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Part I The Suite Life
- Okay, So What Will This Book Do For Me?
- What Programs Does This Book Cover?
- How is Stuff Organized?
- Part I: The Suite Life
- Part II: Goodbye, Typewriter . . . Hello, WordPerfect!
- Part III: Crunching Numbers Like a (Quattro) Pro
- Part IV: Those Other Programs
- Part V: The Part of Tens
- Appendix: Installing WordPerfect Suite 7
- That Symbol Means Something, Doesn't It?
- Other Conventions Used in This Book
- What Now?
Part II: Goodbye, Typewriter . . . Hello, WordPerfect!
- Chapter 1: Browsing through the Big Box
- What Do All These Programs Do?
- Which Program Do I Use When?
- Hey! These All Look Alike!
- Chapter 2: Basic Stuff You Need to Know
- Starting Up and Shutting Down
- Clicking, Double-Clicking, and Other Mouse Maneuvers
- Saving Time with Keyboard Shortcuts
- Doing Windows
- Resizing, Moving, and Closing Windows
- Customizing Your View
- Using DAD
- Digging through Dialog Boxes
- Juggling Open Windows
- Chapter 3: Can I Get Some Help, Please?
- Asking an Expert
- Using the Show Me Features
- Using QuickTasks
- Getting More Help
- Navigating a Help Window
- Using the Reference Center
Part III: Crunching Numbers like a (Quattro) Pro
- Chapter 4: The Process of Processing Words
- Getting Started
- Customizing Your Workspace
- Entering Text
- Moving around in Your Document
- Chapter 5: Open, Close, Save, Print: Dull but Vital Basics
- Opening a New Document
- Using Experts to create common documents
- Using the prefab templates
- Opening Existing Documents
- Figuring out the Open dialog box
- Closing a Document
- Saving Your Work (and Your Sanity)
- Saving for the very first time
- Saving a document with a different name or format
- Getting extra protection through automatic saving
- Printing Your Pages
- Chapter 6: Eating Your Words and Other Editing Tasks
- Selecting Stuff You Want to Edit
- Deleting Selected Stuff
- Moving and Copying Text
- Using the Copy, Cut, and Paste commands
- Dragging and dropping
- Bringing Back Lost Text
- Undoing Changes
- Letting WordPerfect Correct Mistakes for You
- Adding words to the QuickCorrect list
- Overruling unwanted corrections
- Chapter 7: Making Your Text Look Pretty
- Playing with Fonts
- Choosing a font
- Changing the type size and style
- Choosing a Page Size and Orientation
- Setting Page Margins
- Setting Tabs
- Adding, moving, or deleting a tab stop
- Choosing a tab stop type
- Indenting and Aligning Text
- Indenting the first line of your paragraphs
- Indenting entire paragraphs
- Justifying text
- Spacing Things Out
- Adjusting line spacing
- Adjusting the space between paragraphs
- Centering text on a page
- Making Text Fit on a Page
- Chapter 8: Doing the Fancy Stuff
- Creating Bulleted and Numbered Lists
- Adding bullets
- Adding numbers
- Numbering Your Pages
- Inserting the Current Date and Time
- Tracking Down Special Characters
- Creating Headers and Footers
- Putting Your Text in Columns
- Inserting Graphics
- Creating Borders, Fills, and Lines
- Adding borders and fills
- Adding lines
- Chapter 9: Tools to Save You Time (and Embarrassment)
- Using Styles to Speed Up Formatting Chores
- Choosing a style type
- Creating character and paragraph styles
- Applying styles
- Editing a style
- Removing styles
- Copying Formats with QuickFormat
- Finding and Replacing Errant Text
- Checking Your Spelling
Part IV: Those Other Programs:
- Chapter 10: The Spreadsheet Solution
- So What Can I Do with This Thing?
- Start It Up, Shut It Down
- Your Field Guide to a Spreadsheet
- I Don't Like What I See Here!
