you can use to resize the window.
Status bar A bar across the bottom of the window that describes the contents of the window,
such as free space, number of objects or files in a window, and so on.
Scroll bar A vertical or horizontal bar that enables you to move the internal viewing area of
a window.

CAUTION No Toolbar or Status Bar Showing?  If a window doesn't display
the toolbar, choose View, Toolbar; to display the Status bar, choose
View, Status Bar.

Windows Contents

Windows 98 is made up of a series of windows that often contain different items.
When opened, each icon on your desktop, for example, displays different contents
just as various folders, files, and applications display various contents. Additionally,
after you open a window, you can usually open items within the window, such as icons,
folders, programs, and documents. Often, you can open a window within a window within
a window, and so on, until your desktop is filled with windows. Be aware, however,
that having a lot of windows open (especially program windows) may slow down the
operation of your computer.

Following is an example of a set of windows you can open from the My Computer

  • My Computer window  Displays hard drive icons, floppy disk and
    CD icons, the Control Panel folder, and the Printers folder. Often this window also
    includes the Dial-Up Networking icon.

  • Hard drive icon  Displays all folders (or directories) on that
    drive, plus any files found on the root directory (usually C).

  • Program Files folder  Displays folders representing programs
    included with Windows, such as Accessories, Internet Explorer, Online Services, and
    so on.

  • Internet Explorer folder  Includes the Internet Explorer program
    and files needed to run the program, plus several text files you can read to get
    more information about Internet Explorer.

Opening a Window

To open a window from an icon, click the icon. For example, point to the My Computer
icon and click. If you do it correctly, the My Computer icon opens into the My Computer

There is another method you can use to open a window. Just point to the icon and
right-click once, and a shortcut menu appears. Select Open from the menu to open
the window.

Sizing a Window with Maximize, Minimize, and Restore

You may want to increase the size of a window to see its full contents, or you
may want to decrease a window to a button on the taskbar in order to make room for
other windows. One way to resize a window is to use the Maximize, Minimize, and Restore
commands found on the Control menu. If you use the mouse, you will use the Maximize,
Minimize, and Restore buttons located at the right end of the window's title bar.
The Restore button and the Maximize button will appear interchangeably on the title
bar of a window. For example, if you maximize a window, the Restore button replaces
the Maximize button, and you can then minimize or restore a window (see Figure 3.3).
If you restore a window, the Maximize button replaces the Restore button. Figure
3.3 displays the title bar of a maximized window. Figure 3.4 displays the title bar
of a restored window.

Figure 3.3  When a window is maximized, the Restore button
replaces the Maximize button.

Figure 3.4  When a window is restored, the Maximize button
replaces the Restore button.

The buttons and commands work as described here.

Click the Maximize button, or command, to enlarge the window. A maximized window
fills your entire screen, hiding any of the desktop in the background.

Click the Minimize button, or command, to reduce the window to a button on the

Click the Restore button, or command, to return a window to the size it was before
it was maximized

To maximize, minimize, or restore a window with the mouse, click the appropriate
button in the title bar of the window. To maximize, minimize, or restore a window
using the Control menu, follow these steps:

1. Click the Control menu button to open the window's Control menu;
alternatively, press Alt+Spacebar.

2. Click the command (Restore, Minimize, or Maximize) you want to initiate.
Alternatively, use the down arrow to move to and highlight the command, and then
press Enter.

Sizing a Window's Borders

At some point, you'll need a window to be a particular size to suit your needs.
For example, you might want to fit two or more windows on-screen at the same time.
You can drag the window's frame, or border, to change the size of the window. A window's
border appears only on a restored window, not on a maximized or minimized window.

To use the mouse to size a window's borders, follow these steps:

1. Place the mouse pointer on the portion of the border that you want
to resize: left or right side, top or bottom. When the mouse is positioned correctly,
it changes shape to a double-headed arrow.

Use the vertical double-headed arrow (on the top or bottom of the window border)
to resize the window's height by dragging the frame up or down.

Use the horizontal double-headed arrow (on the left or right window border) to resize
the window's width by dragging the frame left or right.

Use the diagonal double-headed arrow (on any of the four corners of the window border)
to resize the window's height and width proportionally by dragging the corner diagonally.

2. Click and drag the border toward the center of the window to reduce the
size of the window, or away from the center to enlarge the window.

