Word 2007: The Missing Manual: The Missing Manual [NOOK Book]


Microsoft Word has grown considerably in power, sophistication and capability over the past decade, but one thing that hasn't changed since the early '90s is its user interface. The simple toolbar in version 2.0 has been packed with so many features since then that few users know where to find them all. Consequently, more and more people are looking for "insider" tips that will allow them to use these advanced and often hidden features. Microsoft has addressed this problem in Word 2007 by radically redesigning ...

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Word 2007: The Missing Manual: The Missing Manual

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Microsoft Word has grown considerably in power, sophistication and capability over the past decade, but one thing that hasn't changed since the early '90s is its user interface. The simple toolbar in version 2.0 has been packed with so many features since then that few users know where to find them all. Consequently, more and more people are looking for "insider" tips that will allow them to use these advanced and often hidden features. Microsoft has addressed this problem in Word 2007 by radically redesigning the user interface with a tabbed toolbar that makes every feature easy to locate and use. Unfortunately, Microsoft's documentation is as scant as ever, so even though you will be able to find advanced features, you might not know what to do with them.

Word 2007: The Missing Manual, written specifically for this version of the software, explains basics like how to create documents, enter and edit text, format, print, and fax. You will will also learn how to create sophisticated page layouts, insert forms and tables, use graphics, and create book-length documents with outlines and Master Documents. Coverage also includes how to share documents with other people and programs, create web pages, automate documents with fields, and automate tasks with macros and the Visual Basic scripting language. This book shows you how to do it all.

Written specifically for this version of the software, this guide not only explains basics like how to create documents, enter and edit text, format, print, and fax but also learn how to create sophisticated page layouts, insert forms and tables, use graphics, and create book-length documents with outlines and Master Documents.

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Product Details

  • ISBN-13: 9781449367732
  • Publisher: O'Reilly Media, Incorporated
  • Publication date: 12/21/2006
  • Series: Missing Manual Series
  • Sold by: Barnes & Noble
  • Format: eBook
  • Edition number: 1
  • Pages: 524
  • File size: 33 MB
  • Note: This product may take a few minutes to download.

Meet the Author

Christopher Grover lives in Fairfax, California with his wife and two daughters. Chris received degrees in Creative Writing and Film from Emerson College in Boston, Massachusetts. He's worked as a technical writer, advertising copywriter and product publicist for more than 25 years. His freelance articles have been published in a variety of magazines from Fine Homebuilding to CD-ROM World. Chris's latest project is launching Bolinas Road Creative, an agency that helps small businesses promote their products and services. He's also the author of Word 2007: The Missing Manual and Word 2007 for Starters: The Missing Manual.