- Changing the window display
- Changing the active page display
- Naming Your Pages
- Ways to Move from Here to There
- Open Me! Close Me! Save Me!
- Opening a new or existing notebook
- Closing a spreadsheet
- Saving your work
- Chapter 11: Filling in the Blanks
- Building a Spreadsheet
- Entering Data
- Basic data entry
- Data entry do's and don'ts
- QuickFilling Cells
- Handling Basic Formatting Chores
- Changing the numeric format
- Changing the font, type size, and type style
- Changing text alignment
- Chapter 12: The Formula for Success
- Creating a Basic Formula
- Typing formulas for simple calculations
- Typing formulas using cell addresses
- Entering cell addresses with the mouse
- Telling Quattro Pro What to Calculate First
- Working with Built-in Functions
- Writing formulas using functions
- Finding the average and median values
- Inserting the current date
- Figuring out some other cool stuff
- Adding Things Up with QuickSum
- Fighting the ERR Message
- Chapter 13: Editing Your Spreadsheet
- Getting Rid of Bloopers
- Replacing cell contents
- Editing tricks and techniques
- Deleting versus clearing cell contents
- Undoing Bad Moves
- Selecting Stuff
- Inserting and Deleting Columns and Rows
- Inserting an empty row or column
- Deleting rows and columns
- Adding a Page
- Resizing Columns and Rows
- Copying Data from Here to There
- Dragging and dropping a copy
- Using Copy and Paste to copy data
- Getting more specific with the Copy Block command
- Moving Data Around
- Transposing Cells
- Chapter 14: Charting Your Course
- Creating a New Chart
- Using the Chart Expert
- Creating charts with the QuickChart tool
- Editing a Chart
- Changing the chart type and color scheme
- Giving your chart a title and a border
- Editing individual chart elements
- Adding lines and callouts
- Exchanging rows and columns
- Moving, Resizing, and Deleting Charts
- Printing a Chart without Its Spreadsheet
- Chapter 15: The Finishing Touches
- Using SpeedFormat
- Adding Lines, Borders, and Colors
- Drawing lines and borders around cells
- Applying color to text and backgrounds
- Inserting Page Breaks
- Hiding a Row or Column
- Going from Screen to Printer
- Previewing before you print
- Changing the page setup
- Choosing print options
Part V: The Part of Tens
- Chapter 16: Let's All Get Together and Put on a Show!
- Starting and Stopping
- Building a Really Big Shew
- Step 1: Choosing a Master
- Step 2: Choosing a slide template
- Step 3: Adding titles and regular text
- Step 4: Creating additional slides
- Adding Pretty Pictures
- Using the QuickArt browser to add graphics
- Creating simple graphics
- Working with bitmap images
- Editing graphics
- Editing Your Slides
- Changing the background
- Editing the template
- Editing and formatting text
- Moving, deleting, resizing, and copying stuff
- Getting Another View of Your Show
- Adding Transitions and Other Special Effects
- Choosing a transition
- Choosing an advance mode
- Adding sounds
- Jazzing up bulleted lists
- Animating an object
- Playing Your Show
- Playing Your Show on Someone Else's Computer
- Saving Slide Shows and Drawings
- Printing Your Masterpieces
- Chapter 17: Envoy: A Tree's Best Friend
- Turning a Document into an Envoy File
- Viewing a Document in Envoy
- Flipping through Your Pages
- Adding Notes and Highlights
- Highlighting important stuff
- Adding a QuickNote
- Adding, Deleting, and Rearranging Pages
- Marking Your Place with a Bookmark
- Creating and Using Hypertext
- Sending Someone Else an Envoy File
- Saving, Printing, and Shutting Down
- Chapter 18: Internet Adventures
- A Crash Course in Internet Lingo
- Leaping onto the Net
- Becoming a Page Jumper
- Finding Sites That Interest You
- Saving Online Time (and Money)
- Sending Electronic Mail on the Internet
- Receiving and reading your mail
- Sending e-mail
- Using the address book
- Chatting in Newsgroups
- Catching up on the latest "news"
- Subscribing to a newsgroup
- Posting a message to a newsgroup
- Printing and Saving Pages and Messages
- Chapter 19: And the Rest . . .
