WordPerfect Suite 7 for Dummies

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Get up and running fast with all the programs in Corel's WordPerfect Suite 7 with WordPerfect Suite 7 For Dummies. In this comprehensive, plain-English guide, you'll find the easiest, quickest ways to produce professional-looking documents with WordPerfect, answer financial questions with Quattro Pro, create presentations that drive home your point with Presentations, surf the Internet with Netscape Navigator, and keep yourself on schedule with Sidekick. WordPerfect Suite 7 For Dummies offers easy-to-understand ...
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Overview

Get up and running fast with all the programs in Corel's WordPerfect Suite 7 with WordPerfect Suite 7 For Dummies. In this comprehensive, plain-English guide, you'll find the easiest, quickest ways to produce professional-looking documents with WordPerfect, answer financial questions with Quattro Pro, create presentations that drive home your point with Presentations, surf the Internet with Netscape Navigator, and keep yourself on schedule with Sidekick. WordPerfect Suite 7 For Dummies offers easy-to-understand explanations and real-world examples that show you how to
  • Save time by using WordPerfect Suite 7 programs to handle everyday office tasks
  • Create attractive, informative reports, presentations, and charts
  • Do your accounting faster and more accurately with Quattro Pro 7
  • Explore the Internet and the World Wide Web with Netscape Navigator, the popular Web browsing software included with WordPerfect Suite 7
  • Put together successful presentations and slide shows with Presentations 7
  • Incorporate graphics, charts, clip art, and other design elements into your documents
  • Make the most of other WordPerfect Suite 7 components, including Envoy, Dashboard, Address Book, and CorelFLOW
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Product Details

  • ISBN-13: 9781568849461
  • Publisher: Wiley, John & Sons, Incorporated
  • Publication date: 6/1/1996
  • Series: For Dummies Series
  • Edition number: 1
  • Pages: 364
  • Product dimensions: 7.42 (w) x 9.18 (h) x 0.92 (d)