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Table of Contents

The Missing Credits     xv
Introduction     1
Word Basics for Simple Documents
Creating, Opening, and Saving Documents     11
Launching Word     11
Creating a New Document     12
Creating a New Blank Document     14
Creating a New Document from an Existing Document     15
Creating a New Document from a Template     17
Opening an Existing Document     19
Your Different Document Views     20
Document Views: Five Ways to Look at Your Manuscript     21
Show and Hide Window Tools     22
Zooming Your View In and Out     23
The Window Group: Doing the Splits     26
Saving and Closing Documents     29
The Many Ways to Save Documents     30
Entering and Editing Text     35
Typing in Word     35
Click and Type for Quick Formatting     36
Selecting Text     38
Selecting with the Mouse     40
Selecting with the Keyboard     40
Extending a Selection     42
Selecting Multiple Chunks of Text in Different Places     43
Moving Around Your Document     44
Keyboarding Around Your Document     45
Using the Scroll Bars     45
Browsing by Headings and Other Objects     46
Browsing by Bookmark     47
Cutting, Copying, and Pasting     49
Editing with the Ribbon     50
Editing with Keyboard Shortcuts     51
Editing with the Mouse     51
Moving Text Between Two Documents     52
Viewing and Pasting Clippings     53
Finding and Replacing Text     56
Saving Keystrokes with Quick Parts     58
Setting Up the Document: Margins, Page Breaks, and More     63
Choosing Paper Size and Layout     63
Changing Paper Size     64
Setting Paper Orientation     66
Setting Document Margins     66
Selecting Preset Margins     67
Setting Custom Margins     68
Setting Margins for Booklets     68
Adding Page Background Features     70
Adding Watermarks     70
Choosing a Page Color     72
Applying Page Borders     73
Adding Headers and Footers     76
Introducing the Header and Footer Tools     76
Inserting and Modifying a Header Building Block     78
Adding a Matching Footer Building Block      80
Creating Custom Headers and Footers     81
Removing Headers, Footers, and Page Numbers     82
Working with Multiple Columns     82
Customizing Columns     83
Line Numbers     85
Hyphenation     87
Automatic Hyphenation     87
Manual Hyphenation     89
Removing Hyphenation from Your Document     90
Formatting Text, Paragraphs, and Headings     93
Formatting Basics     93
Formatting Characters     94
Formatting with the Ribbon or the Font Dialog Box     95
Formatting with the Mini Toolbar     96
Formatting with Keyboard Shortcuts     96
Changing Capitalization     98
Formatting Paragraphs     100
Aligning Text     100
Indenting Paragraphs     101
Spacing Between Paragraphs     103
Spacing Between Lines     103
Inserting Page Breaks and Line Breaks     104
Creating Bulleted and Numbered Lists     105
Setting Tabs     109
How Tab Stops Work     110
Viewing Tab Marks in Your Text     111
Deleting and Editing Tabs     112
Types of Tabs     112
Tab Leaders     113
Using Word's Rulers     113
Managing Tab Settings with the Ruler     114
Setting Margins with the Ruler     115
Adjusting Paragraph Indents with the Ruler     115
Fast Formatting with Format Painter     116
Formatting with Styles     117
Applying Quick Styles     118
Modifying Styles     119
Managing Style Sets     121
Creating Your Own Style Set     122
Themes and Templates     125
Choosing a Theme     126
Finding More Themes     129
Choosing a Template     134
Starting a Document from a Template     136
Using Installed Templates     139
Spelling, Grammar, and Reference Tools     141
Turning on Spelling and Grammar Checking     141
Checking Spelling     145
Checking Spelling As You Type     145
Checking Spelling Manually     146
Managing Custom Dictionaries     148
Checking Grammar and Style     150
Controlling AutoCorrect     152
How AutoCorrect Works     152
Fine-tuning AutoCorrect Options      152
Autocorrecting Math, Formatting, and Smart Tags     154
Exploring Word's Research Tools     156
Finding information with the Research Task Pane     158
Accessing Word's Thesaurus     159
Translating Text     160
Translation ScreenTips     160
Checking Your Word Count     162
Printing Word Documents     163
Quick and Easy Printing     163
Print Preview     165
Choosing a Printer     166
Setting Your Default Printer     168
Exploring Printer-Specific Properties     169
Printing to an Adobe PDF File     172
Faxing with Word     172
Changing Print Settings     174
Printing Part of Your Document     175
Printing and Collating Multiple Copies     176
Printing on Both Sides of the Page     176
Printing Envelopes     177
Printing Labels     179
Setting Print Options     180
Creating Longer and More Complex Documents
Planning with Outlines     185
Switching to Outline View     185
Promoting and Demoting Headings     187
Controlling Subheads During Promotion or Demotion     189
Moving Outline Items     190
Showing Parts of Your Outline     191
Expanding and Collapsing Levels     192
Showing and Hiding Text     192
Showing Only the First Line     193
Showing Text Formatting     193
Working with Long Documents     195
Navigating a Large Document     195
Understanding Sections     197
Inserting Section Breaks     198
Creating a Table of Contents     200
Updating Your Table of Contents     202
Manually Adding a Table of Contents Entry     204
Formatting Your Table of Contents     205
Deleting a Table of Contents     207
Creating an Index     207
Marking an Index Entry     207
Building an Index     210
Using AutoMark with a Concordance File     212
Updating an Index     213
Deleting an Index     214
Deleting an Index Entry     214
Navigating with Hyperlinks     215
Inserting Bookmarks     218
Cross-Referencing Your Document     219
Cross-Referencing Figures     221
Making a Table of Figures     223
Creating Footnotes and Endnotes      223
Inserting Footnotes and Endnotes     224
Formatting Footnotes and Endnotes     225
Inserting Citations and Creating a Bibliography     226
Adding a Citation     227
Adding a Bibliography     228
Working with a Master Document     230
Creating a Master Document     230
Working with Subdocuments     232
Formatting Your Master Document     233
Printing Your Master Document     233