- Using Corel Address Book
- Adding and deleting contacts
- Searching for a long-lost loved one
- Changing the display of information
- Printing and inserting addresses in WordPerfect
- Dialing for dollars
- Keeping Tabs on Your Life with Sidekick 95
- Using the calendar and appointment scheduler
- Recording appointments
- Creating a To Do list and call list
- Using the Cardfile
- Setting up a new cardfile
- Selecting and marking cards
- Editing cards and cardfile fields
- Searching for cards
- Changing the Card List display
- Ringing up a contact
- Checking out the Write view
- Using the Viewport
- Printing cards, calendars, and other information
- Exploring other tools
- Peering Over the Dashboard
- Drawing Diagrams with CorelFLOW
- Getting the lay of the land
- Using Smart Libraries
- Understanding points and pins
- Drawing your own objects
- Playing with objects
- Previewing, printing, and saving
- Chapter 20: Using Everything Together
- Saving Time and Effort with OLE
- Deciding Whether to Link, Embed, or Copy and Paste
- Making Linked Copies that Update Automatically
- Linking Copies without Automatic Updating
- Creating an Embedded Copy
- Embedding Objects on the Fly
- Dragging and Dropping between Programs
- Embedding or Linking an Entire Document
- Editing without Leaving Home
- Sharing Data without OLE
Appendix A: Installing WordPerfect Suite 7
- Chapter 21: Ten Cool Tricks to Try on a Slow Day
- Start Off with a Drop Cap
- Twist and Stretch Your Words
- Add a Watermark to Your Pages
- Display Corel Clip Art as Your Screen Saver
- Save by Refinancing a Loan
- Figure Out How Many Days Until . . .
- Play with Special Effects in Presentations
- Send an Object into the Third Dimension
- Make Your Documents Sing
- Play with QuickTasks
- Chapter 22: Ten Shortcuts You Can Use All the Time
- Creating and Opening Documents
- Closing the Current Document
- Moving around Your Documents and Dialog Boxes
- Cutting, Copying, and Pasting Data
- Printing Documents
- Saving Your Work
- Undoing Mistakes
- Making Text Bold, Underlined, or Italic
- Getting Help
- Quitting a Program
- Chapter 23: Ten Ways to Save Time
- Click Once Instead of Twice
- Create Your Own Toolbar and Power Bar Buttons
- Use Quick Thinking
- Work in Style
- Keep Automatic Backup Turned On
- Teach Your Programs How to Share Data
- Practice the Art of Drag and Drop
- Seek Out Online Help
- Don't Be Shy about Calling for Help
- When All Else Fails . . .
- Installing over Older Versions of Suite Programs
- Doing a Standard CD-ROM Installation
- Performing a Custom Installation
- Installing from Floppy Disks
- Adding and Removing Installed Components
In This Chapter
In their earliest incarnations, word processors did little more than, well, process words. You could cut, copy, and paste text, make words italic or bold, and play with margins and paragraph indents -- but that was about it. If you wanted to do anything more complicated -- say, add a graphic to a page or put your text in columns -- you turned the work over to the publishing department or sent it out to a printing company.
Today, WordPerfect and other high-end word processors give you the power to handle many page layout and design tasks right at your desk. As you find out in this chapter, you can create bulleted and numbered lists with ease, add headers and footers, and even get WordPerfect to number your pages automatically. And if you need even fancier pages, you can insert graphics, put text in columns, and add borders and backgrounds to elements on the page.
If you're going to be creating a lot of sophisticated documents, such as newsletters, ads, or annual reports, you really should invest in a professional page layout program such as PageMaker, QuarkXPress, or Microsoft Publisher. Although WordPerfect is adequate for handling simple page layout tasks, it's no match for the speed and power you get with a true page layout program.