Table of Contents

Introduction
Okay, So What Will This Book Do For Me?
What Programs Does This Book Cover?
How is Stuff Organized?
Part I: The Suite Life
Part II: Goodbye, Typewriter . . . Hello, WordPerfect!
Part III: Crunching Numbers Like a (Quattro) Pro
Part IV: Those Other Programs
Part V: The Part of Tens
Appendix: Installing WordPerfect Suite 7
That Symbol Means Something, Doesn't It?
Other Conventions Used in This Book
What Now?
Part I The Suite Life
Chapter 1: Browsing through the Big Box
What Do All These Programs Do?
Which Program Do I Use When?
Hey! These All Look Alike!
Chapter 2: Basic Stuff You Need to Know
Starting Up and Shutting Down
Clicking, Double-Clicking, and Other Mouse Maneuvers
Saving Time with Keyboard Shortcuts
Doing Windows
Resizing, Moving, and Closing Windows
Customizing Your View
Using DAD
Digging through Dialog Boxes
Juggling Open Windows
Chapter 3: Can I Get Some Help, Please?
Asking an Expert
Using the Show Me Features
Using QuickTasks
Getting More Help
Navigating a Help Window
Using the Reference Center
Part II: Goodbye, Typewriter . . . Hello, WordPerfect!
Chapter 4: The Process of Processing Words
Getting Started
Customizing Your Workspace
Entering Text
Moving around in Your Document
Chapter 5: Open, Close, Save, Print: Dull but Vital Basics
Opening a New Document
Using Experts to create common documents
Using the prefab templates
Opening Existing Documents
Figuring out the Open dialog box
Closing a Document
Saving Your Work (and Your Sanity)
Saving for the very first time
Saving a document with a different name or format
Getting extra protection through automatic saving
Printing Your Pages
Chapter 6: Eating Your Words and Other Editing Tasks
Selecting Stuff You Want to Edit
Deleting Selected Stuff
Moving and Copying Text
Using the Copy, Cut, and Paste commands
Dragging and dropping
Bringing Back Lost Text
Undoing Changes
Letting WordPerfect Correct Mistakes for You
Adding words to the QuickCorrect list
Overruling unwanted corrections
Chapter 7: Making Your Text Look Pretty
Playing with Fonts
Choosing a font
Changing the type size and style
Choosing a Page Size and Orientation
Setting Page Margins
Setting Tabs
Adding, moving, or deleting a tab stop
Choosing a tab stop type
Indenting and Aligning Text
Indenting the first line of your paragraphs
Indenting entire paragraphs
Justifying text
Spacing Things Out
Adjusting line spacing
Adjusting the space between paragraphs
Centering text on a page
Making Text Fit on a Page
Chapter 8: Doing the Fancy Stuff
Creating Bulleted and Numbered Lists
Adding bullets
Adding numbers
Numbering Your Pages
Inserting the Current Date and Time
Tracking Down Special Characters
Creating Headers and Footers
Putting Your Text in Columns
Inserting Graphics
Creating Borders, Fills, and Lines
Adding borders and fills
Adding lines
Chapter 9: Tools to Save You Time (and Embarrassment)
Using Styles to Speed Up Formatting Chores
Choosing a style type
Creating character and paragraph styles
Applying styles
Editing a style
Removing styles
Copying Formats with QuickFormat
Finding and Replacing Errant Text
Checking Your Spelling
Part III: Crunching Numbers like a (Quattro) Pro
Chapter 10: The Spreadsheet Solution
So What Can I Do with This Thing?
Start It Up, Shut It Down
Your Field Guide to a Spreadsheet
I Don't Like What I See Here!
Changing the window display
Changing the active page display
Naming Your Pages
Ways to Move from Here to There
Open Me! Close Me! Save Me!
Opening a new or existing notebook
Closing a spreadsheet
Saving your work
Chapter 11: Filling in the Blanks
Building a Spreadsheet
Entering Data
Basic data entry
Data entry do's and don'ts
QuickFilling Cells
Handling Basic Formatting Chores
Changing the numeric format
Changing the font, type size, and type style
Changing text alignment
Chapter 12: The Formula for Success
Creating a Basic Formula
Typing formulas for simple calculations
Typing formulas using cell addresses
Entering cell addresses with the mouse
Telling Quattro Pro What to Calculate First
Working with Built-in Functions
Writing formulas using functions
Finding the average and median values
Inserting the current date
Figuring out some other cool stuff
Adding Things Up with QuickSum
Fighting the ERR Message
Chapter 13: Editing Your Spreadsheet
Getting Rid of Bloopers
Replacing cell contents
Editing tricks and techniques
Deleting versus clearing cell contents
Undoing Bad Moves
Selecting Stuff
Inserting and Deleting Columns and Rows
Inserting an empty row or column
Deleting rows and columns
Adding a Page
Resizing Columns and Rows
Copying Data from Here to There
Dragging and dropping a copy
Using Copy and Paste to copy data
Getting more specific with the Copy Block command
Moving Data Around
Transposing Cells
Chapter 14: Charting Your Course
Creating a New Chart
Using the Chart Expert
Creating charts with the QuickChart tool
Editing a Chart
Changing the chart type and color scheme
Giving your chart a title and a border
Editing individual chart elements
Adding lines and callouts
Exchanging rows and columns
Moving, Resizing, and Deleting Charts
Printing a Chart without Its Spreadsheet
Chapter 15: The Finishing Touches
Using SpeedFormat
Adding Lines, Borders, and Colors
Drawing lines and borders around cells
Applying color to text and backgrounds
Inserting Page Breaks
Hiding a Row or Column
Going from Screen to Printer
Previewing before you print
Changing the page setup
Choosing print options
Part IV: Those Other Programs:
Chapter 16: Let's All Get Together and Put on a Show!
Starting and Stopping
Building a Really Big Shew
Step 1: Choosing a Master
Step 2: Choosing a slide template
Step 3: Adding titles and regular text
Step 4: Creating additional slides
Adding Pretty Pictures
Using the QuickArt browser to add graphics
Creating simple graphics
Working with bitmap images
Editing graphics
Editing Your Slides
Changing the background
Editing the template
Editing and formatting text
Moving, deleting, resizing, and copying stuff
Getting Another View of Your Show
Adding Transitions and Other Special Effects
Choosing a transition
Choosing an advance mode
Adding sounds
Jazzing up bulleted lists
Animating an object
Playing Your Show
Playing Your Show on Someone Else's Computer
Saving Slide Shows and Drawings
Printing Your Masterpieces
Chapter 17: Envoy: A Tree's Best Friend
Turning a Document into an Envoy File
Viewing a Document in Envoy
Flipping through Your Pages
Adding Notes and Highlights
Highlighting important stuff
Adding a QuickNote
Adding, Deleting, and Rearranging Pages
Marking Your Place with a Bookmark
Creating and Using Hypertext
Sending Someone Else an Envoy File
Saving, Printing, and Shutting Down
Chapter 18: Internet Adventures
A Crash Course in Internet Lingo
Leaping onto the Net
Becoming a Page Jumper
Finding Sites That Interest You
Saving Online Time (and Money)
Sending Electronic Mail on the Internet
Receiving and reading your mail
Sending e-mail
Using the address book
Chatting in Newsgroups
Catching up on the latest "news"
Subscribing to a newsgroup
Posting a message to a newsgroup
Printing and Saving Pages and Messages
Chapter 19: And the Rest . . .
Using Corel Address Book
Adding and deleting contacts
Searching for a long-lost loved one
Changing the display of information
Printing and inserting addresses in WordPerfect
Dialing for dollars
Keeping Tabs on Your Life with Sidekick 95
Using the calendar and appointment scheduler
Recording appointments
Creating a To Do list and call list
Using the Cardfile
Setting up a new cardfile
Selecting and marking cards
Editing cards and cardfile fields
Searching for cards
Changing the Card List display
Ringing up a contact
Checking out the Write view
Using the Viewport
Printing cards, calendars, and other information
Exploring other tools
Peering Over the Dashboard
Drawing Diagrams with CorelFLOW
Getting the lay of the land
Using Smart Libraries
Understanding points and pins
Drawing your own objects
Playing with objects
Previewing, printing, and saving
Chapter 20: Using Everything Together
Saving Time and Effort with OLE
Deciding Whether to Link, Embed, or Copy and Paste
Making Linked Copies that Update Automatically
Linking Copies without Automatic Updating
Creating an Embedded Copy
Embedding Objects on the Fly
Dragging and Dropping between Programs
Embedding or Linking an Entire Document
Editing without Leaving Home
Sharing Data without OLE
Part V: The Part of Tens
Chapter 21: Ten Cool Tricks to Try on a Slow Day
Start Off with a Drop Cap
Twist and Stretch Your Words
Add a Watermark to Your Pages
Display Corel Clip Art as Your Screen Saver
Save by Refinancing a Loan
Figure Out How Many Days Until . . .
Play with Special Effects in Presentations
Send an Object into the Third Dimension
Make Your Documents Sing
Play with QuickTasks
Chapter 22: Ten Shortcuts You Can Use All the Time
Creating and Opening Documents
Closing the Current Document
Moving around Your Documents and Dialog Boxes
Cutting, Copying, and Pasting Data
Printing Documents
Saving Your Work
Undoing Mistakes
Making Text Bold, Underlined, or Italic
Getting Help
Quitting a Program
Chapter 23: Ten Ways to Save Time
Click Once Instead of Twice
Create Your Own Toolbar and Power Bar Buttons
Use Quick Thinking
Work in Style
Keep Automatic Backup Turned On
Teach Your Programs How to Share Data
Practice the Art of Drag and Drop
Seek Out Online Help
Don't Be Shy about Calling for Help
When All Else Fails . . .
Appendix A: Installing WordPerfect Suite 7
Installing over Older Versions of Suite Programs
Doing a Standard CD-ROM Installation
Performing a Custom Installation
Installing from Floppy Disks
Adding and Removing Installed Components
Index
Reader Response Card
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First Chapter

