Word 2000 in a Nutshell: A Power User's Quick Referenceby Walter Glenn, Peter Deegan
Word 2000 in a Nutshell is a clear, concise, and complete reference to the world's most popular word-processing program. This book is the first choice of the Word power user who needs help completing a specific task or understanding a command. It's also an invaluable resource that uncovers Word 2000's undocumented features and shares powerful time-saving/i>… See more details below
Word 2000 in a Nutshell is a clear, concise, and complete reference to the world's most popular word-processing program. This book is the first choice of the Word power user who needs help completing a specific task or understanding a command. It's also an invaluable resource that uncovers Word 2000's undocumented features and shares powerful time-saving tips.The book's organization offers several ways to find information quickly. Part One is a thorough overview of the Word interface that serves as a roadmap for the rest of the book. This section also empowers users with an under-the-hood perspective on Word and shows how customizable Word really is. Part Two is a detailed reference to every command in Word's menu bar, from the File menu right across to the Help menu. Each entry is illuminated with straightforward explanations, clear instructions, and tips on making the most of Word's features. Part Three takes up some of Word's advanced features, with chapters on collaborating, creating a template, using VBA, and more.Specific topics covered in the book include:
- Understanding Word's global architecture
- Customizing toolbars, menus, shortcuts, and context menus
- Creating and using templates
- Mastering fields and forms
- Making the most of Word's HTML capability
- Discovering the power of master documents
- Getting started with Word macros
Read an Excerpt
Chapter 10: Table
Tables are one of Word's most powerful features, used both to organize information and to lay out documents. A table is a container holding any number of cells arranged in rows and columns (Figure 10-1). Tables get special treatment from Word. They can be created or resized like graphics, but the cells in the table can hold text, graphics, fields, and other types of objects even other tables....
...Word uses a number of special formatting marks to identify a table and its parts:
- Move handle. Hold the pointer over the table for about two seconds to make the move and resize handles appear (shown in the top left corner of Figure 10-1). Click and drag the move handle to move the table around in the document (this works for all Word views except for Normal view).
- Resize handle. Click this handle to turn the pointer into a double-headed arrow. Drag the handle to resize the table.
- End of cell mark. Turn on the Show/Hide feature on the Standard toolbar to show end of cell and row marks on a table. End of cell marks are nonprinting characters that denote the end of a cell and are shown only by using the Show/Hide command.
- End of row mark. End of row marks are nonprinting characters that denote the end of a row and are shown only by using the Show/Hide command.
Several other marks exist, depending on the view that's used. Another common one is a black arrow that when clicked will select an entire row or column.
Many people think of tables only as a means to organize numbers and text in aquasi-spreadsheet, like the example in Figure 10-1. However, tables are also used as layout tools in all kinds of different documents. A table does not have to be as strictly defined in rows and columns as you might think. Cells can be merged or divided and can even hold other tables. Figure 10-2 shows a document created using a table to lay out the various elements....
...Using tables in a document can replace the need for custom tabs, columns, and even paragraph formats such as left and right indents. Tables give a document structure, whether used for a short multicolumn list beside standard paragraph text or for an entire document's layout, such as in a newsletter or resume.
Word's Table menu provides commands for creating and formatting tables, rows, columns, and cells, as well as sorting and calculation tools. Format the text in a table the same way you would format non-tabular text.
There are three basic ways to create a table in Word:
- Use Table -> Draw Table to create a free-form table by drawing cells with the mouse.
- Use Table -> Insert -> Table to create a table by specifying its exact dimensions in a dialog box.
- Convert normal text to a table using Table -> Convert -> Text to Table.
All of these methods are detailed later in this chapter. No matter which creation method is used, though, Word opens the Tables and Borders toolbar (Figure 10-3), which contains most of the tools used to create and manipulate tables. These tools are described here briefly for reference. Details on the tools can be found throughout the chapter, as the commands on the toolbar duplicate many of those found on the Table menu....
- Draw Table. This button turns the pointer into a pencil used to draw a table in freehand. It performs the same action as the Table -> Draw Table command.
- Eraser. This button turns the pointer into an eraser. Click any line in the table to remove it. This is mainly used to merge cells by removing the dividers between them, an action also performed by the Table -> Merge Cells command, covered later in this chapter. Clicking the outside borders of a table makes them invisible in Print and Web Layout views and when the document is printed. In Normal view, "erased" outside borders appear as dim gray lines.
- Line Style. Select one of many line styles to turn the pointer into a pencil. Click on any line in the table to convert the line to the selected line style. This can also be done for larger portions of a table at once by selecting a portion of the table and using the Format -> Borders and Shading command, discussed in Chapter 8, Format.
- Line Weight. This button works much like the line style command described in #3. Use it to apply different line weights (thickness) to borders in a table.
- Border Color. Use this command to apply colors to table borders. The command works the same way as the Line Weight and Line Style commands.
- Outside Border. Use this button to quickly apply Line Style, Line Weight, and Border Color settings to the outside border of the cell with the insertion point or to any selected part of the table. Use the arrow beside the button to drop down a menu used to apply the settings to different sets of borders in the table.
- Shading Color. This button opens a palette of colors. Select a color to apply it as a background shading to the cell containing the insertion point or to any selected part of the table.
- Insert Table. This button opens the Insert Table dialog box; it performs the same action as the Table -> Insert Table command. Click the arrow beside the button to open a menu with commands from Word's Table -> Insert and Table -> AutoFit submenus.
- Merge Cells. This button is only available if two or more cells are selected. Use it to remove the dividing borders of the cells and merge them into a single cell. This is the same as the Table -> Merge Cells command.
- Split Cells. Use this to split a cell into more than one cell. The command is the same as the Table -> Split Cells command.
- Align Top Left. Use the arrow beside this button to open a menu with several selections for aligning text horizontally and vertically within a cell. Use the button itself to apply whatever setting is made using the drop-down menu.
- Distribute Rows (Columns) Evenly. Use these commands for the table or any selected cells to make the rows or columns in the selection the same size. These are the same as the commands found on the Table -> AutoFit submenu.
- Table AutoFormat. This is the same as the Table -> AutoFormat command and opens a separate dialog used to choose from predetermined table styles.
- Change Text Direction. Toggle the direction of text in a cell between vertical and horizontal. This is useful in heading cells where the text is too long to be used horizontally (Figure 10-4)....
- ...Sort Ascending (Descending). Use the commands to sort the rows in a table in ascending or descending order. This is the same as the Table -> Sort command.
- AutoSum. Use this to sum the content of a range of cells. Unlike the AutoSum tool in Excel, this tool cannot be redirected it always sums the cells above the active cell. It will not sum numbers to the left or right of the active cell, or specific cell addresses....
The Line Style, Line Weight, and Border Color commands on the Tables and Borders toolbar work in conjunction. Make a selection for all three, and then apply them at once with the pencil pointer.
Meet the Author
Walter Glenn is a freelance consultant, writer, and editor in Huntsville, Alabama. He has been working in the computer industry for over a decade and provides solutions for small-to medium-sized businesses. Walter is a Microsoft Certified Systems Engineer and Trainer who specializes in Internet and networking technologies.
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