Organizing Your Information with Tables     235
Creating Tables     235
Creating a Table from the Ribbon     236
Using the Insert Table Box     237
Drawing a Table     237
Choosing Quick Tables     239
Moving Around a Table     241
Selecting Parts of a Table     242
Merging and Splitting Cells     243
Adjusting Column Width and Row Height     244
Inserting Columns and Rows     245
Deleting Cells, Columns, Rows, and Tables     246
Formatting Tables     248
Using Table Styles     248
Aligning Text, Numbers, and Data     250
Applying Shading and Borders     251
Doing Math in Tables      253
Adding Graphics, Video, and Sound to Your Documents     257
Drop Caps, Text Boxes, and WordArt     257
Adding a Drop Cap to a Paragraph     259
Inserting a Text Box     261
Bending Words with WordArt     265
Working with Pictures and Clip Art     266
Inserting Pictures into Your Document     267
Finding and Using Clip Art     268
Working with SmartArt     271
Choosing a SmartArt Graphic     273
Inserting SmartArt into Your Document     273
Modifying SmartArt     274
Working with Shapes     275
Inserting Charts and Graphs     281
Inserting Sound, Video, and Other Objects     284
Adding Captions and Figure Numbers to Graphics     287
Mass Mailing with Mail Merge     289
Understanding Mail Merge Basics     289
Common Types of Merge Documents     290
Mail Merge Recipient Lists     291
The Six Phases of a Mail Merge     291
Running the Mail Merge Wizard     292
Select Document Type     293
Select Your Recipients     295
Write Your Letter     296
Preview Your Letter      297
Complete the Merge     299
Merging to E-Mail     300
Editing Your Recipient List     303
Editing Your Recipient Lists     304
Sorting Your Recipient List     305
Filtering Your Recipient List     306
Find Duplicates     308
Find Recipient     308
Applying Merge Rules     310
Sharing Documents and Collaborating with Other People
Creating Web Pages and Blogs     315
Saving Word Documents As Web Pages     315
Creating a Web Page from Scratch     317
Creating the Web Page Document     319
Create a Table for Your Page's Layout     319
Add a Navigation Bar     322
Create a Copyright Line     323
Save Your Page as a Template     324
Add Text and Images to Your Web Page     325
Web Page Design Tips     326
Blogging from Word     328
Managing Blog Accounts     328
Posting to Your Blog     332
Setting Web Options     333
Creating Forms with Word     335
Creating a Paper Form     335
Using a Table to Design Your Form     336
Creating a Computer Form      340
Understanding Content Controls     340
Displaying the Developer Tab     341
Adding Content Controls to Your Form     342
Protecting Your Computer-based Form     346
Setting Properties for Content Controls     348
Testing Your Form     351
Testing Your Printed Form     351
Testing Your Computer-Based Form     351
Word's XML Connection     353
What's XML and Why Should I Care?     353
How XML Works     354
The Advantages of XML     355
XML and Word's New File Format     355
Reading XML Tags     356
The Files That Make XML Work     359
Tagging Information with Content Controls     360
Attaching an XML Schema to Your Document     361
Collaborating with Other People     365
Adding Comments     365
Adding Voice Comments     368
Deleting Comments     369
Highlighting Text     371
Tracking Changes While Editing     371
Tracking and Viewing Changes     371
Modifying Your Markup View     372
Printing Edits and Markup     375
Accepting and Rejecting Changes      376
Removing All Comments and Tracked Changes     377
Combining and Comparing Documents     380
Comparing Two Documents     383
Protecting Your Document from Changes     384
Applying Formatting Restrictions     386
Allowing Changes in Parts of a Document     387
Customizing Word with Macros and Other Tools
Customizing Your Workspace     391
Customizing the Quick Access Toolbar     391
Adding Commands to the Quick Access Toolbar     392
Creating Keyboard Shortcuts     395
Personalizing Word Options     397
Changing Word's Display     397
The Popular Display Settings     397
Changing Display Settings     399
Advanced Display Options     401
Customizing the Save Documents Settings     405
Save Document Options     405
Offline Editing Options     406
Embedded Font Options     407
Changing Editing Options     408
Editing Options     408
Cut, Copy, and Paste Options     410
Changing Your Security Settings     413
Using Digital Signatures     413
Creating Your Own Digital Signature     414
Signing a Document with Your Digital Signature     415
Adding a Microsoft Office Signature Line     416
Removing a Digital Signature     419
Getting a Third-Party Digital Signature     419
Checking a Digital Signature     420
Customizing Trust Center Settings     422
Protecting Yourself from Malicious Macros     423
Choosing Trusted Publishers     423
Creating a Trusted Location     425
Setting Add-in Behaviors     427
Setting ActiveX Control Behaviors     427
Setting Macro Behaviors     429
Showing Warnings     430
Removing Personal Information     431
Introducing Macros and Visual Basic     433
Showing the Developer Tab     433
Recording Macros     434
Testing Your Macro     440
Running Macros     441
Adding a Macro to the Quick Access Toolbar     441
Running a Macro from the Macros Box     443
Reading Visual Basic Code     443
Getting Help for Visual Basic     445
Making Simple Changes to Visual Basic Code     445
Using Digital Signatures     447
Applying Your Digital Certificate to a Macro      448
Creating Your Own Themes and Templates     449
Designing Your Own Themes     449
Defining Theme Colors     450
Defining Theme Fonts     454
Defining Theme Effects     457
Modifying and Saving Themes     458
Designing Document Templates     459
Saving a Word Document as a Template     460
Setting Up the Template Document     461
Adding Boilerplate Text     462
Adding Content Controls     463
Adding a Header     466
Adding an AutoText Entry     470
Finishing and Saving Your Template     471
Test Driving the Memo Template     471
Using Global Templates     473
Creating a Global Template     474
Loading a Global Template     475
Word Help and Beyond     479
Index     487
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