Chapter 8
Doing the Fancy Stuff

In This Chapter

  • Creating bulleted and numbered lists
  • Inserting page numbers, dates, and special characters
  • Adding headers and footers
  • Putting text into columns
  • Inserting graphics
  • Creating lines, borders, and fills

In their earliest incarnations, word processors did little more than, well, process words. You could cut, copy, and paste text, make words italic or bold, and play with margins and paragraph indents -- but that was about it. If you wanted to do anything more complicated -- say, add a graphic to a page or put your text in columns -- you turned the work over to the publishing department or sent it out to a printing company.

Today, WordPerfect and other high-end word processors give you the power to handle many page layout and design tasks right at your desk. As you find out in this chapter, you can create bulleted and numbered lists with ease, add headers and footers, and even get WordPerfect to number your pages automatically. And if you need even fancier pages, you can insert graphics, put text in columns, and add borders and backgrounds to elements on the page.

If you're going to be creating a lot of sophisticated documents, such as newsletters, ads, or annual reports, you really should invest in a professional page layout program such as PageMaker, QuarkXPress, or Microsoft Publisher. Although WordPerfect is adequate for handling simple page layout tasks, it's no match for the speed and power you get with a true page layout program.

Creating Bulleted and Numbered Lists

One of the most common design devices used in everyday documents is the bulleted or numbered list. To create such lists, you could manually type the number or bullet character (press Ctrl+Shift+B or Alt+0149 on the numeric keypad) and then type the text that follows. But you don't need to go to all that trouble, because WordPerfect can automatically insert the bullets or numbers for you.