One of the most common design devices used in everyday documents is the bulleted or numbered list. To create such lists, you could manually type the number or bullet character (press Ctrl+Shift+B or Alt+0149 on the numeric keypad) and then type the text that follows. But you don't need to go to all that trouble, because WordPerfect can automatically insert the bullets or numbers for you.
The Bullets & Numbers dialog box, shown in Figure 8-1, appears. (If you prefer, you can get to the dialog box by choosing Insert --> Bullets & Numbers.)
If this option is turned on, you get a new bullet every time you press the Enter key. Because you're applying bullets to selected text only, you don't want the feature turned on.
Here are some other tips for using bullets (presented in a bulleted list, of course):
The Bullets & Numbers dialog box shown back in Figure 8-1 appears.
The one style you don't want to use is Paragraph Numbers. This option is used for creating outlines with WordPerfect's Outline command, which is one of those advanced topics that page space and a weak stomach prevent me from covering in this book.
By default, WordPerfect starts off your list with the number 1. If you want to start at some other number, select the Starting Value check box and enter a number in the adjacent option box.
If this option is turned on, WordPerfect gives you a new number every time you press Enter to begin a new paragraph.
WordPerfect presents you with the first number and formats the paragraph as a hanging indent (which is what you want for numbered lists). Type the first item and press Enter to get the next number in the list.
After you finish typing your list, choose the Insert --> Bullets & Numbers command again, deselect the New Bullet or Number on Enter check box, and click on OK to turn off the numbering feature. Or just press Enter and then backspace over the number that WordPerfect inserts; deleting the number gets you back to normal paragraph formatting.
WordPerfect can automatically number the pages in your document -- and renumber them if you add or delete pages. To turn on automatic page numbering for a document, walk this way:
If your document has a title page, for example, and you want the numbering to begin on page 2, click on page 2.
The dialog box shown in Figure 8-2 appears.
Choose the placement from the Position drop-down list and the format from the Page Numbering Format list box. The preview at the bottom of the dialog box shows you how and where the page numbers appear.
Page numbers normally appear in the same font as the initial document font. If you want to use a different font, click on the Font button to open the standard Font dialog box, discussed in Chapter 7. After you specify the font, size, style, and other font attributes, click on OK.
Normally, WordPerfect numbers pages according to their position in your document. Suppose that in Step 1, you click on the third page of your document to tell WordPerfect that you want page numbering to begin on that page -- maybe pages one and two are your title page and table of contents. If you want that third page to be numbered Page 1, you need to click on the Value button to display the dialog box shown in Figure 8-3. Enter the starting page number in the Set Page Number option box, ignore the rest of the options, and click on OK.
If you later want to reset the starting page number, you can get to the Values dialog box quickly by choosing Format --> Page Numbering --> Value/Adjust.
The page numbers appear as you requested. (You must be working in Page view or Two Page view to see them.) If you add or delete pages, WordPerfect renumbers the pages as needed.
To remove page numbers, click on the first numbered page, choose Format --> Page Numbering --> Select, and choose No Page Numbering from the Position drop-down list in the Select Page Numbering Format dialog box.
If you want to prevent a page number from printing on a particular page, click on that page, choose Format --> Page --> Suppress, and turn on the check box for the Page Numbering item.
Here's a tool you'll love if you're never sure what day it is, let alone what time it is. WordPerfect can automatically insert the current date and/or time into your text and even update the information each time you open or print the document. You may want to use this feature to add the date to form letters that you use frequently, for example.
WordPerfect opens a dialog box that asks you to choose the format for the date and time information. You can select from a wide range of formats, from the traditional month/date/year style (for example, August 30, 1996) to the downright odd (31Jan97). You can also choose to insert just the date, just the current time, or the date and time together. After you choose the format, click on OK to close the dialog box. WordPerfect uses the selected format any time you insert the date or time in your current document until you change the settings in the dialog box.