3. When the border reaches the desired size, release the mouse button.

Using Scroll Bars

Scroll bars appear along the bottom or the right edge of a window when the window
contains more text, graphics, or icons than it can display.

Using scroll bars, you can move up, down, left, or right in a window (see Figure
3.5). Because all of the hard drive window's contents are not fully visible in the
window, the scroll bars are present on the right side and the bottom of the window.

Figure 3.5
  Use scroll bars to move within the window.

What Is a Scroll Bar?  A scroll bar is a bar that contains three
items: two scroll arrows and a scroll box. You use the scroll arrows and the scroll
box to move around in the window, scrolling a line at a time, or even a page at a

The following steps show you how to use the scroll bars to view items not visible
in the window:

1. To see an object that is down and to the right of the viewable area
of the window, point at the down arrow located on the bottom of the vertical scroll

2. Click the arrow, and the window's contents move up.

3. Click the scroll arrow on the right side of the horizontal scroll bar,
and the window's contents shift to the left.

To drag the scroll box and move quickly to a distant area of the window (top or
bottom, left or right), use this technique:

1. Point to the scroll box in the scroll bar and press and hold the left
mouse button.

2. Drag the scroll box to the new location.

3. Release the mouse button.

Moving the scroll bar is a quick way to move through the contents of a window.
To slow down the process, use a mouse click method and click the down or up arrows
inside the scroll bar to move a line at a time.

CAUTION Empty Windows?  Don't worry if text, graphics, or icons
don't appear in a window. Use the scroll bar to bring them into view. Items in any
window appear first in the upper-left corner.

Moving a Window

When you start working with multiple windows, moving a window becomes as important
as resizing one. For example, you may need to move one or more windows to make room
for other work on your desktop, or you may need to move one window to see another
window's contents. You can move a window easily with the mouse.

To move a window, point at the window's title bar, press and hold the left mouse
button, and drag the window to its new location.

Viewing a Window's Contents

By default, Windows displays the contents of a window in icon form; for example,
elements in the My Computer window are represented by pictures of a hard drive, floppy
drive, and folders. Other windows, such as your hard drive window, display elements
as folders and files.

Default  The initial settings of a program. In other words, how
a program will look and respond without intervention on your part. Many program defaults
can be changed. For example, in Microsoft Word you can change the default font or
the default color scheme.

The default view for displaying *the contents of a window is Large Icons.
You can change the default by selecting one of the following choices:

  • Small Icons  Contents are displayed with a small icon next to
    the file or folder name; small icons represent the application in which a file was
    created, a folder, or an executable program.

  • List  Similar to small icons, but the icons are even smaller.

  • Details  Lists icon, file or folder name, file size, file type,
    and last date modified. When in Details view, you can click the heading button--Name,
    Size, Type, or Modified--to automatically sort the contents by that heading. For
    example, when you click Name, folders list in alphabetical order followed by file
    names listed alphabetically.

Figure 3.6 shows four windows, each with a different view of the window's contents:
Large Icons, Small Icons, Details, and List. Please note that you cannot re-create
this image on your screen without customizing your Windows 98 defaults. By default,
Windows 98 will display only one window at a time while you are viewing the contents
of My Computer and will not open four windows as shown in Figure 3.6. See Part III,
"Customizing and Maintaining Windows 98," for more information on changing
the defaults in Windows 98.

To change the view of a window's contents, click the View menu and then select
Large Icons, Small Icons, List, or Details.

When you're finished working with a window, you should close it. This often helps
speed up Windows, conserve memory, and keep your desktop from becoming cluttered.

To close a window, you can do any of the following:

  • Click the Control menu button and choose Close.

  • Click the Close button in the title bar.

  • Press Alt+F4.

  • Choose File, Close.

  • Double-click the window's Control menu button.

Figure 3.6  Display the contents of a window in a different
view so you can easily identify files or folders.

Quickie Close  To quickly close several related open windows, hold the
Shift key while clicking the Close button on the last window you opened.

Closing Windows in Applications  These methods of closing Windows apply
when you close other programs, such as Word or Lotus 1-2-3, with some small differences.
File, Close will close a file or document, keeping the program opened.
All of the other keystrokes described will close the actual application.

In this lesson, you learned to open, resize, move, view, and close a window, and
how to use scroll bars to view more of a window. In the next lesson, you will learn
to use menus and toolbar buttons.

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