Adding bullets

As with everything else, WordPerfect gives you a few different ways to add bullets. The quickest way, however, is
  1. Select the paragraph(s) you want to bullet.
  2. Click the QuickSpot button to display the Paragraph dialog box.
  3. Click on the Bullets button.

    The Bullets & Numbers dialog box, shown in Figure 8-1, appears. (If you prefer, you can get to the dialog box by choosing Insert --> Bullets & Numbers.)

  4. Choose a bullet style from the Styles list.
  5. Uncheck the New Bullet or Number on Enter check box.

    If this option is turned on, you get a new bullet every time you press the Enter key. Because you're applying bullets to selected text only, you don't want the feature turned on.

  6. Click on OK.
  7. Click on the Close button on the Paragraph dialog box.

Here are some other tips for using bullets (presented in a bulleted list, of course):

  • Ctrl+Shift+B inserts the bullet character that's currently selected in the Styles list of the Bullets & Numbers dialog box.
  • You can also create bullets by choosing the Insert Bullet button on the toolbar (it's the one that looks like a bulleted list). The button applies bullets according to the current settings in the Bullets & Numbers dialog box.
  • If you want to type a long list of bulleted items, you may want to check the New Bullet or Number on Enter box in the Bullets & Numbers dialog box. Every time you press Enter to end a paragraph, WordPerfect gives you a new bullet. After you're finished typing your list, go back into the dialog box and turn the option off. Or just press Enter and then backspace over the bullet that WordPerfect inserts; deleting the bullet switches you back to normal paragraph formatting.
  • By default, WordPerfect places the bullet character at the left margin and indents the bulleted text to the first tab stop to the right. If you want to change the amount of space between the bullet and the text, move the tab stop. If you want to indent the entire paragraph without changing the amount of space between the bullet and the text, choose Format --> Paragraph --> Format and change the First Line Indent setting. Or drag the first-line indent marker on the ruler bar, as described in Chapter 7.
  • If an item in the list is more than one paragraph long, press Ctrl+Shift+L to separate the paragraphs instead of pressing Enter. Otherwise, you get a bullet at the start of each paragraph.
  • Unfortunately, WordPerfect doesn't give you a quick way to delete bullets from a list. You have to go back and delete them manually, one by one. Or try this trick: Select the bulleted paragraphs and apply the None style, as explained in Chapter 9, in the section, "Applying styles." This style returns all paragraph formatting back to the default settings.

Adding numbers

The steps for getting WordPerfect to number the items in a list are pretty much the same as for adding bullets to a list. But if you're creating a numbered list, you usually want to add the numbers as you type, rather than adding them to existing paragraphs. Here's how to do it:
  1. Place the insertion marker where you want the first numbered item to begin.
  2. Choose Insert --> Bullets & Numbers.

    The Bullets & Numbers dialog box shown back in Figure 8-1 appears.

  3. Choose a numbering style from the Styles list box.

    The one style you don't want to use is Paragraph Numbers. This option is used for creating outlines with WordPerfect's Outline command, which is one of those advanced topics that page space and a weak stomach prevent me from covering in this book.

  4. Specify a starting number.

    By default, WordPerfect starts off your list with the number 1. If you want to start at some other number, select the Starting Value check box and enter a number in the adjacent option box.

  5. Select the New Bullet or Number Upon Enter check box.

    If this option is turned on, WordPerfect gives you a new number every time you press Enter to begin a new paragraph.

  6. Click on OK.

WordPerfect presents you with the first number and formats the paragraph as a hanging indent (which is what you want for numbered lists). Type the first item and press Enter to get the next number in the list.

After you finish typing your list, choose the Insert --> Bullets & Numbers command again, deselect the New Bullet or Number on Enter check box, and click on OK to turn off the numbering feature. Or just press Enter and then backspace over the number that WordPerfect inserts; deleting the number gets you back to normal paragraph formatting.