If you choose the Date Text command, WordPerfect inserts the current date/time only. If you choose the Date Code command, WordPerfect inserts the current date/time and updates the date/time every time you open or print the document.
The keyboard shortcut for the Date Text command is Ctrl+D; the shortcut for the Date Code command is Ctrl+Shift+D.
WordPerfect inserts the date and time according to your computer's system clock. If the date or time is incorrect, update it via the Windows 95 Control panel.
You're gleefully typing up your annual holiday letter to friends and relatives, bragging about your two-week vacation in France, and you realize with horror that your computer keyboard doesn't have any of those little accent marks you need to type foreign words. However will you tell that hilarious story about that quaint café in Chalôns, let alone mention your upcoming second honeymoon in Curaçao?
Relax -- all those foreign accent marks and other special typographical symbols are yours for the taking. You just need to know where to find them.
One major hunting ground for special symbols is the WordPerfect Characters dialog box, shown in Figure 8-4.
To grab a symbol and put it in your document, follow these steps:
Each of the symbol sets in the Character Set drop-down menu offers a different selection of special characters. (Hint: For foreign characters, choose the Multinational option.) Use the scroll arrows alongside the Characters list box to hunt through the available characters in the current character set. After you find the one you want, click on it.
Or just double-click on the character. WordPerfect inserts the character in your document.
You can leave the WordPerfect Characters dialog box on-screen for as long as you need it. The dialog box operates like any other open window -- click on it to make it the active window; click on your document to make the document the active window. After you're finished inserting your special characters, click on the Close button.
You can insert some commonly used symbols, such as em dashes (--) and the registered trademark symbol (®), without hassling with the Insert --> Character command. WordPerfect's QuickCorrect feature is set up to automatically translate certain keystrokes into special symbols. A list of the available shortcuts appears in Table 8-1. (For these keystrokes to work, the Replace Words as You Type option box must be checked in the QuickCorrect dialog box. Press Ctrl+Shift+F1 to open the dialog box and turn on the option.) Remember that WordPerfect doesn't change your keystrokes into the corresponding symbol until you press the spacebar.
By default, QuickCorrect also automatically replaces so-called straight quotes (") and straight single quotes (') -- otherwise known as apostrophes -- with curly quotes and curly single quotes . This is a good thing -- straight quotes are considered gauche in professional typesetting circles. But if you're typing measurements, such as 9'5", you need those straight quotes. No worries -- when you type a number, WordPerfect uses the straight quotes instead.
All this quotation mark substituting depends, however, on the settings in the QuickCorrect Options dialog box. Press Ctrl+Shift+F1 to open the QuickCorrect dialog box, click on the Options button, and make sure that these three options are turned on: Turn On Single Quotes, Turn on Double Quotes, and Use Regular Quotes with Numbers.
If you use a special symbol frequently and WordPerfect doesn't offer a QuickCorrect shortcut for it, you can create your own. Here's how: In the Replace option box of the QuickCorrect dialog box, enter the shortcut you want to use -- for example, you may want to use the shortcut tm for a trademark symbol. Then, click in the With option box and press Ctrl+W to open the WordPerfect Characters dialog box. Find the symbol you want and click on Insert and Close to put the symbol in the With option box. Click on Add Entry and then click on Close.
|Table 8-1 Shortcuts to Common Symbols|
|©||(c or (c)|
|--||-- (hyphen hyphen) or m- (m, hyphen)|
|- --||n- (n, hyphen)|
Headers and footers provide a quick and convenient way to create text that repeats on every page (or almost every page) in your document. A header contains text that appears at the top of every page -- for example, the document title or chapter title. A footer contains text that appears at the bottom of your pages -- the current date and the page number are two common footer elements.
The advantage of using headers and footers is that you don't have to retype the same text, page after page. You create the text once and use the Header/Footer command to place it automatically on every page.