  • You can also apply numbers to existing paragraphs. Select the paragraphs that you want to number and then follow the preceding steps. In this case, however, you probably want to deselect the New Bullet or Number on Enter check box.
  • If an item in your numbered list has two paragraphs, use a line break (Ctrl+Shift+L) to separate the two paragraphs instead of pressing Enter. Otherwise, WordPerfect assigns a number to both paragraphs.
  • By default, the number appears at the left margin, and the item text is indented to the first tab stop to the right. If you want to indent the entire numbered paragraph - number and all -- change the first-line indent of the paragraph, as explained in Chapter 7. To change the amount of space between the number and the text, change the position of the tab stop.
  • The neat thing about WordPerfect's numbering feature is that if you later need to delete an item from your list or add an item, WordPerfect renumbers the list automatically. To add an item, first turn on the New Bullet or Number on Enter check box in the Bullets & Numbers dialog box. Then click just before the paragraph break of the preceding item. Press Enter to get the number for the new item. To delete a numbered item, just delete the paragraph as you normally would. To remove the numbers from a numbered list, you have to remove them one by one, manually. You can also select the numbered paragraphs and apply the None style, as explained in "Applying styles," in Chapter 9.

Numbering Your Pages

WordPerfect can automatically number the pages in your document -- and renumber them if you add or delete pages. To turn on automatic page numbering for a document, walk this way:

  1. Make sure that no text is selected.
  2. Click anywhere on the page where you want the page numbering to begin.

    If your document has a title page, for example, and you want the numbering to begin on page 2, click on page 2.

  3. Choose Format --> Page Numbering --> Select.

    The dialog box shown in Figure 8-2 appears.

  4. Select the placement and format of the page numbers.

    Choose the placement from the Position drop-down list and the format from the Page Numbering Format list box. The preview at the bottom of the dialog box shows you how and where the page numbers appear.

  5. Choose the font and size for your page numbers.

    Page numbers normally appear in the same font as the initial document font. If you want to use a different font, click on the Font button to open the standard Font dialog box, discussed in Chapter 7. After you specify the font, size, style, and other font attributes, click on OK.

  6. Set the starting page number.

    Normally, WordPerfect numbers pages according to their position in your document. Suppose that in Step 1, you click on the third page of your document to tell WordPerfect that you want page numbering to begin on that page -- maybe pages one and two are your title page and table of contents. If you want that third page to be numbered Page 1, you need to click on the Value button to display the dialog box shown in Figure 8-3. Enter the starting page number in the Set Page Number option box, ignore the rest of the options, and click on OK.

    If you later want to reset the starting page number, you can get to the Values dialog box quickly by choosing Format --> Page Numbering --> Value/Adjust.

  7. Click on OK.

    The page numbers appear as you requested. (You must be working in Page view or Two Page view to see them.) If you add or delete pages, WordPerfect renumbers the pages as needed.

To remove page numbers, click on the first numbered page, choose Format --> Page Numbering --> Select, and choose No Page Numbering from the Position drop-down list in the Select Page Numbering Format dialog box.

If you want to prevent a page number from printing on a particular page, click on that page, choose Format --> Page --> Suppress, and turn on the check box for the Page Numbering item.

Inserting the Current Date and Time

Here's a tool you'll love if you're never sure what day it is, let alone what time it is. WordPerfect can automatically insert the current date and/or time into your text and even update the information each time you open or print the document. You may want to use this feature to add the date to form letters that you use frequently, for example.

  1. Place the insertion marker at the spot where you want to insert the date/time.
  2. Choose Insert --> Date --> Date Format.

    WordPerfect opens a dialog box that asks you to choose the format for the date and time information. You can select from a wide range of formats, from the traditional month/date/year style (for example, August 30, 1996) to the downright odd (31Jan97). You can also choose to insert just the date, just the current time, or the date and time together. After you choose the format, click on OK to close the dialog box. WordPerfect uses the selected format any time you insert the date or time in your current document until you change the settings in the dialog box.

  3. Choose Insert --> Date --> Date Text or Insert --> Date --> Date Code.

    If you choose the Date Text command, WordPerfect inserts the current date/time only. If you choose the Date Code command, WordPerfect inserts the current date/time and updates the date/time every time you open or print the document.

    The keyboard shortcut for the Date Text command is Ctrl+D; the shortcut for the Date Code command is Ctrl+Shift+D.

    WordPerfect inserts the date and time according to your computer's system clock. If the date or time is incorrect, update it via the Windows 95 Control panel.

Tracking Down Special Characters

You're gleefully typing up your annual holiday letter to friends and relatives, bragging about your two-week vacation in France, and you realize with horror that your computer keyboard doesn't have any of those little accent marks you need to type foreign words. However will you tell that hilarious story about that quaint café in Chalôns, let alone mention your upcoming second honeymoon in Curaçao?

Relax -- all those foreign accent marks and other special typographical symbols are yours for the taking. You just need to know where to find them.

One major hunting ground for special symbols is the WordPerfect Characters dialog box, shown in Figure 8-4.

To grab a symbol and put it in your document, follow these steps:

  1. Position your insertion marker where you want the symbol to appear.
  2. Choose Insert--Character or press Ctrl+W to open the WordPerfect Characters dialog box.
  3. Locate the character you want to insert.

    Each of the symbol sets in the Character Set drop-down menu offers a different selection of special characters. (Hint: For foreign characters, choose the Multinational option.) Use the scroll arrows alongside the Characters list box to hunt through the available characters in the current character set. After you find the one you want, click on it.

  4. Click on Insert.

    Or just double-click on the character. WordPerfect inserts the character in your document.

You can leave the WordPerfect Characters dialog box on-screen for as long as you need it. The dialog box operates like any other open window -- click on it to make it the active window; click on your document to make the document the active window. After you're finished inserting your special characters, click on the Close button.

You can insert some commonly used symbols, such as em dashes (--) and the registered trademark symbol (®), without hassling with the Insert --> Character command. WordPerfect's QuickCorrect feature is set up to automatically translate certain keystrokes into special symbols. A list of the available shortcuts appears in Table 8-1. (For these keystrokes to work, the Replace Words as You Type option box must be checked in the QuickCorrect dialog box. Press Ctrl+Shift+F1 to open the dialog box and turn on the option.) Remember that WordPerfect doesn't change your keystrokes into the corresponding symbol until you press the spacebar.

By default, QuickCorrect also automatically replaces so-called straight quotes (") and straight single quotes (') -- otherwise known as apostrophes -- with curly quotes and curly single quotes . This is a good thing -- straight quotes are considered gauche in professional typesetting circles. But if you're typing measurements, such as 9'5", you need those straight quotes. No worries -- when you type a number, WordPerfect uses the straight quotes instead.

All this quotation mark substituting depends, however, on the settings in the QuickCorrect Options dialog box. Press Ctrl+Shift+F1 to open the QuickCorrect dialog box, click on the Options button, and make sure that these three options are turned on: Turn On Single Quotes, Turn on Double Quotes, and Use Regular Quotes with Numbers.

If you use a special symbol frequently and WordPerfect doesn't offer a QuickCorrect shortcut for it, you can create your own. Here's how: In the Replace option box of the QuickCorrect dialog box, enter the shortcut you want to use -- for example, you may want to use the shortcut tm for a trademark symbol. Then, click in the With option box and press Ctrl+W to open the WordPerfect Characters dialog box. Find the symbol you want and click on Insert and Close to put the symbol in the With option box. Click on Add Entry and then click on Close.

Table 8-1 Shortcuts to Common Symbols
Symbol Shortcut
© (c or (c)
® (r
-- -- (hyphen hyphen) or m- (m, hyphen)
- -- n- (n, hyphen)
1/2 1/2

Creating Headers and Footers

Headers and footers provide a quick and convenient way to create text that repeats on every page (or almost every page) in your document. A header contains text that appears at the top of every page -- for example, the document title or chapter title. A footer contains text that appears at the bottom of your pages -- the current date and the page number are two common footer elements.

The advantage of using headers and footers is that you don't have to retype the same text, page after page. You create the text once and use the Header/Footer command to place it automatically on every page.

Before you create a header or footer, be sure that you're working in Page view (choose View --> Page or press Alt+F5) so that you can see what you're doing on-screen. Then follow these steps:

  1. Click at the top of the first page where you want the header/footer to appear.
  2. Choose Format --> Header/Footer to open the dialog box shown in Figure 8-5.
  3. Select the header/footer you want to create.

    If you need only one header/footer for your document, use Header A or Footer A. If you need two different sets of headers/footers -- as you would if you want a different header/footer for your left-hand pages than you do for your right-hand pages -- choose either A or B.

  4. Click on Create.

    WordPerfect inserts what looks like a blank line at the top of your page and displays the Header/Footer bar, as shown in Figure 8-6. More about what those buttons do in a moment. You can tell that you're working in the Header/Footer zone by looking at the title of the document window; the title now includes the name of the current Header/Footer.

  5. Create your text.

    You can enter as much text as you want and even add graphics (as explained later in this chapter). Figure 8-6 shows the header text I created for my next blockbuster screenplay.

  6. Click on the Close button on the Header/Footer bar.

    Or, if you want to keep the Header/Footer bar displayed for future editing purposes, just click anywhere in your main document. WordPerfect displays the header/footer on the page, adjusting your text to make room for the header/footer.