Before you create a header or footer, be sure that you're working in Page view (choose View --> Page or press Alt+F5) so that you can see what you're doing on-screen. Then follow these steps:
If you need only one header/footer for your document, use Header A or Footer A. If you need two different sets of headers/footers -- as you would if you want a different header/footer for your left-hand pages than you do for your right-hand pages -- choose either A or B.
WordPerfect inserts what looks like a blank line at the top of your page and displays the Header/Footer bar, as shown in Figure 8-6. More about what those buttons do in a moment. You can tell that you're working in the Header/Footer zone by looking at the title of the document window; the title now includes the name of the current Header/Footer.
You can enter as much text as you want and even add graphics (as explained later in this chapter). Figure 8-6 shows the header text I created for my next blockbuster screenplay.
Or, if you want to keep the Header/Footer bar displayed for future editing purposes, just click anywhere in your main document. WordPerfect displays the header/footer on the page, adjusting your text to make room for the header/footer.
Here's some additional info you need to know about headers and footers:
WordPerfect makes it possible to divide your pages into columns -- as you may want to do when creating a newsletter article, for example. Here are the steps:
If you want to format just a portion of your text in columns, select the text instead. If you don't select text, the column formatting continues until the end of the document or until the spot where you insert the Columns --> Off command (as described a little later).
The dialog box shown in Figure 8-8 appears.
Here are your options:
As you make your choices, the preview pages in the dialog box change to show you how your columns will appear.
By default, WordPerfect spaces your columns evenly across the page and puts a half-inch of space between each column. If you want some other spacing, change the values in the Column Spacing and Column Width option boxes. If you're not sure what spacing or width values you want, don't sweat it; you can easily change the values later.
You can resize your columns by dragging the guidelines or by dragging the space between columns (in publishing terms, that space is called a gutter).
Entering and editing text in columns involves a few special techniques:
Ah, here's the really fun part: adding pictures to your pages. The WordPerfect Suite comes with a bunch of clip art -- pictures, borders, and other graphic elements -- that you can use to add zest and power to your next document.
To place a graphic on a page:
Officially, this button is known as the Image button. If you hate toolbars, choose Graphics --> Image instead. (You can't access the command or the icon if you have any text selected in your document.) WordPerfect opens up the Insert Image dialog box, which looks suspiciously like the regular Open dialog box discussed back in Chapter 5 -- and works just like it, too.
If you don't get the Insert Image dialog box but instead get a little hand cursor, you have the Drag to Create option in the Graphics menu turned on. Click on the option to turn it off.
The graphics that come with the WordPerfect Suite are stored in the Graphics folder, which should appear in the Look In option box by default. In this folder, you can find several subfolders containing borders and pictures. Scout around until you find a graphic file that looks interesting.
If you choose View --> Preview --> Page View in the Insert Image dialog box, WordPerfect displays a preview of the graphic in the dialog box.
You aren't limited to the pictures that came with the WordPerfect Suite, however. You can use any graphics saved in any format that WordPerfect can handle. Check the For Type drop-down list to see the different graphics formats WordPerfect accepts.
WordPerfect plops the graphic onto your page. When you first place a graphic on a page, it's surrounded by little black boxes, as shown in Figure 8-10. These boxes are called selection handles, and they indicate that the graphic is selected and ready to be moved or edited.
WordPerfect offers a whole slew of graphics editing possibilities, but the truth is, if you want to do very much editing to a graphic, you should use Presentations instead. In fact, if you right-click on a graphic and choose Edit Image from the QuickMenu, the Presentations window opens inside WordPerfect so that you can use the Presentations drawing tools on your graphic. (For more about using Presentations, see Chapter 16. Also check out Chapter 20, which explains how this program within a program stuff works.) But here are some of the simple editing tricks you can try in WordPerfect:
If you want to create your own custom graphics, take a gander at Chapter 16 for information on the drawing tools offered in Presentations. You can create a graphic in Presentations and then insert it into your WordPerfect document, as explained in Chapter 20.
(This chapter has been abridged.)