Here's some additional info you need to know about headers and footers:

  • You can edit a header/footer by simply clicking on it on any page on which it appears. The title bar of the document window should change to show that you're working on the header/footer. Click outside the header/footer to return to your main document.
  • If you closed the Header/Footer bar and you want to redisplay it to do some editing, choose Format --> Header/Footer, select the header/footer you want to edit, and then click on Edit. After you finish editing, click on the Close button to close the Header/Footer bar and return to the main document or, if you want to leave the bar displayed, just click in the main document text.
  • If you want to include the page number on pages that have a header/footer, it's best to insert them in the header/footer instead of using the Format --> Page Numbering command explained earlier in this chapter. Otherwise, your header/footer text may overprint your page numbers. To insert the page number in a header/footer, click on the Number button in the Header/Footer bar and choose Page Number.
  • You can specify whether you want a header/footer to appear on every page, every even page, or every odd page. Choose the Pages button on the Header/Footer bar, click on the radio button for the option you want to use, and click on OK or press Enter.
  • If you don't want a header/footer to print on a particular page, you can suppress it. Put the insertion marker on the page, choose Format --> Page --> Suppress to open the Suppress dialog box, and check the option box for the header or footer that you want to suppress.
  • If you want to discontinue the header/footer after a certain page, put the insertion marker on that page, choose Format --> Header/Footer to open the Headers/Footers dialog box, choose the header/footer that you want to discontinue, and click on the Discontinue button.
  • To control the distance between the header/footer and the main document text, click on the Distance button on the Header/Footer bar and set the distance value in the resulting dialog box.
  • To delete a header/footer altogether, you have to delete its hidden code. Put the insertion marker at the very beginning of the main document text on the first page that uses the header/footer. Press Alt+F3 to open the frightening Reveal Codes window. If you positioned the insertion marker correctly, you should see a little button-like thing labeled Header A or Footer A (or whatever the letter of the header/footer you're trying to delete) in the Reveal Codes window, as in Figure 8-7. Drag that little button out of the Reveal Codes window to get rid of the header/footer.

Putting Your Text in Columns

WordPerfect makes it possible to divide your pages into columns -- as you may want to do when creating a newsletter article, for example. Here are the steps:

  1. Put the insertion marker at the point where you want the columns to begin.

    If you want to format just a portion of your text in columns, select the text instead. If you don't select text, the column formatting continues until the end of the document or until the spot where you insert the Columns --> Off command (as described a little later).

  2. Choose Format --> Columns --> Define.

    The dialog box shown in Figure 8-8 appears.

  3. Specify the number of columns you want in the Columns option box.
  4. Choose a column format by clicking on one of the Type radio buttons.

    Here are your options:

    • Newspaper fills the first column on the left all the way to the bottom of the page, fills the next column to the bottom of the page, and so on, until all the text is placed in columns.
    • Balanced Newspaper fills the columns in the same way as Newspaper, except that WordPerfect attempts to make all the columns the same length.
    • Parallel groups text across the page in rows, similar to what you find in a table. You may want to use this option if you're creating a script, for example, in which you want the video portion of the scene to run down the left side of the page and the audio to appear on the right side, as in Figure 8-9.
    • Parallel w/Block Protect works the same way as Parallel, except that WordPerfect makes sure that no row of text is split across two pages. If the text in one column in the row is too long to fit on the page, the entire row moves to the next page.

    As you make your choices, the preview pages in the dialog box change to show you how your columns will appear.

  5. If necessary, adjust the column width and spacing.

    By default, WordPerfect spaces your columns evenly across the page and puts a half-inch of space between each column. If you want some other spacing, change the values in the Column Spacing and Column Width option boxes. If you're not sure what spacing or width values you want, don't sweat it; you can easily change the values later.

  6. Click on OK or press Enter to close the dialog box and create your columns.
As you can see in Figure 8-9, WordPerfect displays dotted guidelines to indicate the boundaries of each column. (If you don't see the guidelines on-screen, choose View --> Guidelines and turn on the Columns option in the resulting dialog box.)

You can resize your columns by dragging the guidelines or by dragging the space between columns (in publishing terms, that space is called a gutter).

Entering and editing text in columns involves a few special techniques:

  • When you're typing text in a Newspaper column, WordPerfect automatically moves the insertion marker to the next column when you fill up the current column. But if you want to break the column before that point, just press Ctrl+Enter or choose Format --> Columns --> Column Break.
  • When you're editing text in a Balanced Newspaper column, pressing Ctrl+Enter begins a whole new block of balanced columns.
  • In Parallel and Parallel with Block Protect columns, Ctrl+Enter moves you across the row to the next column. If you press Ctrl+Enter at the end of a row, WordPerfect creates a new row and moves the insertion marker to the leftmost column in that row.
  • To move from column to column, you can just click to reposition the insertion marker. You can also use these keyboard shortcuts: Alt+Home moves you to the top of the current column; Alt+End moves you to the end of the current column; Alt+ <-- (left arrow) takes you one column to the left; and Alt+ --> (right arrow) takes you one column to the right.
  • To change the number of columns or the column type, put the insertion marker where you want the different column formatting to begin. Then choose Format --> Columns --> Define and establish your new column settings as outlined in the preceding steps.
  • To turn off column formatting and return to regular text layout, put the insertion marker at the point where you want to get rid of the column formatting and choose Format --> Columns --> Off.

Inserting Graphics

Ah, here's the really fun part: adding pictures to your pages. The WordPerfect Suite comes with a bunch of clip art -- pictures, borders, and other graphic elements -- that you can use to add zest and power to your next document.

To place a graphic on a page:

  1. Position the insertion marker at the spot where you want to put the graphic.
  2. Click on the toolbar button that looks like a big green diamond.

    Officially, this button is known as the Image button. If you hate toolbars, choose Graphics --> Image instead. (You can't access the command or the icon if you have any text selected in your document.) WordPerfect opens up the Insert Image dialog box, which looks suspiciously like the regular Open dialog box discussed back in Chapter 5 -- and works just like it, too.

    If you don't get the Insert Image dialog box but instead get a little hand cursor, you have the Drag to Create option in the Graphics menu turned on. Click on the option to turn it off.

    The graphics that come with the WordPerfect Suite are stored in the Graphics folder, which should appear in the Look In option box by default. In this folder, you can find several subfolders containing borders and pictures. Scout around until you find a graphic file that looks interesting.

    If you choose View --> Preview --> Page View in the Insert Image dialog box, WordPerfect displays a preview of the graphic in the dialog box.

    You aren't limited to the pictures that came with the WordPerfect Suite, however. You can use any graphics saved in any format that WordPerfect can handle. Check the For Type drop-down list to see the different graphics formats WordPerfect accepts.

  3. Double-click on the graphic you want to use.

    WordPerfect plops the graphic onto your page. When you first place a graphic on a page, it's surrounded by little black boxes, as shown in Figure 8-10. These boxes are called selection handles, and they indicate that the graphic is selected and ready to be moved or edited.

WordPerfect offers a whole slew of graphics editing possibilities, but the truth is, if you want to do very much editing to a graphic, you should use Presentations instead. In fact, if you right-click on a graphic and choose Edit Image from the QuickMenu, the Presentations window opens inside WordPerfect so that you can use the Presentations drawing tools on your graphic. (For more about using Presentations, see Chapter 16. Also check out Chapter 20, which explains how this program within a program stuff works.) But here are some of the simple editing tricks you can try in WordPerfect:

  • To resize the graphic, drag one of its handles. Or right-click on the graphic, choose Size from the resulting QuickMenu, and enter new height and width values in the Box Size dialog box.
  • It's easy to distort a graphic when you're resizing it with the mouse. To prevent this from happening, right-click on the graphic, choose Content from the resulting QuickMenu, and then turn on the Preserve Image Width/Height Ratio.
  • To move a graphic, click on it to select it, place the cursor on the graphic until you see a four-way arrow, and then drag the graphic to the new position.
  • To draw a border around the graphic, right-click on it and choose Border/Fill from the QuickMenu. WordPerfect displays a dialog box that enables you to choose from various borders. To preview a border, click on the Apply button. If you like what you see, click on OK or press Enter. If not, choose another border and click on Apply again. If you want to get rid of the border, click on the Off button.
  • WordPerfect wraps text around graphics -- that is, it shoves lines of text out of the way to make room for the image. You can change the amount of space between the text and graphic by right-clicking on the graphic and choosing the Wrap command from the QuickMenu. You get a dialog box full of wrap options; play around with different settings until you find one that works for your document.
  • You can also access the graphic editing commands by clicking on the graphic's QuickSpot button.
  • To delete a graphic, click on it to select it (you should see the black handles). Then just press Delete. That graphic's outta here.

If you want to create your own custom graphics, take a gander at Chapter 16 for information on the drawing tools offered in Presentations. You can create a graphic in Presentations and then insert it into your WordPerfect document, as explained in Chapter 20.

(This chapter has been abridged.)

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